Extended Amount

Enter the amount, which is the number of units multiplied by the unit price. You can also use this field to enter a lump sum amount. If you enter a lump sum amount, do not enter a quantity. The system always displays the extended amount in the domestic currency so that this amount appears in the same currency as that in the Total Amount field.

Item Number

Enter a number for the inventory item. The system provides three separate item numbers plus an extensive cross-reference capability to other item numbers (see data item XRT) to accommodate substitute item numbers, replacements, bar codes, customer numbers, supplier numbers, and so forth. The item numbers are:

• Item Number (short): An eight-digit, computer-assigned item number.

• 2nd Item Number: The 25-digit, free-form, user-defined alphanumeric item number.

• 3rd Item Number: Another 25-digit, free-form, user-defined alphanumeric item number.

Item Description

Verify the description associated with the item. The system uses the item description from the Item Master table (F4101). Enter a different description if you do not want to use the value from the F4101 table.

Quantity

Enter the number of units that you want to order. If you entered a lump sum in the Extended Amount field, do not enter a quantity.

Supplier Number

Enter the address book number of the supplier.

Supplier Description

Enter the associated description of the supplier number.

UM (unit of measure)

Enter the user-defined code (00/UM) that indicates the quantity in which to express an inventory item, for example: CS (case) or BX (box).

Unit Price

Enter the unit cost of one item, as purchased from the supplier, excluding freight, taxes, discounts, and other factors that might modify the actual unit cost that you record when you receive the item. The system always displays this amount in the domestic currency.

Shopping Cart - Order Items

W43E25D

Daily Processing (G43E11), Shopping Cart

Create a requisition by using a stock item, or use Direct Connect to shop for items on suppliers' websites.

Requisition Confirmation

W43E25C

Click Checkout on the Shopping Cart - Order Items form.

Confirm that you want to create the requisition.

Direct Connect Setup Message

W43E23C

Click a supplier number on the Shopping Cart - Order Items form.

This message notifies you that Direct Connect information has not been set up for a supplier, so you cannot connect to the supplier's website.

1. Order Type

Specify the default document type for the system to assign to requisitions. Enter a valid document type from user-defined code 00/DT.

2. Service Line Type

Specify the default service line type for the system to assign to requisitions. This value specifies how the system processes lines on a transaction and is used only when you enter a requisition for a service. The line type affects the systems with which the transaction interfaces (General Ledger, Job Cost, Accounts Payable, Accounts Receivable, and Inventory Management). The line type also specifies the conditions for including a line on reports and in calculations. The line type specified must have an inventory interface of A or N and the Edit Item Master for Non Stock option must be cleared in the Line Type Constants program (P40205).

3. Product Line Type

Specify the default line type for the system to assign to requisitions. This value specifies how the system processes lines on a transaction and is used only when you enter a requisition for a product. The line type affects the systems with which the transaction interfaces (General Ledger, Job Cost, Accounts Payable, Accounts Receivable, and Inventory Management). The line type also specifies the conditions for including a line on reports and in calculations. If you enter a valid item from the Item Master table, the system uses the default line type from the Item Branch or the Item Master table.

4. Unit of Measure

Specify the default unit of measure for the system to assign to the requisition if you leave the Unit of Measure field blank. If you enter a valid item from the Item Master table on the requisition, the system uses the value that is specified in the Transaction Unit of Measure processing option for the unit of measure.

5. Transaction Unit of Measure

Specify where the system locates transaction unit of measure information to use as the default during requisition entry. Values are:

1: Uses the primary unit of measure from the F4101 table as the default for the transaction unit of measure.

Blank: Uses the purchasing unit of measure from the F4101 table. The transaction unit of measure directly relates to the number that you have entered in the Quantity field on the Requisition Entry form.

6. Account Description

Specify which account description to use as the default for requisitions. Values are:

1: Uses the business unit and the subsidiary (cost code header) as the default account description. Typically, the account is a nonposting header account. The object account is not used when the system retrieves the account description.

Blank: Uses the business unit, object, and subsidiary as the default account description.

1. Business Unit Validation

Specify how the system validates the branch/plant. Values are:

1: Validates the branch/plant against the F4101 table. If you are performing stock purchasing, enter 1 for this processing option. When you enter 1, the system uses the address book number in the F4101 table as the default for the ship to address book number.

Blank: Validates the branch/plant against the F0006 table. Typically, you use this processing option when you are performing services expenditure purchasing. When you leave this processing option blank, the ship to address book number appears by default from the address book number in the F0006 table. You can access the F0006 table through the Revise Single Business Unit program.

