Mapping Source Document Attributes to Portal Properties Using
the Global Document Property Map
The Global Document Property Map provides default mappings
for properties common to the documents in your portal. When users
import documents into the portal (either manually or through a content
crawler), property values can be extracted from the source documents
according to the property mappings you specify in the associated content
types and the property mappings from the Global Document Property
Map.
To access the Global Document Property Map you must be a member
of the Administrators Group.
When a user imports a document into the portal, the portal
performs the following actions:
- The portal determines which content type to use, based on the
Global Content Type Map or the content crawler's content type settings.
- The portal populates property values based on the property mappings
in the content type.
- If there are additional mapped properties in the Global Content
Type Map (not included in the content type's property mappings), the
portal populates the property values, based on those property mappings.
Therefore, you can map common properties in the Global Document
Property Map and specify only special mappings, default values, and
override values in content types.
Note: Some property mappings are
set when the portal is installed so that the portal can produce some
general metadata even if you do not create any specialized mappings.
- Click Administration.
- In the Select Utility drop-down
list, choose Global Document Property Map.
- Create mappings between portal properties and document
attributes.
Note: Some property mappings are set when the portal is installed
so that content crawlers
can produce some general metadata even if you do not create any specialized
mappings.
- To add a property mapping, click
Add Property; then, in the Add Property dialog
box, select the properties you want to add and click OK.
To associate an attribute, click the property name and,
in the text box,
type the associated attributes, separated by commas (,).
The
first attribute with a value populates the property.
To delete a mapping, select the mapping and click 
.
To select or clear all of
the mapping check boxes, select or clear the box to the
left of Property Name.
- To toggle the order in which the properties are sorted, click Property Name.
Note: You can map any attribute from the source document. For
information on source document attributes, refer to the documentation
for the third-party software.
- HTML Metadata HandlingGenerally, you will be able to determine what source document attributes can be mapped to portal properties, but it might not be as clear in HTML documents.
