Add New Applicant - Contact Details

HRS_ADD_APPLICANT

Recruiting, Add New Applicant, Add New Applicant

Enter contact information details.

EmplID employee identification number

If this is a current or former employee, or a person of interest, select the employee ID. For internal applicants, the system copies information from the PeopleSoft Enterprise Human Resources tables and automatically assigns the applicant type.

Applicant Type

Select the type of applicant. Values are Employee, External Applicant, and Non-Employee. The default is External Applicant.

Status Code

Select a status code. You can use the status values that are provided with PeopleSoft software or define your own status values and rules. Values are:

Active: This is the default status for new applicants. The system also assigns this status when an applicant's resume is in a Success status as part of the resume extraction process.

Hired: The system automatically selects Hired when you hire applicants. The system also updates the disposition status of other applicants who applied for the job. Do not manually set the status to Hired, as this will cause inconsistency in the applicant data.

Inactive: Use this status for applicants that have withdrawn. When you change an applicant's status to Inactive, the status of any job openings that they have applied for is set to Withdrawn. The system excludes inactive applicants from job opening screening.

The system also assigns this status when an applicant's resume is in a Rejected status as part of the resume extraction process.

Queued: The system assigns this status when an applicant's resume is in a Draft or Unresolved status as part of the resume extraction process.

A recruiter could also set this status on the Add New Applicant or Manage Applicant pages if they wanted to note that this applicant needs additional information to be collected or some other action before becoming an active applicant.

Status Reason

Select a status reason. Define status reasons for status codes on the Status/Reason Definition page.

Status Date

Enter a status date.

The date defaults to the system date and is used only for informational purposes. You can use this date for equal employment opportunity (EEO) reporting and other auditing functions.

Preferred Contact

Select the preferred method of contact for the applicant. Values are: EMail, Mail, Not Specified, and Phone.

Preferred

Select the preferred email address. The system uses an applicant's preferred email address as the default when it sends correspondence and notifications. The preferred email address also appears on pages throughout the system. If you enter more than one email address for an applicant, you must select a preferred email address.

Preferred

Select the applicant's preferred phone number. The preferred phone number appears on pages throughout the system. If you enter more than one phone number for an applicant, you must select a preferred phone number.

Add New Applicant - Applications

HRS_ADD_APPLICANT

Recruiting, Add New Applicant, Add New Applicant - Contact Details

Click the Applications link on the Add New Applicant - Contact Details page.

Add applicant information.

Application Details

HRS_APP_PROFILE

• Click the Edit Application link on the Add New Applicant - Applications page.

• Click the Add Application link on the Add New Applicant - Applications page.

Enter application details.

Add Work Experience

Edit Work Experience

HRS_APP_WRK_SEC

• Click the Add Work Experience link on the Application Details page.

• Click the Edit work Experience link on the Application Details page.

Enter work experience information.

Add Primary Education

Edit Primary Education

HRS_APP_PRI_ED_SEC

• Click the Add Primary Education link on the Application Details page.

• Click the Edit Primary Education link on the Application Details page.

Enter primary education information.

Add Secondary Education

Edit Secondary Education

HRS_APP_DEG_SEC

• Click the Add Secondary Education link on the Application Details page.

• Click the Edit Secondary Education link on the Application Details page.

Enter secondary education information.

Add Licenses and Certificates

Edit Licenses and Certificates

HRS_APP_LIC_SEC

• Click the Add Licenses and Certificates link on the Application Details page.

• Click the Edit Licenses and Certificates link on the Application Details page.

Enter license and certificate information.

Add Languages

Edit Languages

HRS_APP_LANG_SEC

• Click the Add Languages link on the Application Details page.

• Click the Edit Languages link on the Application Details page.

Enter language information.

Add Memberships

Edit Memberships

HRS_APP_MBR_SEC

• Click the Add Memberships link on the Application Details page.

• Click the Edit Memberships link on the Application Details page.

Enter membership information.

Add Honors and Awards

Edit Honors and Awards

HRS_APP_HON_SEC

• Click the Add Honors and Awards link on the Application Details page.

• Click the Edit Honors and Awards link on the Application Details page.

Add or edit honors and awards information.

