Inbound Invoice (810 / INVOIC)
Use this transaction to import supplier invoices into your Oracle Payables system for manual or electronic payment. Using the Payables Open Interface, you can accomplish high-volume invoice import complete with all standard on-line invoice entry features, including purchase order matching, invoice approval, and invoice batch processing.
| Application(s) accessed
| Oracle Payables
|
| Application Open Interface(s)
| Payables Open Interface
|
| ASC X12 Transaction
| 810
|
| EDIFACT Message
| INVOIC
|
Prerequisite Optional Setup in Oracle Payables
You can optionally set up an Invoice Hold Reason unique to the this transaction. All invoices being imported into Payables may be placed on hold using the unique Invoice Hold Reason. This may be useful during implementation of a new trading partner to separate electronic invoices from other invoices in your Payables system. To define an invoice hold reason, use the Invoice Approvals window. See: Invoice Approvals.
Interface Tables
The following tables appear in the Interface File Definition window for this transaction. These tables are populated by the EDI Gateway import program and the data processed by the Payables Open Interface Import API. Valid data are written to the application tables. Erroneous data are marked in the Payables database for future error reporting and correction.
The same tables appear in the Assign Categories window, under View Name, for this transaction. Columns within these tables are identified as candidates for code conversion.
- AP_INVOICE_LINES_INTERFACE
Error Detection, Reporting, Correction, and Recovery
See the Oracle Financials Open Interfaces Manual, Release 11 for details regarding the Payables Open Interface table layout and import program business rules for validation, defaults, and derivations.
Use Oracle Payables Open Interface Report to review potential errors. You have the option on rejected invoices to review the errors and make corrections. You can then validate again, or enable the trading partner to receive the application advice transaction (ADVO) for the invoice to notify them of the error. The trading partner is expected to resend the corrected invoice.
See Also
Running the EDI Invoice Inbound Program
Inbound Invoice Data File Definition
Creating Electronic Payments
