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Posting Event Checks

After event order updates are completed, the event manager posts the event check for an individual order or posts the event checks for all orders on a specified day.

Posting the event check calculates the event check total (including taxes and service charges) for the order, and includes the final total in the event check. During this process, the Event Checks screen's Line Items (Guest) view appears, allowing the user to verify that the required taxes and service charges are included in the calculation. After the process is completed, the order status is automatically set to Closed and the Status field in the event check record is automatically set to Posted. At this point, the event check is finalized and can no longer be updated.

This task is a step in Process of Generating Event Checks.

To post an individual event check

1. Navigate to the Event Check screen > Event Checks List view.
2. In the Event Checks list, query for and select the required event order.
3. Scroll down to the Event Check form, and click Post Check.

   The Line Items (Guest) view for the event check is displayed so that you can check the taxes and service charges. The order status is automatically set to Closed and the Status field in the event check record is automatically set to Posted. The event check is finalized.

To post all event checks for a day

1. Navigate to the Events screen > Event Checks List view.
2. In the Event Checks list, query for and select the required event order.
3. Click Post Day.

   A dialog box appears showing the current date.

4. In the dialog box, change the date to the required date, and then click Post Checks.

   Each order that has a function on the specified date is posted. The order status is automatically set to Closed and the Status field in each event check record is automatically set to Posted. Each event check is finalized.

   NOTE:  If there are no orders associated with the specified date, the user is informed of this, and therefore cannot post any checks for that date.

Related Topic

• Guest and Accounting Event Check Rules and Review