Add New Evaluation

View Evaluation Detail

HRS_APP_EVAL

• Click the Add Competencies link on the Application Details page.

• Click the Edit Competencies link on the Application Details page.

Add or edit competency information.

Add Priority Placement

HRS_CE_ADM_PP

• Click the Add Priority Placement link on the Application Details page.

• Click the Edit Priority Placement link on the Application Details page.

Add or edit priority placement information.

Edit Application

Click this link to access the Application Details page.

Use this link the first time you are adding an application for this applicant. If you click the Add Application link, the system creates a new row in the Applications grid and this first row will remain blank.

Add Application

Click this link to access the Application Details page, where you can enter application details for a new application.

For this link to work, you must enter a first and last name for the applicant on the Add New Applicant - Contact Details page. When you click this link, if you haven't already saved the page, the system saves the applicant and generates an applicant ID.

Resume Title

Enter a title for the resume.

Language Code

Select the language in which the resume is written.

Resume Text

Enter or paste the text of the applicant’s resume.

To paste the resume into the Resume Text field, the resume must be in text-only format.

Printable Version

Click to access the Resume Text Printable Version page, where you can view and print the applicant's resume. This link appears only if you enter resume text in the Resume Text field and submit the application.

Add Resume Attachment

Click to browse for and upload a resume. After the resume is successfully attached, the View Resume Attachment field and the Delete Attachment button appears on the page and the system removes the Add Resume Attachment link from the page.

View Resume Attachment

Click the filename link to view the resume. The system opens the resume in a separate browser window.

This field appears only after you attach a resume. If you delete the attached resume, the system removes this field from the page.

Delete Attachment

Click to delete an attached resume. This button appears only after you attach a resume. After you delete an attached resume, the Add Resume Attachment link appears and the system removes the View Resume Attachment and Delete Attachment options from the page.

Filename

Displays the name of the file that you uploaded. Click to view the attachment. The system opens the attachment in a separate browser window.

Description

Enter a description for the filename. The system populates this field to match with the attachment filename, however, you can change it.

Attachment Type Code and Type Description

Select an attachment type.

Attachment types are defined on the Attachment Type Setup page. When you select an attachment type the system populates the Type Description column with the short description that you enter on the Attachment Type Setup page. The system uses the Attachment Type Code field to determine whether the maximum number of attachments of this type has been reached for the applicant.

Last Updated

Displays the date and time that the attachment entry was last modified.

Uploaded By

Displays the user that uploaded the attachment.

Add Attachment

Click to browse for and upload an attachment.

Delete Attachment

Click to delete the selected attachments.

Desired Start Date

Enter the date that the applicant would like to start working.

This field can be used to screen applicants. It is compared to the Start Date field on the Job Opening page.

Regular/Temporary

Select Regular if the applicant is seeking a permanent job, Temporary if the applicant wants a temporary contract, or Either if the applicant is willing to consider both.

This field can be used to screen applicants. It is compared to the Regular/Temporary field on the Job Opening page.

Full/Part-Time

Select either Full-Time or Part-Time if the applicant is seeking a particular type of job, or Either if the applicant is willing to consider both full-time and part-time jobs.

This field can be used to screen applicants. It is compared to the Full/Part-Time field on the Job Opening page.

Willing to Relocate

Select this check box if the applicant is willing to move to a new location.

Willing to Travel

Select this check box if the applicant is willing to travel for work and enter a value in Percentage Travel field to indicate the amount of time the applicant is willing to spend travelling.

Travel Percentage

Select the value that best represents the amount of travel the applicant is willing to complete.

This field can be used to screen applicants. It is compared to the Travel Percentage field on the Job Opening page.

First Choice and Second Choice

Select the applicant’s first and second location choices, if the applicant has expressed preferred locations for work.

The recruiting locations that appear in these prompts are those that are associated with the set ID for the business unit to which the user belongs. Rrecruiting locations are defined on the Recruiting Location page.

This field can be used to screen applicants. It is compared to the RS Location field on the Job Opening page.

See Defining Recruiting Locations.

Comments

Enter comments about an applicant's geographic preference. This is a free-format field so you can use this field to suit the needs of the organization. For example, you could use the field to indicate national regions, such as north or west, or international regions.

