Siebel Hospitality Guide > Generating and Managing Event Orders >

About Event Order Generation

After an event manager gathers the significant details of a function, the manager creates an order. When an order is generated from a quote, the following processes occur:

• The order is associated with each function in the quote.
• Line items associated with the function are copied to the order line items, including pricing information.

After the primary order has been generated, the events manager can add different orders to the quote and associate these orders to the functions, creating a network of orders. Each function can be associated with one or more orders that specify goods and services to be provided for the event. Multiple functions that occur on the same date, as well as functions that occur on different dates, can be associated with an order.

Different order types exist for different purposes. If there are multiple orders for the event, any combination of order types can be used. The following order types are available:

• AVEO (Audio/Visual Event Order). May span several days.
• BEO (Banquet Event Order). Used to generate BEO reports, which may, in turn, be used as guides to event setup. Intended for covering one day of an event only.
• No BEO. Indicates that the customer should not be invoiced for any line items on the selected order.

Each order is also associated with a price list, which determines the list price of each line item in the order. If there is a price list associated with the property where the parent event is located, that price list is the default price list for all the orders associated with the event.