Siebel Hospitality Guide > Working with Inventory > Changing Attributes Critical to Inventory Reservation >

Inventory Critical Fields at the Function Level

Modifications to several fields in the function record can affect inventory. If multiple updates are made to a reserved function, the system alerts the user that additional actions must be performed.

Date and Time Changes

Whenever the user changes the values for Start Time, Duration, Date, and Day #, and attempts to save the function record, a message appears that details a suggested course of action.

NOTE:  You can configure the application to eliminate the reminder dialog box, or you can set up a process that automatically checks availability.

When the user sees the following message, the user can proceed with the reservation by clicking OK.

Function parameters have changed. Would you like to check availability with new parameters?

Two results are possible after the availability check:

• The function space is still available with the updated parameters (Date, Start Time, or Duration) and the function space is automatically reserved with the new value. The Inventory Status is set to Reserved, and the updated parameters are saved.
• The reservation is not possible, and the user sees the following message:

  The availability check has failed. Click OK to save, or Cancel to undo.

If the user clicks OK, the updated parameter remains, and the Inventory Status becomes Unreserved. If the user selects Cancel, the system restores the original parameters, and the Inventory Status remains as Reserved.

Function Space and Setup Style Combination

The user can see the setup styles associated to the specific space on a particular property by navigating to the Property Administration screen's Specific Space view, which includes a Setup Style list. Setup Styles are created by the administrator during property administration. For more information, see Creating Property-Specific Setup Styles and Associating Packages.

The user can update either the function space or setup style fields using the Quote Function view. When the user updates either of these fields, the system attempts to validate the Setup Style-Function Space combination. If the combination is invalid, the following message appears:

Invalid combination of function space and setup style.

If the Setup Style is changed and the Setup Style-Function Space combination is valid, the system saves the value selected in the Setup Style field.

If the function space is changed for a reserved function and the Setup Style-Function Space combination is valid, the system prompts the user to check availability with the new parameters.

Function Status and Released Inventory

When the user changes the Function Status field value to a value that releases inventory, the Inventory Status field is updated to Unreserved. The function status values that result in released inventory are:

• Cancel
• Lost/Turndown