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AquaLogic Interaction Administrator Guide

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Setting Knowledge Directory Preferences

You can specify how the Knowledge Directory displays documents and folders, including whether to generate the display of contents from a Search Service search or a database query, by setting Knowledge Directory preferences.

To access the Knowledge Directory Preferences Utility you must be a member of the Administrators group.
  1. Click Administration.
  2. In the Select Utility drop-down list, click Knowledge Directory Preferences.
  3. In the Subfolder Description type list, choose the type of subfolder description to display in the Knowledge Directory:
    Option Description
    none Displays no subfolder description
    abbreviated Displays only the first 100 characters of the folder description
    full Displays the full subfolder description
  4. In the Maximum number of subfolders to display list, choose the number of subfolders to display under the current folder.
  5. In the Number of subfolder columns list, choose a number of columns to display subfolders.
    Note:
    • Documents are always displayed in a single column.
    • This setting does not apply in adaptive page layout mode.
  6. In the Number of documents to show per page box, type a number.
  7. In the Document Description type list, choose the type of document description to display in the Knowledge Directory:
    Option Description
    none Displays no document description
    abbreviated Displays only the first 100 characters of the document description
    full Displays the full document description
  8. In the Related Resources placement list, choose the desired placement, relative to folders and documents: Left, Right, Top, or Bottom.
    Note: Related resources are specified on the Related Resources page of the Folder Editor.
  9. In the Browsing Source list, choose the source of the folder information that displays when browsing the Knowledge Directory:
    Option Description
    Search Uses the portal Search Service to generate the list of folder contents
    Database Queries the portal database
    Note: If you have a large collection of documents, you can improve browsing performance by choosing Search.
  10. In the Default Document Submission Content Type list, choose the default content type, which is used when you submit a document that is not mapped to any content type. If you do not want to specify a default, choose None.
  11. Under Browsing Column Properties, select the properties you want to display as custom columns when browsing documents the Knowledge Directory:
    • To add a property, click Add Property, then, in the drop-down list that appears, select the desired property.
      Note: Only numeric and date properties can be selected as custom column properties.
    • To delete properties, select the properties you want to delete and click .
    • To change the order in which properties display use the icons to the right of the properties:
      • To move a property to the top of this list, click .
      • To move a property up one space in this list, click .
      • To move a property down one space in this list, click .
      • To move a property to the bottom of this list, click .

      The order in which properties appear on this page is the order in which the columns appear in the Knowledge Directory.

Parent topic: About the Portal Knowledge Directory

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