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AquaLogic Interaction Administrator Guide

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Creating a Property to Store Object Metadata

Properties provide information about, as well as a way to search for, documents and objects in your portal. For example, you might want to create an Author property so users can find all the documents or objects created by a particular user.

To create a property you must have the following rights and privileges:
  • Access Administration activity right
  • Create Properties activity right
  • At least Edit access to the parent folder (the folder that will store the property)
  1. Click Administration.
  2. Open the folder in which you want to store the property.
  3. In the Create Object drop-down list, click Property. The Property Editor opens, displaying the Main Settings page.
  4. In the Property Type drop-down list, choose what kind of information this property stores.
    • Textual stores text values.
    • Simple Number stores whole numbers.
    • Floating Point Number stores numbers that include decimal points.
    • Date stores date values.

    • Reference stores a reference to an administrative object in the portal.

      After choosing this option, in the second drop-down list, choose what type of administrative object this property references.

    • Encrypted Text stores encrypted text values.
    Note: After you save this property, the property type cannot be changed.
  5. If this property stores a web address, select Treat this property like an URL. If you choose this option, users can click-through the property, so the values for this property must always be URLs.
    Note: This option is only available for textual properties.
  6. If this property applies to documents imported into the portal, select This property is supported for use with documents.
    Note: This option is not available for reference properties.
  7. If this property is generated automatically and you want to store the value in the database but not display it on the Properties and Names page of object editors, clear the This Property is visible in the UI check box.
  8. If you do not want users to be able to edit the values for this property, select Read Only.
  9. If you want users to be able to search for objects based on the values for this property, select Searchable. For example, if you specify that the Author property is searchable, users can search for all the objects created by a particular person.
  10. If you want to require that users specify a value for this property before they can save the associated object, select Make this property mandatory.
    Note: This option is not available if this property is set to Read Only.
  11. If you want to allow users to specify more than one value for this property, select Multiple values can be selected for this Property.
  12. In the Property Chooser Type drop-down list, specify what format should be used for value selection.
    • None displays a text box in which users can type property values.
    • Managed Dropdown displays a drop-down list of values you specify from which users can choose.
      • To create the values users can choose from, click Add Value and type a value in the text box.

      • To remove a value, select the value and click .

        To select or clear all value check boxes, select or clear the box to the left of Value Names.

    • Unmanaged Dropdown displays a drop-down list populated with the values from a database table from which users can choose.
      1. In the Database Table Name box, type the name of the table from which you want to populate your list.
      2. In the Pick Column box, specify the column from which you want to populate the list.
      3. In the Sort Column box, type the name of the column upon which the values are sorted.

    • Tree displays a hierarchical list populated with the values from a database table from which users can choose.


      1. In the Database Table Name box, type the name of the table from which you want to populate the list.
      2. In the Pick Column box, specify the column from which you want to populate the list.
      3. In the Sort Column box, type the name of the column upon which the values are sorted.

      • To add a column, click Add Value and enter the Pick Column and Sort Column values.
      • To remove a column, select it and click .
      • To select or clear all the column check boxes, select or clear the box to the left of Pick Column.
    Note: This option is not available for date or reference properties.
  13. Click the Names and Descriptions page and complete the following tasks:
If you set this property to be searchable, you need to rebuild the search index.
Parent topic: About Document and Object Properties
Related tasks
Mapping Source Document Attributes to Portal Properties Using the Global Document Property Map
Associating Properties with Portal Objects Using the Global Object Property Map

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