Siebel eTraining Guide > Setting Up Courses >

Adding or Modifying a Training Course

Before eTraining Web site users can learn about a course that your organization offers, you must add a listing for the course. A course listing can be modified at a later time if you choose.

Some of the available course setting values depend on records in the Application Administration > List of Values list. List of Values setting names are mentioned throughout the eTraining administrative procedures in this guide. For information about editing lists of values to make additional values available, see Applications Administration Guide.

To add or modify a course

  1. From the application-level menu, choose View > Site Map > Training Administration > Courses.
  2. In the Courses list, create a new record and complete the fields.

    3. The following table describes the fields. For information on adding a new record in a selection dialog box, see Fundamentals.

    Field
    Comments
    Access Period (Days)
    Number of days the course may be accessed. Typically used to manage how long users have access to Web-based training courses.
    Accrue Units
    Select the check box to allow units to accrue as part of student transcript or as part of a curriculum. Default value is selected.
    Allow Waitlist
    Select the check box to manage the waitlist to unlimited size or Max Size, depending on user-defined criteria.
    If the waitlist is not allowed, then overflow enrollees receive a message that the class is full and class enrollment is no longer allowed.
    Auto Confirm
    Select the check box to allow administrators to manage restricted-enrollment courses and classes.
    When this check box is not selected, enrollment defaults to Pending Approval status until administrator confirms enrollment. The default value is selected.
    Code
    Shortened identifier for the course. Defaults to a unique, read-only row ID number.
    Completion Criteria
    Determines criteria for defining course completion. The values are Test Based or Launch Based.
    Typically, this is set to Test Based so that the course is complete after a test is taken and passed.
    Expiration
    Expiration date for the course. Typically used for Web-based courses.
    If a date is specified, then no associated class sessions can be held later than this date. Sessions are removed from the catalog.
    If the date is not specified, then the course does not expire.
    If the course is self-paced, then the course cannot be run later than this date.
    If you specify a value, be sure to choose a future date. Using a past date or today's date prevents the course from appearing in end user screens.
    Format
    The medium in which the course is delivered.
    The values are Instructor-Led, Web based, CD-ROM, Distance Learning, Exam, Third-party, Document, Bundle, Subscription, Recorded Event, and Competency.
    Hours
    Numeric value for course.
    Job Profiles
    Associates the course with one or more specific job roles. End users can then locate the course using a search by job role.
    For information on creating new job profiles, see Siebel Employee Relationship Management Administration Guide.
    Language
    Language in which the class is taught.
    Max. Attendees
    Use to manage number of enrollments for a course. Typically used for Web-based courses where network bandwidth may be constrained.
    Max Waitlist Count
    Use this value to manage maximum number of waitlisted students enrolled for a course.
    Name
    Course name.
    Organization
    The company sponsoring or teaching the course, which may differ from course vendor.
    Overview
    Use this field to provide descriptive text about the course, which can be viewed by potential attendees in eTraining Web site screens.
    Provider
    General information about the provider for the course.
    Rating
    Popularity rating for the course.
    Status
    The current status of the course. By default, a course must have Status set to Active to be listed on the eTraining Web site and allow registration.
    The values are Active, Inactive, End of Life, Pre-Release, Pending, QA, and Near Term.
    Use another value for this setting until you are ready to accept registrations. Use Siebel Tools to alter the course Status values that appear on the Web site and allow registration.
    For more information, see Siebel Tools Reference.
    Tests
    Associates one or more skills tests with the course.
    For information about creating skills tests, see Manually Viewing and Scoring Skills Tests.
    Units
    Numeric value for course.
    Version
    The version of the course. The version is used internally within your organization to identify different versions of the same course.


 Siebel eTraining Guide 
 Published: 21 April 2003