4 Managing Grower Contracts

This chapter contains the following topics:

See Also:

4.1 Understanding Valid Start and End Dates

As part of managing your grower contracts, you might revise start and end dates.

This diagram shows valid start and end dates among contract headers, contract blocks, and contract harvest records:

Figure 4-1 Valid start and end dates

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Description of "Figure 4-1 Valid start and end dates"

As illustrated in this diagram, the harvest end date must be greater than the contract block start date. The contract renewable end date must be greater than the harvest start date.

You can attach harvest records with dates after the contract block end date. However, the system does not allow transactions to the contract after the contract block end date. The system also prevents generated weigh tags after the contract block end date.

4.2 Reviewing Contracts

This section provides an overview of the Contract Workbench program and discusses how to review contracts.

4.2.1 Understanding the Contract Workbench Program

A grower contract consists of a header record with block and harvest records. The Contract Workbench program (P43C00) provides a single entry point for all of the forms and programs that are available for managing grower contracts.

For example, from the Contract Workbench program, you can:

  • Review a list of existing contract headers, blocks, or harvests.

  • Use search criteria to limit the list to specific headers, blocks, or harvests.

  • Copy or delete a grower contract.

  • Access a form to add a header, terminate a contract, or renew a contract.

After you add grower contracts, you can update information on the contract, block, and harvest records if the contract status is draft or active. The system updates these tables:

  • Contract Header (F43C01)

  • Contract Block (F43C10)

  • Contract Detail (F43C11)

4.2.2 Form Used to Review Contracts

Form Name Form ID Navigation Usage
Contract Search W43C00A Daily Processing (G40G211), Contract Workbench Review a list of contracts.

4.2.3 Reviewing Contracts

Access the Contract Search form.

Click the Contract Headers tab, the Contract Blocks tab, or the Contract Harvests tab.

Figure 4-2 Contract Search form

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Description of "Figure 4-2 Contract Search form"

4.3 Managing Contract Headers

This section provides an overview of contract header revisions and discusses how to:

  • Revise a contract header.

  • Push contract header revisions to contract blocks and harvests.

  • Copy a contract header and blocks.

  • Delete a contract header.

4.3.1 Understanding Contract Header Revisions

After you add a contract, you can change information on the contract header if the contract status is draft or active.

Because the contract header and the contract block and harvest records have identical attributes or fields, you can change an attribute on the contract header and, optionally, have the system update the same attribute on corresponding block and harvest records. In this way, the system pushes the changes from the contract header to selected block and harvest records. For example, if you change or update the payment schedule on the contract header, you can selectively update block records and harvest records with the same information.

4.3.2 Forms Used to Manage Contract Headers

Form Name Form ID Navigation Usage
Contract Search W43C00A Grower Pricing and Payments Daily Processing (G40G211), Contract Workbench View a list of existing contracts by contract header, block, or harvest.
Edit Contract Header W43C00A On the Contract Search form, select the Contract Headers tab and then select a contract name. Access the Contract Header form.
Contract Header W43C50A On the Edit Contract Header form, select the Update Block and Harvest check box and click Save and Continue. Push contract header revisions to contract blocks and harvests.
Header Additional Information W43C01C On the Edit Contract Header form, click Additional Information. Enter additional contract addresses, dates, properties, and codes.
Copy Contract W43C00CA On the Contract Search form, select the Contract Headers tab and then select a contract record to copy. Click Copy Contract. Copy a contract header and blocks.

4.3.3 Revising a Contract Header

Access the Edit Contract Header form.

Figure 4-3 Edit Contract Header form

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Description of "Figure 4-3 Edit Contract Header form"

Update Contract Harvest and Block

Select this check box to update some or all of the associated blocks and harvests with the information that you revise on the Edit Contract Header form.

If you select this check box, the system displays the Contract Header form, which you use to push revisions from the contract header to corresponding contract blocks and harvests.

See Pushing Contract Header Revisions to Contract Blocks and Harvests.

Contract Status

To change the status of a contract from draft to active, enter a date range in the Start Date and End Date fields, and then change the status in this field.

To change the status of a contract from active to draft, the system validates that no purchase orders are associated with the contract. The system does not validate whether payments exist for the contract.

4.3.3.1 Date and Renew Fields

The status of a contract determines which of the following fields on the Edit Contract Header form are required and whether the system validates the field values.

Start Date and End Date

Draft status: The Start Date and End Date fields are not required. However, if you enter a value in either field, the other field is required. If both fields contain dates, the system validates that the end date is after the start date.

Active status: If you revise the current end date, the new date must be after the current end date. The system validates that the block dates that are associated with the contract are within the date range. If the block dates are outside of the date range, the system issues an error message and you cannot change the end dates.

Renewable End Date, Renew Term, and Renew Period

Draft status: If the renew type is renew or roll, the Renewable End Date, Renew Term, and Renew Period fields are not required. However, if you enter a value in the Renewable End Date field, the system validates that the date is greater than or equal to the contract end date in the End Date field. If you enter a value in the Renew Term field, the Renew Period field is required.