2. PBCO Warning

Specify whether the system should generate a PBCO warning. The PBCO warning indicates that the G/L date for the requisition is in a period prior to the current period for the company specified on the requisition. However, if the Allow PBCO Postings option in the General Accounting Constants program is not selected, the system generates an error regardless of the value in this processing option. Values are:

1: Do not issue the PBCO warning. Typically, you use this value when you are performing services or expenditure-type purchasing.

Blank: Compares the G/L date on the requisition to the current period in the F0010 table for the company and business unit specified on the requisition. If the G/L date for the requisition is in a period prior to the current period for the company, the system generates a PBCO warning. The warning ensures that you are not recording purchases in a prior general accounting period.

3. PACO Warning

Specify whether the system should generate a PACO warning. The PACO warning indicates that the G/L date for the requisition is in a period that falls after the current or next period. Values are:

1: Do not generate.

Blank: Generate. The system compares the G/L date on the requisition to the current period in the F0010 table for the company on the requisition. If the G/L date falls outside of the current or next period, the system generates a PACO warning.

4. Edit Supplier Master

Specify whether the system validates the supplier number against the F0401 table. Values are:

1: Do not validate.

Blank: Validate.

5. Financial AAIs

Specify whether the system should use financial automatic accounting instructions (AAIs) or distribution AAIs. Values are:

1: Use distribution AAIs.

Blank: Use financial AAIs, specifically the CD, CT, CR AAIs. If you leave this processing option blank, the system verifies that the account number on the requisition falls within the allowable account ranges specified in the CD, CT, and CR AAIs.

6. Project/Job Validation

Specify how the system should validate the header business unit and the account business unit on the detail line. Values are:

Blank: Allows the account business unit on the detail line to be different from the header business unit.

1: Generates a warning if the account business unit on the detail line and the header business unit are different.

2: Generates an error if the account business unit on the detail line and the header business unit are different.

3: Issues an error if the job (account business unit on the detail line) does not belong to the project (header business unit). A project number is assigned to a job in the Business Unit Master (F0006). If you enter 3 in this processing option, the system verifies that the Project Number field in the F0006 table for the business unit in the detail line has the same number as the header business unit on the requisition.

Note. A business unit description may be displayed as Branch/Plant, Project, Job, or Business Unit.

1. Activate Budget Checking

Specify whether to activate budget checking. If you activate budget checking, the system compares the actual amount (amount listed in the AA ledger) plus commitments (amount listed in the PA ledger) to the budget ledger specified in the Budget Ledger Type processing option to determine if the amount for a detail line is over budget. If a detail line exceeds the budget for an account, the system prevents the requisition from being submitted for approval and changes the status of the line to Over Budget. Values are:

Blank: Do not activate.

1: Activate.

2. Budget Ledger Type

Specify the ledger type for the system to use when performing budget checking. Enter a valid ledger type from the Ledger Type Master Setup program (P0025). If you specify a budget ledger type, the system performs budget checking only for that budget ledger type. If you leave this processing option blank, the system performs budget checking on all budget ledger types specified in the Ledger Type Master Setup program (P0025).

3. Level of Detail

Specify the default value (3 through 9) for the level of detail (LOD) that the system uses during the budget checking process. If you leave this processing option blank, the system uses a default value of 9. When performing budget checking, the system uses the value specified in this processing option in conjunction with the LOD on the account number entered on the requisition as follows:

If the account number on the requisition has the same LOD as the value specified in this processing option, the system performs budget checking against only the account number on the requisition.

If the account number on the requisition has an LOD that is different from the value specified in this processing option and the LOD is lower than the LOD specified in this processing option, the system searches the F0901 table for the account number that has an LOD that matches the value specified in this processing option.

4. Budget Total Method

Specify the method for the system to use to calculate the budget. If you leave this processing option blank, the system uses the job cost budget calculation method. Values are:

1: Uses the job cost budget calculation method (original budget + period amounts for the current year + prior year postings).

2: Uses the standard financial budget calculation method (sum of period amounts for the current year).

3: Uses the standard financial spread calculation method (original budget + period amounts for the current year).

5. Period Accumulation Method

Specify the time period that the system uses when accumulating the budget. Values are:

Blank: Use the total annual budget to accumulate the budget.

1: Accumulate the budget through the current period.

6. Tolerance Percentage

Specify the percentage by which the detail line amount can exceed the budget before the system places the order on budget hold.

