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This chapter describes how to create pages and organize them into logical groupings, called Spaces.
A Space is a logical collection of individual pages. For example, you might have a Marketing Space that included the following pages: Collateral, Events, and Writing and Design Resources.
Only users that have the Administrators or Space Creators AquaLogic Pages role can create Spaces. They see the Create a Blank Space link in the Dashboard. For information about AquaLogic Pages roles, see “AquaLogic Pages Roles” on page 7-1.
Each Space includes security so you can control which users can view or edit the pages and any other objects associated with the Space. Users who are allowed to edit the pages can add or edit content enabling rapid knowledge transfer. Because each page is versioned, and you can easily revert to a previous version, you can be a bit more relaxed with who is allowed to edit content.
You set security by assigning roles to users and groups. These roles apply to every object associated with the Space (pages, attachments, and components). For a description of the available roles and what privileges these roles provide, see “Space Roles” on page 7-2.
Before you create a Space, think about the purpose of the Space and the pages you might include. Consider which users and groups should be allowed to view, comment on, create, edit, and delete the Space and all the objects associated with the Space.
For more information on the Space Editor and creating Spaces, see the online help.
| Note: | If your administrator has enabled personal blogs and you have the proper permissions, you can create a personal blog Space. For information on personal blogs, see “Personal Blogs” on page 2-5. |
When you navigate to a Space, the home page appears. You can navigate to a Space several different ways:
Use one of the following methods to edit a Space:
When you delete a Space, it deletes all objects associated with the Space, including all the pages in the Space and any components and attachments added to those pages. There is no way to recover the Space or any associated objects after deleting it.
Use one of the following methods to delete a Space:
Users of all experience levels can design a page simply by dragging different types of page components (for example an image or a table) onto the page and add text by typing in a rich text editor.
Access to each page is controlled by the associated Space security. Users who are allowed to edit the pages can add or edit content enabling rapid knowledge transfer. Because each page is versioned, and because it is so easy to edit anything, users are compelled to contribute, participate, and when necessary, correct others' contributions.
Before you create a page, think about what content you want to include on the page, how you want the content to be laid out, and whether the content should all be on the same page or on several different pages.
The Page Template tab does not display when you are editing a page, so you cannot change the template after creating the page; therefore, make sure you choose a template that is appropriate for the content you want to include on the page.
| Note: | For information on how column layout affects page component placement, see “Component Placement” on page 5-2. |
| Notes: |
You can navigate to a page several different ways:
When you are viewing a page, you can perform actions that do not alter the actual contents of a given page. For example, you can add comments, add attachments, create new pages, and work with content in record lists and tables.
| Notes: |
When you are viewing a page or an object in page view, there are several ways you can edit the page:
When you display the Edit Text tab, the cursor is automatically placed in a text component on the page. The Edit Text tab page enables you to type rich text (including formatting and links) directly onto the page.
| Note: | You can also display the Add Component tab page by selecting the page in the Organizer and clicking Edit. |
When you display the Add Component tab page you can drag components onto the page to the location you want. When you drop the component where you want it, a dialog box prompts you for a title and description for the component. If the component relies on a list, you must also create a new list or select an existing list.
| Notes: |
When you make a change to a page or an object in page view (by adding, editing, deleting, or moving a component or text) you must save the page if you want other users to be able to see your changes. When you save the page a new version is created.
When you delete a page, it deletes all objects associated with the page, including any components and attachments added to the page. There is no way to recover the page or any associated objects after deleting it.
| Note: | Lists associated with components on the page will not be deleted. |
Use one of the following methods to delete a page:
| Note: | You cannot delete the home page (default page) for a Space. |
| Note: | For information on attachment versions, see Chapter 8, “Attachments.” |
Each time you save a page or an object in page view a new version is created (versions are listed under Recent Changes). This allows you to easily see what changes were made and revert to a previous version if necessary.
The following changes/settings are saved with a version:
The following changes/settings are not saved with a version:
To view a previous version of a page or an object in page view, click the version number. When viewing a previous version you can revert to that version or delete the version.
When viewing a previous version of a page or an object in page view, you can revert to that version. When you revert to a previous version, the previous version is saved as a new version, so you do not lose any version history. For example, if you revert from Version 10 to Version 6, Version 6 gets saved as Version 11. If you later discover that you should not have reverted the page, you can revert back to Version 10.
When viewing a previous version of a page or an object in page view, you can delete that version. When you delete a version there will be a hole in your revision history. For example, if you delete Version 3, the list of versions will display: Version 5, Version 4, Version 2, and Version 1. This enables users to see that a given version, which may have had a specific purpose or meaning, was deleted.
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