Check Out a Content Item

Before you can modify a content item, including change its workflow status, you must first check out the content item. If an item is already checked out by the current user, it will appear in the Content Workspace in the My Checked Out Items folder. If a user other than the current user currently has an item checked out, it cannot be checked out by other users.

You can check out a content item from one of two locations:

Use the Content Repository if the item is not currently assigned to you or your role.
Use the Content Workspace if the item is currently assigned to you. Items assigned to you appear in the Content Workspace under the My Assigned Items folder.

To check out a previous version of a content item from the Content Repository:

If the item is not currently assigned to you, use the Content Repository to check out the item. Items assigned to you appear in the Content Workspace under the My Assigned Items folder.
From the Content Repository, click the content item you want to check out.
In the Editor pane, click the View Content tab.
In the View Content tab, use the Version drop-down list to select the version you want to check out.
Click Check Out.

You can either make your changes to the content item from the Content Repository or navigate to the Content Workspace where the content item will be listed in the My Checked Out Items folder.

To check out a previous version of a content item from the Content Workspace:

If an item is currently assigned to you, use the Content Workspace to check out the item. Items assigned to your role appear in the Content Workspace under the My Assigned Items folder.
From the Content Workspace, navigate to the content item you want to check out.
In the Editor pane, click the View Content tab.
In the View Content tab, use the Version drop-down list to select the version you want to check out.
Click Check Out.