Active status: If the renew type is renew, the Renewable End Date, Renew Term, and Renew Period fields are required. (These fields are not required if the renew type is roll.) If you revise the Renewable End Date field, the system validates that the date is greater than or equal to the contract end date.

Note:

The Renew Term and Renew Period fields are for information only. The system does not validate the contract end date against these fields.

If you change the renewable end date to a date that is before the current date and contract harvests exist, the system deletes the contract harvests.

4.3.4 Pushing Contract Header Revisions to Contract Blocks and Harvests

Access the Contract Header form.

When you first access the Contract Header form, the system displays the payee field values from the contract header. Scroll down to the Push Selection group box of the form.

Figure 4-4 Contract Header form (1 of 2)

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Description of "Figure 4-4 Contract Header form (1 of 2)"

Figure 4-5 Contract Header form (2 of 2)

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Description of "Figure 4-5 Contract Header form (2 of 2) "

4.3.4.1 Push Selection Area

In the Push Selection area of the Contract Header form, the system displays check boxes that correspond to the field values that you can push from the contract header to the contract block and harvest.

To push price type and payment schedule fields to the contract block and harvest:

  1. Select the check boxes that correspond to the information to push to a block or harvest record.

  2. Select the block and harvest records to update.

  3. Click Update Selected.

  4. To review the updated block record, on the Add Contract Header form, scroll down and select the block or harvest record to access the Update Contract Block form.

4.3.5 Copying a Contract Header and Blocks

Access the Copy Contract form.

Figure 4-6 Copy Contract form

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Description of "Figure 4-6 Copy Contract form"

The system sets the status of a copied contract to draft and the renew type to nonrenewable.

You can copy an existing contract header to use as a template for another contract header and minimize redundant data entry. The system copies the following information from the original contract header to the new contract header:

  • Business unit, currency code, and geographic ID.

    You cannot change the business unit, currency code, and geographic ID of a copied contract, so ensure that the contract that you are copying from has the correct values.

  • Contract type, ownership, delivery form, price type, contract manager and buyer, and commodity code.

    You can change this information:

  • Clauses.

  • Payment schedule.

  • Action dates.

  • Additional information.

  • Block records that are associated with the contract header.

The system does not copy the contracting entity, contract start and end dates, amendments, or harvest records that are associated with the blocks.

4.3.5.1 Copy To Fields

The fields listed in the following table are required:

Contract Code

Enter a code that uniquely identifies the new contract.

Contract Name

Enter the name of the contract.

Contracting Entity

Enter the supplier number of the contracting entity.

4.3.6 Deleting a Contract Header

Access the Contract Search form.

You can delete a contract header only if the system has not applied purchase orders or payments to the contract header, block, and harvest records. If one or more records do not meet this criteria, the system does not delete the contract header.

When you delete a contract header in the F43C01 table, the system deletes the entire contract. This includes the contract block records in the F43C10 table and the contract harvest records in the F43C11 table, and these records:

  • Contract action dates from the F43C05 table.

  • Contract clauses from the F43C60 table.

  • Contract payees from the F43C20 table.

  • Payment schedules from the F43C25 table.

  • Assessments and donations from the F43C40 table.

The system disassociates the contract ID from the corresponding grower harvest record in the Grower Harvest table (F40G03). This causes the link between the contract harvest record and grower harvest record to be broken. The system does not delete the grower block and harvest records that are associated with the contract block and harvest records.

When you delete a contract header, you can optionally have the system set the status of the associated grower harvest to terminate in the F40G03 table.

To delete a contract header:

  1. Select the contract header record, and click Delete Contract.

  2. In the Delete Confirmation window, click Yes to proceed.

  3. In the Message window, click Yes or No to specify whether to set the status of the associated grower harvest to terminate.

    If you click Yes, the system terminates the record in the Grower Harvest table (F40G03).

Note:

Alternatively, you can delete a single block or harvest record that is associated with a contract header, instead of deleting the entire contract.

4.4 Adding Text to Amendments

This section provides an overview of contract amendments and discusses how to add text to an amendment.

4.4.1 Understanding Contract Amendments

If you set the Display Amendments on Update processing option for the Contract Workbench program (P43C00), every time that a contract header, block, or harvest is revised, the system logs the user ID and date on which the revision was made. You can review this log on the Amendments form, which is a media object. You can also use the Amendments form to add text to describe revisions. For example, you might add text to describe why you changed the contract and who approved the change or to explain why you issued a manual payment outside of the general contract terms.

You can access the Amendments form in either of these ways:

  • Click the link for Add Amendments (or Edit Amendments) from the contract header, block, or harvest record.

  • Set a processing option so that the system automatically displays the form when the system saves a contract header, block, or harvest record.

4.4.2 Forms Used to Add Text to Amendments

Form Name Form ID Navigation Usage
Contract Search W43C00A Grower Pricing and Payments Daily Processing (G40G211), Contract Workbench View a list of existing contracts by contract header, block, or harvest.
Edit Contract Header W43C00A On the Contract Search form, select the Contract Headers tab and then select a contract name. Add text to an amendment.
Update Contract Block W43C10A On the Contract Search form, select the Contract Blocks tab. Enter search criteria and click Find. Select a block.

