Administering Sales Compensation Periods
When you first set up your system, you set your periods to the Future Enterable state (Figure 2 -1). Then, when you are ready to calculate the sales compensation payments, you open the appropriate sales compensation accounting period. You may close an accounting period after you have calculated and paid the compensation, or you may leave multiple periods open if you expect to make adjustments for prior periods.
Oracle Sales Compensation uses period information for these functions:
- Compensation plans and plan elements
- Compensation plan assignments
- Period targets and period draws
Typically, you open the periods for an entire year. However, you can open and close one period at a time as you go through the year.
To change period status:
1. Navigate to the Periods window.
By default, choose Periods from the Administration menu.
Oracle Sales Compensation displays the following period information:
- For System Status, Oracle Sales Compensation displays INACTIVE or ACTIVE. An INACTIVE status means that a period has never been opened. When a period is opened, the status permanently changes to ACTIVE.
- The Name, Year, Quarter, Start Date, and End Date are provided by your GL definitions. See your GL documentation for a complete description.
- By default, the Period Status field displays Never Opened. Period Status can be one of these values:
Open: The period is open and can process transactions.
Closed: The period is closed. No transactions are processed for a closed period. You can reopen a closed period by selecting the period and choosing Open.
Permanently Closed: The period is permanently closed. No transactions of any kind are processed for the period. You cannot re-open a permanently closed period.
Future - Entry: You can enter data for the period, including create plans, create salespeople, assign salespeople to plans, and enter manual transactions. Future Enterable periods cannot be posted, paid, or calculated, and manual transactions cannot be made during the period.
- Status Code displays the overall status of all salespeople for the period. Status can be one of the following values:
UNCLASSIFIED: There has been no activity during this period (i.e. no plans assigned, no calculations made, etc.) or there have been changes made to a salespeople, revenue class, or classification rules hierarchy or a compensation plan has been changed and the period has not yet been recalculated.
CLASSIFIED: One or more salespeople failed the rollup process.
ROLLED UP: One or more salespeople failed the population process.
POPULATED: One or more salespeople failed the calculation process.
CALCULATED: The period was successfully calculated.
Warning: Changing a revenue class, salespeople, or classification rules hierarchy or a compensation plan automatically changes the period Status Code to UNCLASSIFIED and you must recalculate the period.
2. Select the period; then choose one of the period status buttons:
Future Enterable: Enable data setup for the period.
Open: Open the period and process all transactions for the period.
Close Permanently: Permanently close the period.
When changing the period status, the following rules apply:
- You can change a Never Opened period to Future Enterable and then to Open.
- You can close an Open period and open a Closed period.
- You cannot change a Permanently Closed period.
Warning: Once you permanently close a period, you cannot reopen it, and no transactions of any kind can be processed. Be sure that there are no new transactions, adjustments, clawbacks, payments, or any other outstanding transactions before you permanently close a period.
