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You can enable an Oracle Payables system option to create employees as suppliers. If this system option is enabled, then when Oracle Payables does not have a supplier record for an employee which Oracle Projects specifies, the Oracle Payables Invoice Import program automatically creates a supplier for the employee. If you do not enable the Payables option to automatically create suppliers from employees, and the employee is not a supplier, Oracle Payables does not create an invoice for that expense report and lists the expense report as an exception. You create employees as suppliers in Oracle Payables.

You must specify an expense address flag (Home or Office) for each employee so Oracle Payables knows whether to mail an employee's expense report reimbursement to their home address (in the employee record) or their office address (in the HR location record).

The Expense Address flag also determines which address is used if Oracle Payables creates a supplier record.

Oracle Projects determines the employee expense account using AutoAccounting. Oracle Projects does not use the default account number defined in the employee assignment.

You need to update the PA:Summarize Expense Report Lines profile option in the Systems Profile Values window in System Administration. This profile option determines whether expense report lines in an expense report are summarized by code combination ID when you interface expense reports to Oracle Payables.

See Also

Updating Profile Options for Integration with Other Products

Setting Up Employees and Organizations