(IND) Processing Excise-Exempt Consignments

This chapter provides an overview of the process for excise-exempt consignments and discusses how to process an excise-exempt consignment.

Understanding the Process for Excise-Exempt Consignments

In some instances, materials that you send to a subcontractor for processing and that you receive back from the subcontractor are not subject to excise tax. You track the movement of these materials by using consignments. You can create and track consignments using purchase orders or work orders. Your business practices determine whether to use purchase orders or work orders to track the consignments. For work orders, you often associate a purchase order with the work order for items sent to subcontractors.

Consignment Process

You use the Work With Consignment program (P75I3901) as part of the process to track the movement of goods to and from your location when the goods are sent to a subcontractor for processing. The program enables you to track the goods by using a purchase order or a work order.

The system changes the status of the consignment at various stages of the process. The statuses that the system assigns must exist in the UDC table 40/AT (Activity/Type Code).

This table describes consignment statuses:

Status	Description
100	Consignment created.
200	Materials are issued. The system changes the status of the consignment from 100 to 200 when you run the Print 57F(4) Challan program (R75I3906).
300	Materials issued to the subcontractor are received. The system changes the status of the consignment from 200 to 300 when you use the Work With Consignment program to process the receipt.
500	Consignment closed. The system changes the status from 300 to 500 when you use the Work With Consignment program to close a consignment.
999	Consignment cancelled. The system assigns a status of 999 to consignments that you cancel.

Consignments Using Work Orders

JD Edwards EnterpriseOne software provides multiple methods to process work orders. This overview describes one method:

Use the Work Order Inventory Issues program (P31113) to issue items for a work order.
Use the Work With Consignment program (P75I3901) to create the consignment and associate the work order with the consignment.

The system creates the consignment and assigns it a status of 100.
Run the Print 57F(4) Challan program (R75I3906) to print the challan.

You can set processing options and data selection to print a challan for a specific consignment or to print a list of multiple consignments.

Note. The system changes the status of the consignment to 200, which indicates that the materials have been sent to the subcontractor.
Use the Work Order Completions program (P31114) to enter information about your receipt of the goods from the subcontractor.

The document type for the completed work order must be IC.
Use the Work With Consignment program to enter work order receipt information and indicate that the materials for a specific consignment were received back from the subcontractor. The system changes the status of the consignment to 300.
Use the Print 57F4 Register program (R75I3907) to print a report showing the items sent and received.

Consignments Using Purchase Orders

To process excise-exempt consignments using a purchase order:

Use the Inventory Transfers program (P4113) to create the transfer from your location to the subcontractor's location.

You must create the transfer using a document type of IT.
Use the Purchase Orders program (P4310) to create the purchase order that you use for the subcontract process.

For example, you would need a purchase order to process a payment for the labor costs charged by the subcontractor.
Use the Work With Consignment program to create the consignment and associate the purchase order to the consignment.

In the processing options, specify IT as the stock transfer type.

The system creates the consignment and assigns it a status of 100.
Run the Print 57F(4) Challan program (R75I3906) to print the challan.

You can set processing options and data selection to print a challan for a specific consignment or to print a list of multiple consignments.

Note. The system changes the status of the consignment to 200, which indicates that the materials have been sent to the subcontractor.
Use the PO Receipts program (P4312) to enter information about your receipt of the goods from the subcontractor.
Use the Work With Consignment program to enter receipt information and indicate that the materials for a specific consignment were received back from the subcontractor. The system changes the status of the consignment to 300.
Use the Print 57F4 Register program (R75I3907) to print a report showing the items sent and received.

Processing an Excise-Exempt Consignment

This section lists prerequisites and discusses how to:

Enter a materials issue for a consignment.
Enter a work order issue for a consignment.
Enter a work order receipt.
Set processing options for Work with Consignments (P75I3901).

Prerequisites

Before you perform the tasks in this section:

Verify that these codes exist in UDC table 40/AT: 100, 200, 300, 500, and 999.
Verify that these codes exist in UDC table 00/DT: IT, IM, and IC.

Forms Used to Process Excise-Exempt Consignments

Form Name	FormID	Navigation	Usage
Work with Consignments	W75I3901C	Subcontracting process (G75I57F4), Work with Consignments	Review consignment records. To close a consignment, select a record and select Close Consignment from the Row menu. To cancel a consignment, select a record and select Cancel Consignment form the Row menu.
Consignment Transactions New	W75I3901J	On the Work with Consignments form, select a record that has a status of 100 and click Select. To review a transaction, select an existing record and select View Transactions from the Row menu.	Enter a materials issue for a consignment.
New WO Issues	W75I3901H	Click Add on the Work with Consignments form.	Enter a work order issue for a consignment.
Consignment Work Orders	W75I3901E	Select a record on the Work with Consignments form and select View Work Orders from the Row menu.	Review work orders.
Consignment Item Balances New	W75I3901K	Select a record on the Work with Consignments form and select Item Balances from the Row menu.	Review item balances by consignment number.
Consignment - Select Work Order Issues	W75I3574A	Select a record on the Work with Consignments form and select New WO Issues from the Row menu.	You should use the Consignment - Select Work Order Issues form that you access by selecting WO Receipts from the Form menu on the New WO Receipts form. When you use the New WO Issues option, the system does not write records to the tables used by the consignment reports.
Consignment - Save Work Order Issues	W75I3574B	Click Add on the Consignment - Select Work Order Issues form.	Select a work order issue.
New WO Receipts	W75I3901I	Select a record on the Work with Consignments form and select Receipts against WO from the Row menu.	Enter a work order receipt.
Consignment - Select Work Order Issues	W75I3904A	On the New WO Receipts form, select WO Receipts from the Form menu.	Select the receipt for the materials that you received back from the subcontractor.

