Bookshelf v7.5: Defining Charge Codes

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Defining Charge Codes

A charge code is an identifier that links taxes and service charges to products and and can be used to distinguish between group and local business. For each charge code, there is an associated business type. The business type is selected at the event level. The predefined business types are:

Group. Overnight stays for event participants are included with the event.

Local. Overnight stays for event participants are not included with the event.

NOTE: Additional business types can be added.

Charge codes are associated with subcategories, rather than categories, and can be used for calculation and analysis purposes. When defining charge codes, the category field is automatically populated when the subcategory field is specified.

NOTE: Additional charge codes can be defined by extending the List of Values (LOV). For more information about working with the LOV, see Applications Administration Guide.

Use the Tax Administration screen to associate charge codes with subcategories.

To define a charge code

From the application-level menu, choose View > Site Map > Tax Administration > Charge Codes.

In the More Info form, click New, and provide information for the fields.

The following table describes some of the fields.

Field

Comments

Category

A group of related products. This field is automatically populated when you enter the subcategory.

Business Type

The type of business of the customer organization. Choices are: group and local.

End Date

Date the charge code becomes inactive.

General Ledger Number

An identifier that maps the charge code to the general ledger.

Sub Category

A subcategory allows you to group products more precisely within a larger category and assign different taxes to each subcategory. For example, Appetizers can be a subcategory of the category Food.

Start Date

Date the charge code becomes active.

After charge codes are defined, you must associate the charge codes with product subcategories. For more information about associating charge codes with subcategories, see Associating Charge Codes with Product Subcategories.

Field	Comments
Category	A group of related products. This field is automatically populated when you enter the subcategory.
Business Type	The type of business of the customer organization. Choices are: group and local.
End Date	Date the charge code becomes inactive.
General Ledger Number	An identifier that maps the charge code to the general ledger.
Sub Category	A subcategory allows you to group products more precisely within a larger category and assign different taxes to each subcategory. For example, Appetizers can be a subcategory of the category Food.
Start Date	Date the charge code becomes active.

Siebel eHospitality Guide
Published: 18 April 2003