Siebel Hospitality Guide > Generating Event Checks >

Adding Line Items to an Event Check

In general, event checks are only generated when the event manager is sure that all details about the event have been added to the event order. However, on occasion (perhaps due to an oversight), the event manager may notice after the event check is generated that a product that was not added to the order was used at the event. In this case, it is possible to add extra line items to the event check. However, as the order has been frozen, the addition of line items at the event check stage do not appear in the order.

After the event manager has added line items or modified existing line items, the Refresh flag for the event check is automatically checked. Thus, the taxes and service charges for the event must be recalculated to appear in the event check.

This task is a step in Process of Generating Event Checks.

To add new line items to the check after the event

1. Navigate to the Event Checks screen > Event Checks List view.
2. In the Event Checks list, query for and select the required event check.
3. Click the link in the Event Check # field.
4. Scroll down to the Line Items Details form, and click New to add new line items that were used at the event.
5. Click the Attributes link, and change each line item's attributes as required.
6. For each item added or updated, select the item in the list, and click reprice to update the total price for the line item.

To revise existing items in the event check

1. Navigate to the Event Checks screen > Event Checks List view.
2. In the Event Checks list, query for and select the required event check.
3. Click the link in the Event Check # field.
4. In the Line Items view tab, modify the existing line items as required.
5. Click the Attributes link, and change each line item's attributes as required.
6. For each item added or updated, select the item in the list, and click Reprice to update the total price for the line item.

To recalculate taxes and charges for the event check

1. Navigate to the Event Checks screen > Event Checks List view.
2. In the Event Checks list, query for and select the required list.
3. In the Event Check form, click Recalculate.

   The taxes and service charges for the event are recalculated.

To add line items to an event check

1. Navigate to the Event Checks screen > Event Checks List view.
2. In the Event Checks list, query for and select the required event check.
3. Click the link in the Event Check # field, and then click the Line Items view tab.
4. In the Line Items list, create new records, and add line items as required.