Setting Processing Options for Work With Consignment (P75I3901)

Processing options enable you to specify the default processing for programs and reports.

Select

Consignment Business Unit	Specify a code that identifies a separate entity within a business for which you want to track costs. For example, a business unit might be a warehouse location, job, project, work center, branch, or plant. Here, it is the business unit where the consignments can be processed. You can assign a business unit to a document, entity, or person for purposes of responsibility reporting. For example, the system provides reports of open accounts payable and accounts receivable by business unit to track equipment by responsible department. Business unit security might prevent you from viewing information about business units for which you have no authority.
Order Company F43121/F4311	Specify a number, along with order number and order type, that uniquely identifies an order document (such as a purchase order, a contract, a sales order, and so on). If you use the next numbers by company or fiscal year facility, the Automatic Next Numbers program (X0010) uses the order company to retrieve the correct next number for that company. If two or more order documents have the same order number and order type, the order company lets you locate the desired document. If you use the regular next numbers facility, the order company is not used to assign a next number. In this case, you probably would not use the order company to locate the document.
Work Order Type - Order Type Blank=WO	Specify a user-defined code from UDC table 00/DT that identifies the default document type to use for work orders. This code indicates the origin of the transaction. Specify a code that indicates a work order type when you create a new work order for a consignment. If you leave this processing option blank, the system uses the default WO.
Work Order Issues-Document Type Blank=IM	Specify a user-defined code from the UDC table 00/DT that identifies the default document type that you want to use for work orders. This code indicates the origin of the transaction. Specify a code that indicates a document type when you create a new work order issue for a consignment. If you leave this processing option blank, the system uses the default IM.
Work Order Receipts-Document Type Blank=IC	Specify a user-defined code from the UDC table 00/DT that identifies the default document type that you want to use for work orders. This code indicates the origin of the transaction. Specify a code that indicates a work order type when you create a new work order for a consignment. If you leave this processing option blank, the system uses the default IC.
Stock Transfer Issue-Order Type Blank=ST	Specify a user-defined code from the UDC table 00/DT that identifies the default document type that you want to use for stock transfers. This code indicates the origin of the transaction. Specify a code that indicates an order type when you create a new stock transfer for a consignment. If you lave this processing option blank, the system uses the default ST.
Stock Transfer Issue-Order Type Blank=OT	Specify a user-defined code from UDC table 00/DT that identifies the default document type that you want to use for work orders. This code indicates the origin of the transaction. Specify a code that indicates an order type when you create a new stock transfer issue for a consignment. If you leave this processing option blank, the system uses the default value of OT.
Allow New Issues Attachment Consignment after Status 200 ie Print Challan (Y/N)	Specify a value to indicate whether a new work order (document type WO) must be created. Values are: Y: Create a new work order if the status is less than 200. N: Do not create a work order.
Excise Unit	Specify the address number of the excise unit.
From Date and To Date	Specify a date range for displaying the consignments.
PO Validation Flag 1=Validate PO	Specify 1 to indicate that the purchase order is valid. If you enter any value other than 1, the purchase order is considered invalid and cannot be approved.
PO Order Type	Specify a user-defined code from the UDC table 00/DT that indicates the purchase order type. This code indicates the origin of the transaction.
P - Price Blank - Cost	Specify P to retrieve the price for the item from the Sales Order History file (F42119) when you issue a new work order for a consignment.

Entering a Materials Issue for a Consignment

Access the Consignments Transactions New form.

Challan Number Form 57F (4)

Enter the challan number for form 57F(4).

Business Unit

Enter an alphanumeric code that identifies a separate entity within a business for which you want to track costs. For example, a business unit might be a warehouse location, job, project, work center, branch, or plant.

Entering a Work Order Issue for a Consignment

Access the New WO Issues form.

Supplier

Enter the address book number of the supplier.

Consignment no. (consignment number)

Enter the challan number for form 57F(4).

Excise Unit

Enter the address book number of the excise unit.

PO Order Number

Enter a purchase order number.

PO Order Type

Displays the purchase order document type that you set up in UDC table 00/DT. You can specify the default document type in the processing options.

Enter a Work Order Receipt

Access the New WO Receipts form.

Challan Number Form 57F (4)	Enter the challan number for form 57F(4).
Business Unit	Enter an alphanumeric code that identifies a separate entity within a business for which you want to track costs. For example, a business unit might be a warehouse location, job, project, work center, branch, or plant.

Supplier	Enter the address book number of the supplier.
Consignment no. (consignment number)	Enter the challan number for form 57F(4).
Excise Unit	Enter the address book number of the excise unit.
PO Order Number	Enter a purchase order number.
PO Order Type	Displays the purchase order document type that you set up in UDC table 00/DT. You can specify the default document type in the processing options.