Reviewing Move/Merge Audit Journals (Oracle General Ledger Users' Guide)


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Reviewing Move/Merge Audit Journals

When you perform a move/merge operation or a move/merge reversal, General Ledger creates an audit journal for each period for which balances are moved or merged. These journals are not used to update your target accounts. They are created only to provide an audit trail of all move/merge operations. These audit journals can be queried and included in a report.

Note: If average balance processing is enabled for your set of books, move/merge audit journals are created for each calendar day. Consolidation sets of books will have two sets of audit journals; one for standard balances and one for average balances.

You can identify move/merge audit journals by their journal source, journal category, and batch name. The journal source and category are either Move/Merge or Move/Merge Reversal. The batch name follows this format:

[request type]: [request name] [request id] [balance type] [period]: [batch date and time], where:

Parameter Value

[request type] Move/Merge or Move/Merge Reversal

[request name] name of the move/merge request

[request id] move/merge concurrent request ID

[balance type] Standard or Average

[period] accounting period of moved balances

[batch date and time] date/time audit journal was created

Table 1 - 22. (Page 1 of 1)

For example, a move/merge batch might be named:

Parameter	Value

[request type]	Move/Merge or Move/Merge Reversal
[request name]	name of the move/merge request
[request id]	move/merge concurrent request ID
[balance type]	Standard or Average
[period]	accounting period of moved balances
[batch date and time]	date/time audit journal was created
Table 1 - 22. (Page 1 of 1)

Move/Merge: CC357Merge 1687 Standard JUN-97: JUN 30, 1997 2:35:45

To query move/merge audit journals:

Use General Ledger's standard journal inquiry feature.

Suggestion: In the Find Journals window, narrow your query by entering Move/Merge or Move/Merge Reversal as the journal source or journal category. Narrow the query further by entering the move/merge audit journal batch name.

Additional Information: Move/merge audit journals will not appear in the Reverse Journals window. To reverse a move/merge operation, you must use the Mass Maintenance reversal feature.

When you review the journal details, you will find that:

The description field indicates:

Whether the journal line was a source or target account

The account

Retained earnings accounts will not be shown unless you posted directly to them.

The exchange rate will be displayed as 1.0 regardless of the actual exchange rate used in the original transactions.

Reviewing Move/Merge Audit Journals

To query move/merge audit journals:

See Also