Desired Work Days

Select the check boxes next to the days that the applicant is willing to work.

Minimum Pay, Currency Code, and Pay Frequency

Enter the amount that the applicant will accept, select the currency code, and specify the related unit in the Pay Frequency field.

For example, if the applicant will accept a pay rate of 70,000 CAD per year, enter 70,000 in the Minimum Pay field, select CAD in the Currency Code field, and select Year in the Pay Frequency field.

Minimum pay can be used to screen applicants. It is compared to the Minimum Salary field on the Job Opening page.

Desired Shift

If the applicant wants shift work, select the appropriate shift from the available options.

This field can be used to screen applicants. It is compared to the Shift field on the Job Opening page.

Desired Hours Per Week

Enter the number of hours that the applicant is willing to work per week and select the days that the applicant wants to work.

This field can be used to screen applicants. It is compared to the Standard Hours/Week field on the Job Opening page.

Letter

Select a letter code if you want to generate a form letter to send to the applicant. Talent Acquisition Manager delivers the following letter templates:

• HRS_APP_LETTER_ACQ

• HRS_APP_LETTER_ANO

• HRS_APP_LETTER_CR1

• HRS_APP_LETTER_IR

• HRS_APP_LETTER_LAQ

Date Letter Printed

Displays the date that the letter was printed. The system automatically populates this field after you generate the letter or when recruitment letters are printed using Print Recruitment Letters process.

Generate Letter

Click this link to display a copy of the letter entered in the Letter field.

You can edit and print the letter. The system populates the Date Letter Printed field with the system date and the letter will display in the Contact History grid on the Manage Applicant page: Contact Notes tab.

(USF) Disability Code

If the applicant is disabled, select the code that identifies the type of disability. Otherwise, select No Handicap. Define disability codes on the Handicap Table page.

(USF) Ethnic Group

Select an ethnic group or select Not Specified if the applicant did not specify their ethnic group.

Eligible to Work in U.S.

Specify whether or not the applicant is eligible to work in the United States.

Former Employee and Pervious Termination Date

Specify whether or not the applicant is a former employee and enter the applicant's last day worked if known.

Add Work Experience and Edit Employment History

Click these links to access either the Add Work Experience or Edit Work Experience page. Use these pages to enter new or edit existing work experience information.

Add Primary Education and Edit Primary Education

Click these links to access either the Add Primary Education or Edit Primary Education page. Use these pages to enter new or edit existing primary education information.

Add Secondary Education and Edit Secondary Education

Click these links to access either the Add Secondary Education or Edit Secondary Education page. Use these pages to enter new or edit existing secondary education information.

Add Licenses and Certificates and Edit Licenses and Certificates

Click these links to access either the Add Licenses and Certificates or Edit Licenses and Certificates page. Use these pages to enter new or edit existing license and certificate information.

Add Languages and Edit Languages

Click these links to access either the Add Languages or Edit Languages page. Use these pages to enter new or edit existing language information.

Add Memberships and Edit Memberships

Click these links to access the Add Memberships or Edit Memberships page. Use these pages to enter new or edit existing membership information.

Add Honors and Awards and Edit Honors and Awards

Click these links to access the Add Honors and Awards or Edit Honors and Awards page. Use these pages to enter new or edit existing honors and awards information.

Add Competencies

Click to access the Evaluate Competencies - Add New Evaluation page, where you can enter new competency information for the applicant.

Edit Competencies

Click to access the Evaluate Competencies - View Evaluation Detail page, where you can edit existing competency information for the applicant.

Add Priority Placement and Edit Priority Placement

Click these link to access the Add Priority Placement or Edit Priority Placement page. Use these pages to enter new or edit existing priority placement information for the applicant.

Federal Civilian Employee

Select the appropriate check box to indicate whether the applicant is a current or previous employee of the federal government or an agency.

This information can be used to screen applicants. The check boxes that are selected here are compared to the Recruiting Type field on the Job Opening page.

Highest Pay Plan and Highest Grade

Select the highest pay plan or grade that the applicant will accept.

