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Siebel eEvents Management Guide for Financial Services > Defining an Event > Event Management Process Phases >

Event Preparation

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When you know the approximate nature and purpose of your event, your intended audience, and any constraints on timing and location, you are ready to begin preparing for the event. This phase typically includes the following business tasks:

Activity management tasks. These tasks include:
Assigning event preparation and implementation tasks to employees, vendors, or other event staff
Tracking progress of event preparation activities
Designating the event staff and speakers
Information preparation tasks. These tasks include:
Refining and organizing the information that will be presented at the event
Researching and choosing one or more speakers for the event
Tracking and managing speaker availability for the event
Preparing information for Web site publication
Preparing collateral to be distributed at the event
Site preparation tasks. These tasks include:
Researching and choosing a venue for the event
Arranging for any needed facilities and equipment within the venue
Doing all needed physical setup of the event site prior to beginning the event.
Financial tasks. These tasks include:
Forming partner relationships to improve event quality or defray expenses
Tracking expenditures and revenues in relation to the event budget
Other tasks. These tasks include:
Researching and choosing vendors for the event
Inviting prospective event attendees
Registering attendees in advance
Preparing status reports concerning preparations for the event

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