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Time Shifting Event Functions and Room Blocks

When a user attempts to time shift a function or room block, the system verifies whether the function space, category, or sleeping room is still effective for the date to which the booking is being shifted. For example, the effective end date for Salon A is January 15, 2005. A function is reserved for January 14, 2005 in Salon A. If the user time-shifts the function to a date on which the function space is no longer effective (for example, January 16), the function space is not copied to the revised quote and the inventory status for the booking changes to Unreserved.

To perform a time shift of event functions

  1. Navigate to the Quotes screen > List view.
  2. In the Quotes list, query for the quote record.
  3. In the Quote record, click the link in the Quote # field.
  4. Click the Time Shift view tab, and then click the Function Shift view link.
  5. In the Original Quote Functions list, select one or more functions, and then click Time Shift.

    In the Time Shift Functions dialog box, perform one of the following steps:

    • Select the Shift by Time check box, and then enter the hours and minutes.
    • Select the Shift by Day check box and enter the number of days. A negative day value shifts the function back, and a positive day value shifts the function forward in time.
    • Select the Shift by Date check box, and select a date.
  6. Click Shift Functions.
  7. In the Revised Quote Functions list, click Accept to accept the revised function or Reject to reject the revised function.
  8. Click on the Date field in either of the Function lists to navigate directly to the Function Space Diary and review the original or revised function in the context of other bookings. Users can also click on the Start Time value to navigate directly to the Functions screen's Line Items view.

NOTE:  When a user time shifts a function, an attempt is made to reserve both the active and backup spaces for the function. If it is not possible to reserve the active space, then the backup space is not reserved. However, if the active space is reserved, it is not necessary for the backup spaces to be reserved in order to time shift the function.

To perform a time shift for room blocks

  1. Navigate to the Quotes screen > List view.
  2. In the Quotes list, query for the quote record.
  3. In the Quote record, click the link in the Quote # field.
  4. Click the Time Shift view tab.
  5. In the Time Shift view, click the Room Block Shift link.
  6. In the Original Room Blocks list, select one or more room block records.
  7. Click Time Shift.
  8. In the Time Shift Room Blocks dialog box, select the option appropriate for your needs:
    • Select the Shift by Day check box, and then enter the number of days.

      A negative day value shifts the room block back, and a positive day value shifts the room block forward.

    • Select the Shift by Date check box, and then choose a date.
  9. Click Shift Room Blocks.
  10. If necessary, click the select button in the Room Type field, and choose a different room type for any of the records.
  11. In the Revised Room Blocks list, click Accept to accept the revised room block or Reject to reject the revised room block.

    NOTE:  If the sleeping room is not effective during the new dates, the change will not be taken into account.

    
Siebel Hospitality Guide