7. Budget Accumulation Level of Detail

Specify whether the system uses the value specified in the Level of Detail processing option to accumulate budget amounts. Values are:

Blank: Use the value specified in the Level of Detail processing option.

1: Accumulate budget amounts starting from the level of detail specified on the requisition order detail line up to the value for the Level of Detail processing option.

8. Exclude Subledger/Type

Specify whether the system excludes the subledger and subledger type when validating the budget information. Values are:

Blank: Include.

1: Exclude. The system calculates the total of budgets for all subledgers for the detail line account to determine whether the line exceeds the budget.

9. Job Cost Account Sequence

Specify the job cost account sequence that the system uses for budgeting. Values are:

Blank: Uses the standard account sequence (for example, cost center, object, and subsidiary).

1: Uses the job cost sequence (for example, job, cost code, and cost type).

1. Enter version for P43E15 Requisition Inquiry program

Specify a version of the Requisition Inquiry program for the system to use. The system accesses the Requisition Inquiry program when encountering problems with processing the requisition. For example, if budget checking is activated and the requisition does not meet the budget requirements, the user can correct the requisition by using the Requisition Inquiry program.

2. Enter version for Requisition Entry business function

Specify a version of the Requisition Entry Business Function application (P43E0001) for the system to use when processing requisitions entered using the Direct Connect Shopping Cart program. The Requisition Entry Business Function application provides the system with default information for requisitions and with additional information for processing requisitions.

Add Requisitions

W43E10A

Daily Processing (G43E11), Requisition Entry

Add requisitions.

Delete Confirmation

W43E10B

Click Delete on the Add Requisitions form.

Confirm that you want to delete the requisition.

Delete Line Confirmation

W43E10D

Click Delete on the Requisition Cart subform.

Confirm that you want to delete a line from the requisition.

Direct Connect Setup Message

W43E23C

Click a supplier on the Add Requisition form.

Confirm that Direct Connect is not set up for the supplier.

Edit Requisition Details

W43E10

Click Edit on the Add Requisition form.

Resolve special request requisitions

Add details, such as account distribution, to a requisition

1. Suppress Canceled Lines

Specify whether the system should suppress canceled lines. Values are:

Blank: Do not suppress.

1: Suppress.

Note. If you create requisition lines and then cancel the lines in the same session of the Requisition Entry program, the system does not create records for them in the Requisition Detail table; therefore, such records do not appear upon re-inquiry.

2. Account Display

Specify how the system displays the Account Number field on the Requisition Entry form. Values are:

Blank: Displays the standard account number, third account number, account ID, or the speed code, depending on the first character that the user enters. You specify in the General Accounting constants the correlation between special characters and account number formats.

1: Displays the job cost sequence. For example, the system displays job, cost code, and cost type, and displays the fields separately.

2: Displays the standard sequence. For example, the system displays business unit, object account, and subsidiary, and displays the fields separately.

3. Cost Protection

Specify whether the system protects the product cost fields. Values are:

1: Disables the product cost fields.

Blank: Enables the product cost fields.

4. Business Unit Display

Specify the description that the system displays for the Business Unit field. Depending on the value that you specify, the system displays applicable field descriptions for other fields. Values are:

Blank: Displays the description, Branch/Plant, and displays field descriptions applicable to Procurement.

1: Displays the description, Job, and displays field descriptions applicable to Subcontracts.

2: Displays the description, Project, and displays field descriptions applicable to Subcontracts.

3: Displays the description, Business Unit, and displays field descriptions applicable to Procurement.

5. Display account fields on Products tab

Use this processing option to specify whether the system displays and enables account fields on the Products tab. Values are:

Blank: Do not display or enable.

1: Display and enable.

1. P43E0001 Version

Specify the version of the P43E0001 that the system uses.

Requested By

The system populates this field with the user ID of the person signed on to the system.

Job , Branch/Plant, Project, and Business Unit

Displays one of these field descriptions depending on the value you specify in the Business Unit Display processing option for the Requisition Entry program. This field represents the business unit for an account number, and the system retrieves the default value for this field

To determine the default value for this field, the system first checks to see if a default location has been set up in the Default Location & Printers program (P400951) for the user ID in the Requested By field. If one is set up, the system uses this value as the default. If one is not set up, the system then checks the Business Unit field on the Address Book master record for the user ID in the Requested By field and uses that value.

Title

Enter a title for the requisition. You can enter up to 30 alphanumeric characters.

Justification

Click this field if you want to enter additional information for the requisition.

Order Date

Enter a date if you want to use a date other than the default, which is the current date.

Requested Date

Enter a date by which you want to receive the item. You must enter a date that falls after the value specified in the Order Date field.