Minimum Acceptable Pay Plan and Minimum Acceptable Grade

Select the minimum pay plan that the applicant will accept.

Minimum Acceptable Grade

Select the minimum pay grade that the applicant will accept.

Minimum Acceptable Grade can be used to screen applicants. This field is compared to the Minimum Pay Grade field on the Job Opening page.

Highest Career Tenure

Select the applicant's highest career tenure. Values are Conditional, Indefinite, None, and Permanent. This field is used for reduction in force.

Veterans Preference

Select the veterans hiring preference that applies. Veterans preference values are defined on the Setup Veterans Preference page.

Reserve Category

Select the employee’s reserve category, or select Not Applicable.

Uniformed Service

Select the type of uniformed service in which this veteran served. Values are: Air Force, Army, Coast Guard, Marines, and Navy.

Military Grade

Select the veterans military grade.

Military Separation Status

Select the veterans military separation status.

Effective Date

Enter the effective date for the applicant's military status.

Military Status

Select the applicant's military status.

This field can be used to screen applicants. This field is compared to the Draft Status field on the Job Opening page.

Save and Continue

Click to save the application and continue entering information.

Save and Submit

Click to save and submit the application. The Add New Applicant - Applications page appears and the application that you submitted appears in the Applications group box.

Add New Applicant - Verification

HRS_ADD_APPLICANT

Recruiting, Add New Applicant, Add New Applicant

Click the Verification link on the Add New Applicant page.

View references for an applicant and add and edit references.

Add Reference Details

Edit Reference Details

HRS_APP_REF_SEC

• Click the Add Reference link on the Add New Applicant - Verification page.

• Click the Edit Reference link on the Add New Applicant - Verification page.

Add or edit reference information.

Add Reference

Click to access the Add Reference Details page, where you can enter new reference information for the applicant.

Edit References

Click to access the Edit Reference Details page, where you can edit existing reference information for the applicant.

Request Reference

Click to send a request for references email notification (HRS_UPDATE_REFERENCES) to the applicant. To request references, you must enter an email address for the applicant. If the applicant applied online by using PeopleSoft Enterprise Candidate Gateway, the system also posts a request for references notification in the Notifications grid on the Careers Home page.

See Using Candidate Gateway.

Use the message catalog to modify the message.

Add New Applicant - Eligibility & Identity

HRS_ADD_APPLICANT

Recruiting, Add New Applicant, Add New Applicant

Click the Eligibility & Identity link on the Add New Applicant page.

Enter eligibility and identity information for an applicant.

Add National ID

Edit National ID

HRS_APP_NID

• Click the Add National Identification link on the Add New Applicant - Eligibility & Identity page.

• Click the Edit National Id link on the Add New Applicant - Eligibility & Identity page.

Enter national ID information for an applicant.

Add Citizenship

Edit Citizenship

HRS_APP_CIT_PSP1

• Click the Add Citizenship link on the Add New Applicant - Eligibility & Identity page.

• Click the Edit Citizenship Details link on the Add New Applicant - Eligibility & Identity page.

Enter citizenship information for an applicant.

Add Visa Permit Details

Edit Visa Permit Details

HRS_APP_VSA_PMT1

• Click the Add Visa Permit link on the Add New Applicant - Eligibility & Identity page.

• Click the Edit Visa Permit Details link on the Add New Applicant - Eligibility & Identity page.

Enter visa permit information for an applicant.

Add Bank Account

Edit Bank Account

HRS_APP_BANKACCT

• Click the Add Bank Account link on the Add New Applicant - Eligibility & Identity page.

• Click the Edit Bank Account link on the Add New Applicant - Eligibility & Identity page.

Enter bank account information for an applicant.

Add National Identification and Edit National Id

Click to access the National Id page, where you can enter new or edit existing national ID information for the applicant.

Add Citizenship and Edit Citizenship Details

Click to access the Citizenship page, where you can enter new or edit existing citizenship information for the applicant.

Add Visa Permit and Edit Visa Permit Details

Click to access the Visa Permit Details page, where you can enter new or edit existing visa permit details.

Add Bank Account and Edit Bank Account

Click to access the Bank Account page, where you can enter new or edit existing bank account information for the applicant.