Invoice Approvals
Use the Invoice Approvals window to define the invoice approval codes that you use to manually hold or release invoices. You can define as many invoice approval codes as you need. You can define hold codes that you assign to an invoice during entry to place the invoice on hold. For example, "Needs CFO Approval". You can also define release codes that you use in the Invoice Holds or Invoice Actions window to remove the holds you place on invoices. For example, "CFO Approved". You cannot pay an invoice that has a hold applied to it.
You can also determine whether to allow posting for the hold codes you define. If you assign a posting hold code to an invoice, you cannot post the invoice until you remove the hold.
Payables predefined invoice hold codes
Payables predefines hold codes and release holds that it uses to apply and release invoice holds during Approval.
In the Invoice Approvals window, you can query the predefined hold and release approval codes that Payables provides, but you cannot modify them.
Defining Supplier Controls
You can automatically place holds on invoices for a supplier site by enabling invoice controls for the site. Payables provides you with four types of controls that you can enable in the Control Information region at the supplier site level of the Suppliers window. You can also define default values for these controls in the Control region at the supplier level. Payables automatically assigns defaults you define for a supplier to any new sites you enter for the supplier. See: Control Region of the Suppliers and Supplier Sites window.
Defining Invoice Approvals
To define invoice approval codes:
1. In the Invoice Approvals window enter the type of approval code you are defining. You can define either hold or release codes. For detailed information on any field, see: Invoice Approvals Window Reference.
Enter a unique Name and Reason to identify the approval code. The name and reason will appear on a list of values whenever you need to enter the approval code.
If you are defining a hold code, enable the Postable option if you want to allow Payables to post invoices that have this hold code.
If you want to inactivate the approval code on and after a certain date enter an Inactive Date.
See Also
Summary of Approval Hold Codes
Applying Holds
Releasing Holds
Approval
Invoice Approvals Window Reference
