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The information that can be viewed in the Function Space Diary depends on the user's assigned responsibility, and associated visibility rules. The appropriate views must be added to each responsibility. Table 25 lists user responsibilities and the type of records they are able to access according to the visibility rule associated with each responsibility.
In the diary, each user is given the maximum possible visibility by default. For example, if a property user goes to a diary view, this user can only view bookings made for the property assigned to him.
Typically, users (for example, a sales representative) can view diary information for their own assigned properties as well as any properties assigned to a cluster with which their login ID is associated. Administrators can typically view diary information for properties across all organizations.
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