Attachments

This chapter describes how to incorporate existing file content into Pages and how to manage that content from within Pages.

Although you can add content to pages using rich text and page components, you might also want to add existing content (for example, Word documents or PowerPoint presentations). You can add this existing content by adding attachments to objects in page view. After adding an attachment, users can view the attachment or upload new versions of the attachment.

Adding an Attachment to a Page

Navigate to the page.
Click Add an Attachment.
Click Browse to select the attachment. After selecting one attachment a new field appears, enabling you to select additional attachments.
When you are done selecting attachments, click Upload.

When you add an attachment to an object it appears on the left, on the Attachments tab, when you view the associated object in page view.

Viewing an Attachment

Open the Space with which the attachment is associated, and, on the Attachments tab, click the name of the attachment.
Navigate to the Organizer and click the name of the attachment.

The attachment opens in page view. To view the attachment (or save it to your computer), click the attachment name.

Deleting an Attachment

To delete an attachment (and all its versions), navigate to the Organizer, select the attachment, and click Delete.

Uploading a New Version of an Attachment

You can upload a new version of the attachment while viewing the attachment in page view. Click Upload new version, click Browse to select the new version, then click Upload.

If the new version of the attachment has a different name than the existing version, the operative file name of the attachment changes to the new file name.

You can also upload a new version of an attachment by selecting Add an Attachment in any page view, but the file names must match. If the file names do not match, Pages will treat the files as separate attachments.

Viewing a Previous Version of an Attachment

To view a previous version of an attachment, open the attachment in page view, then click the name of the attachment next to the version number you want to view.

Reverting to a Previous Version of an Attachment

To revert to a previous version of an attachment, open the attachment in page view, then click Revert next to the appropriate version. The version you revert to is saved as a new version, so you do not lose any version history. For example, if you revert from Version 10 to Version 6, Version 6 gets saved as Version 11. If you later discover that you should not have reverted the attachment, you can revert back to Version 10.

Deleting a Version of an Attachment

To delete a previous version of an attachment, open the attachment in page view, and click Delete next to the appropriate version. When you delete a version there will be a hole in your revision history. For example, if you delete Version 3, the list of versions will display: Version 5, Version 4, Version 2, and Version 1. This enables users to see that a given version, which may have had a specific purpose or meaning, was deleted.

Administrator Guide