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Adding Backup Spaces to a Function

When you have identified a function space that requires a backup, you can add an extra space to the function, and reserve it for use for the particular function. You may add as many backup spaces as you want for a function space that requires backup space. This capability may provide the customer with a greater amount of choice if it is not possible to hold the function in the space that requires backup space.

This task is a step in Management of Functions That Require Backup Space.

To add a backup space to a function

1. Navigate to the Quotes Screen > Quotes List view.
2. In the Quotes list, query for and select the required quote record.
3. In the quote record, click the link in the Name field.
4. In the Functions list, select the function.
5. Scroll down, and click the Function Space view tab.
6. In the Function Spaces list, create a new record, complete the fields, and save the record.

   The following table describes some of the fields.

   Field	Comments
   Primary	Indicates whether or not this space is the primary space for the function. This field is used if a number of function spaces of booking type Active have been added for the quote. The primary function space appears in the Function Space field of the function. Do not select this field for a backup space.
   Function Space	Select a function space that you wish to add as backup to the primary function space. Before choosing a function space, you may need to set the Booking Type field to Backup. This precaution prevents any function spaces that require backup from being displayed in the selection dialog box.
   Back Up Required	Indicates if a backup space for this backup space is required. This field is a read-only and its value is taken from the function space chosen.
   Booking Type	Select Backup. Active is selected by default.
   Inventory Status	Indicates whether or not the inventory for this function space has been reserved.
   Set-up Style	This field is automatically populated with the same setup style as the primary function. Users can change this value as appropriate.
   Setup Durations Minutes	This field is automatically populated when the Function Space field is completed.
   Teardown Duration Minutes	This field is automatically populated when the Function Space field is completed.
   Function Space Parent Name	The category to which the space belongs. This field is automatically populated when the Function space field is completed.
   Function Space Usable Area	Usable area for the function space. This field is automatically populated when the Function Space field is completed.
   Property Unit of Measure	The Unit of Measure used with the property to which the function space belongs. This field is automatically populated when the Function Space field is completed.

NOTE:  It is also possible to add a backup space using the Function Space multi-value group field for the function in the Functions list.

To reserve a backup space

1. In the Function Spaces list, select the required backup space.
2. Click Reserve.

   The backup space is reserved.

NOTE:  You cannot reserve a backup space for a function unless one of the active spaces for the function has been reserved. Also, if you unreserve all active spaces, all backup spaces also become unreserved.