Preparing a Proposal and Award for Cost Sharing

Appendix: Preparing a Proposal and Award for Cost Sharing

This appendix provides a summary of proposal and award preparation for cost sharing.

Proposal and Award Preparation for Cost Sharing

Cost sharing represents the portion of the research that is being funded by the recipient of the award rather than the sponsor. For example, an institution may decide to contribute funds or resources to support a project in addition to the amount that is awarded by the sponsor. In some instances, awarding sponsors expect or require recipients to contribute a certain dollar amount or percentage of the award as a precondition for their support.

The following sections provide an overview of the steps that are involved in preparing a proposal and award for cost sharing.

Set Up Cost Sharing

Complete these steps to set up cost sharing for your proposals and awards:

Step	Purpose	Navigation
Establish cost sharing options for PeopleSoft Grants.	Tells the system what ChartFields and ChartField values to use to calculate cost-sharing percentages.	Set Up Financials/Supply Chain, Business Unit Related, Grants, Facilities Admin Options See Establishing F&A and Direct-Cost Cost-Sharing Options.
Define the analysis types for cost-shared transactions that are coming from feeder systems into PeopleSoft Project Costing.	Tells the system what cost-sharing analysis type to use when a user enters a transaction from a feeder system that includes the designated cost-sharing ChartFields. We deliver sample data for the cost sharing analysis types that you are most likely to use. See Establishing Direct-Cost Cost Sharing.	Set Up Financials/Supply Chain, Install, Installation Options, Grants See Understanding Direct-Cost Cost Sharing.

Step

Purpose

Navigation

Establish cost sharing options for PeopleSoft Grants.

Tells the system what ChartFields and ChartField values to use to calculate cost-sharing percentages.

Set Up Financials/Supply Chain, Business Unit Related, Grants, Facilities Admin Options

See Establishing F&A and Direct-Cost Cost-Sharing Options.

Define the analysis types for cost-shared transactions that are coming from feeder systems into PeopleSoft Project Costing.

Tells the system what cost-sharing analysis type to use when a user enters a transaction from a feeder system that includes the designated cost-sharing ChartFields.

We deliver sample data for the cost sharing analysis types that you are most likely to use.

See Establishing Direct-Cost Cost Sharing.

Set Up Financials/Supply Chain, Install, Installation Options, Grants

See Understanding Direct-Cost Cost Sharing.

Prepare a Proposal for Cost Sharing

Complete these steps to prepare a proposal for cost sharing:

Step	Purpose	Navigation
Create a proposal.	Provides information that the system uses in the award generation process to create the award substructures.	Grants, Proposals, Maintain Proposal See Preparing and Submitting a Proposal.
Establish a cost shared budget item on the Enter Budget Detail page.	Tells the system what budget items you are using for cost sharing.	Grants, Proposals, Enter Budget Detail See Establishing Proposal Budgets.
Enter cost sharing details for the budget category.	Tells the system what percentages to use to calculate cost-sharing amounts for the cost-sharing budget category that you have established.	On the Enter Budget Detail page, click the Cost Share link that is associated with the budget category. See Establishing Proposal Budgets.
Submit the proposal.	Tells the system that you have completed proposal preparations for your research proposal and have submitted the documents to the awarding agency.	Grants, Proposals, Submit Proposal, Submission See Submitting Proposals.
Generate the award.	Tells the system that the awards have been funded. Computes the cost-sharing amounts to be brought forward into the award using the percentages that you set up on the Budget Line Summary page.	Grants, Proposals, Generate Award See Generating Awards.

Prepare an Award for Cost Sharing

Complete these steps to prepare an award for cost sharing:

Step	Purpose	Navigation
Update the award profile.	Provides award notification and award details that the system uses to process and manage award transactions.	Grants, Awards, Award Profile See Establishing Award Profiles.
Complete the budget setup for the award and the cost sharing budget.	Defines the project (parent) budget, activity (child) budget, general ledger, and commitment control ledger. Tells the system which budget lines to use in F&A and cost-sharing calculations for the project.	Grants, Awards, Project Budgets, Budget Detail See Establishing Project Budgets.
Post budget journals to PeopleSoft Commitment Control and finalize the budget.	Provides the system with the final budget numbers against which transactions are processed.	Grants, Awards, Project Budget, Budget Detail See Establishing Project Budgets.

Your award is now ready to receive transactions.