Ship To

Enter the address number of the location to which you want to ship the order. The address book provides default values for customer address, including street, city, state, zip code, and country. The system uses the ship to address specified in the Branch Plant Constants as the default value. If the ship to address in the Branch Plant Constants is blank, the system uses the value specified in the Business Unit Master table (F0006).

Commodity

Enter a commodity or allow the system to populate this field with the value you select from the commodity structure.

Item Number

Enter the item number for the item you are ordering. If you selected an item from the Choose Item or Supplier subform, the system populates this field with the value you selected. If you enter a value in the Commodity field and the commodity has an item associated with it, you can override the item associated with that commodity.

Description

Overrides the description for the item you selected.

Unit Cost

Enter the unit cost of one item, as purchased from the supplier, excluding freight, taxes, discounts, and other factors that might modify the actual unit cost that you record when you receive the item. This amount is always displayed in the domestic currency so that it appears in the same currency as that in the Total Amount field.

Quantity

Enter the quantity for the item that you are ordering. If you are entering a lump sum order, do not enter a quantity.

UoM (Unit of Measure)

Enter a user-defined code (00/UM) that indicates the quantity in which to express an inventory item, for example, CS (case) or BX (box).

Supplier

Enter the supplier number for the product. If you selected a supplier from the Choose Item or Supplier subform, the system populates this field with the value you selected.

G/L Date

Enter a date to identify the financial period to which the transaction is to be posted. The system uses this date when performing budget checking and when creating commitments.

Special Request

Select this option if this item does not have an item or account number associated with it. If you select this option, the system disables all editing for the requisition and alerts the buyer. The system does not submit the requisition, and all lines within the requisition are not processed.

High Priority

Select this option to indicate that the buyer should expedite the requisition. The buyer can search on requisitions with this option selected when reviewing requisitions in the Requisition Inquiry program (P43E15).

Account Number , Job, Cost Code, Cost Type, Business Unit, Object Account, and Subsidiary

Displays one of three formats for the account number depending on the value you specified in the Account Display processing option for the Requisition Entry program.

Enter the account number associated with the product. If you enter an account associated with a commodity, the system populates the Commodity field with the related commodity.

Sub

Enter a code that represents a subset of an object account. Subsidiary accounts include detailed records of the accounting activity for an object account.

Subledger Type

Enter a user defined code (00/ST) that is used with the Subledger field to identify the subledger type and how the system performs subledger editing. Values include:

A: Alphanumeric field, do not edit.

N: Numeric field, right justify and zero fill.

C: Alphanumeric field, right justify and blank fill.

Subledger

Enter a code that identifies a detailed, auxiliary account within a general ledger account. A subledger can be an equipment item number or an address book number. If you enter a subledger, you must also specify the subledger type.

Extended Price

Enter the extended price, which is the number of units multiplied by the unit price.

Supplier

Enter the number of the supplier for the service. If you selected a supplier from the Choose Item or Supplier subform, the system populates this field with the value you selected.

Account Number , Job, Cost Code, Cost Type, Business Unit, Object Account, and Subsidiary

Displays one of three formats for the account number depending on the value you specified in the Account Display processing option for the Requisition Entry program.

Enter the account number associated with the service. If you enter an account associated with a commodity, the system populates the Commodity field with the related commodity.

G/L Date

Enter a date to identify the financial period to which the transaction is to be posted. The system uses this date when performing budget checking and when creating commitments.

Sub

Enter a code that represents a subset of an object account. Subsidiary accounts include detailed records of the accounting activity for an object account.

Subledger Type

Enter auser defined code (00/ST) that is used with the Subledger field to identify the subledger type and how the system performs subledger editing. Values include:

A: Alphanumeric field, do not edit.

N: Numeric field, right justify and zero fill.

C: Alphanumeric field, right justify and blank fill.

Subledger

Enter a code that identifies a detailed, auxiliary account within a general ledger account. A subledger can be an equipment item number or an address book number. If you enter a subledger, you must also specify the subledger type.

Quantity Ordered

Use this field to change the quantity for individual requisition lines.

Tr. UoM (transaction unit of measure)

Use this field to change the unit of measure for individual requisition lines.

Extended Amount

Use this field to change the extended amount for individual requisition lines. Enter the amount, which is the number of units multiplied by the unit price. You can also use this field to enter a lump sum amount. If you enter a lump sum amount, do not enter a quantity. The system always displays the extended amount in the domestic currency so that this amount appears in the same currency as that in the Total Amount field.