Managing Portal Content
This chapter explains the design of managed content availability
in the portal and provides the steps you take to make content available
to users.
- About the Portal Knowledge DirectoryThe Knowledge Directory is similar to a file system tree in that documents are organized in folders and subfolders. A folder can contain documents uploaded by users or imported by content crawlers, as well as links to people, portlets, and communities. If your administrator has given you permission, you might also be allowed to add documents to the Knowledge Directory, or submit yourself as an expert on a particular topic.
- About Portal ContentThe portal is designed to enable users to discover all of the enterprise content related to their employee role by browsing or searching portal areas.
- About Document and Object PropertiesProperties provide information about, as well as a way to search for, documents and objects in your portal. For example, you might want to create an Author property so users can find all the documents or objects created by a particular user.
- About Controlling Document Placement with FiltersFilters control what content goes into which folder when crawling in documents or using Smart Sort to filter content into new folders. A filter sets conditions that document links must pass in order to be sorted into associated folders in the Knowledge Directory.
- About Content TypesContent types specify several options — the source content format (such as Microsoft Office, web page, or Lotus Notes document), whether the text of the content should be indexed for searching, and how to populate values for document properties. You should create a separate content type for each unique combination of these options. For example, if departments use different Microsoft Word attributes for document descriptions, you might have to create one content type that pulls the description from the Subject attribute and one that pulls it from the Comments attribute.
- About Content SourcesContent sources provide access to external content repositories, enabling users to submit documents and content managers to create content crawlers to import documents into the Knowledge Directory. Each content source is configured to access a particular document repository with specific authentication. For example, a content source for a secured web site can be configured to fill out the web form necessary to gain access to that site. Register a content source for each secured web site or back-end repository from which content can be imported into your portal.
- About Importing Content with Content CrawlersContent crawlers enable you to import content into the portal. Web content crawlers enable you to import content from web sites. Remote content crawlers enable you to import content from external content repositories such as a Windows NT file system, Documentum, Microsoft Exchange, or Lotus Notes.
- Creating a Snapshot Query to Display the Results of a Search in a Portlet or an E-mail MessageSnapshot portlets enable you to display the results of a search in a portlet or e-mail the results to users. You can select which repositories to search (including Publisher and Collaboration), and limit your search by language, object type, folder, property, and text conditions.