On the Edit Contract Header form, scroll down and select a block.

Revise a contract block.
Edit Contract Harvest W43C11A On the Contract Search form, select the Contract Harvests tab and then select a harvest record. Add text to an amendment.

4.4.3 Adding Text to an Amendment

Access the Edit Contract Header form, Update Contract Block form, or Edit Contract Harvest form. Click Add Amendments or, if applicable, Edit Amendments.

Figure 4-7 Amendments form

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Description of "Figure 4-7 Amendments form"

4.5 Managing Contract Blocks

This section provides an overview of contract block revisions and discusses how to:

  • Revise a contract block.

  • Push contract block revisions to contract harvests.

  • Copy values from one contract block to another.

  • Delete a contract block record

4.5.1 Understanding Contract Block Revisions

You revise and update existing information throughout the life cycle of most grower contracts. After you add a contract, you can revise information on the contract block record if the contract status is draft or active.

Because the contract block and harvest records have identical attributes or fields, you can change an attribute on the block record and, optionally, have the system update the same attribute on corresponding harvest records with a current or future status. In this way, the system pushes the changes from the contract header to selected harvest records. For example, if you change or update the minimum and maximum quantities on the contract block, you can selectively update harvest records with the same information. The system updates both the F43C10 and F43C11 tables.

Note:

You cannot change the grower block that is associated with the contract block. To assign a different grower block to a contract, you must delete the contract and add a new one.

4.5.2 Forms Used to Manage Contract Blocks

Form Name Form ID Navigation Usage
Contract Search W43C00A Daily Processing (G40G211), Contract Workbench

Select the Contract Blocks tab.

Review a list of contract blocks.
Update Contract Block W43C10A On the Contract Search form, select the Contract Blocks tab. Enter search criteria and click Find. Select a block.

On the Edit Contract Header form, scroll down and select a block.

Revise a contract block.
Push From Contract Block W43C80A On the Update Contract Block form, revise fields as necessary. Select the Update Contract Harvest check box, and click Save and Continue. Push contract revisions to contract harvests.
Select Contract Block W43C10SSC On the Update Contract Block form, click Copy Contract Block. Select the contract block record in which to copy values.
Edit Contract Header W43C00A On the Contract Search form, select the Contract Headers tab and then select a contract name. Delete a contract block.

4.5.3 Revising a Contract Block

Access the Update Contract Block form.

Figure 4-8 Update Contract Block form (1 of 3)

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Description of "Figure 4-8 Update Contract Block form (1 of 3)"

Figure 4-9 Update Contract Block form (2 of 3)

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Description of "Figure 4-9 Update Contract Block form (2 of 3) "

Figure 4-10 Update Contract Block form (3 of 3)

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Description of "Figure 4-10 Update Contract Block form (3 of 3)"

You can revise fields on a contract block with a status of draft or active only.

Start Date and End Date

You can change the start and end dates on the block record only if the dates that you enter remain within the contract header date range.

If you change the end date to a date before the current date, the system issues an error message. The end date must be later than the current end date.

If you change the end date to a date later than the current date, the system validates that the date is within the contract header date range.

Ensure that you generate new harvest records, if necessary. Click the Generate/Attach Harvest button on the Update Contract Block form.

See Generating New Grower Harvests for a Contract Block.

4.5.4 Pushing Contract Block Revisions to Contract Harvests

Access the Push From Contract Block form.

When you first access the Push From Contract Block form, the system displays the field values from the contract block. Scroll down to the Push Selection area of the form.

Figure 4-11 Push From Contract Block form (1 of 2)

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Description of "Figure 4-11 Push From Contract Block form (1 of 2)"

Figure 4-12 Push From Contract Block form (2 of 2)

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Description of "Figure 4-12 Push From Contract Block form (2 of 2) "

4.5.4.1 Push Selection Area

In the Push Selection area of the Push From Contract Block form, the system displays check boxes that correspond to the field values that you can push to a harvest record.

To select the values to push from the contract block to the contract harvest:

  1. Select the check boxes that correspond to the information to push to a harvest record.

  2. Select the current or future harvest records to update.

  3. Click Update Selected.

  4. To review the updated harvest record, on the Update Contract Block form, scroll down and select the harvest record to access the Edit Contract Harvest form.

Note:

The system pushes the start and end dates from a contract block to a new harvest record; however, it does not push dates if the harvest record exists.

You cannot push clauses from the contract block to the harvest record.

4.5.5 Copying Values from One Contract Block to Another

Access the Update Contract Block form. Click Copy Contract Block.

You can copy values from an existing contract block to another block and minimize redundant data entry. When you copy a block, the system copies most of the values from the original contract block, except for the block code, business unit, harvest records, and amendments, to the block that you have selected and overrides any values that exist on the selected block. A block record must exist in the Contract Block table (F43C10) before you can use it to copy values.

Because contract blocks can look very similar, you should consider setting up model contract blocks to use as templates so that you can quickly copy the values from the model to another block and then update that block with specific information.

4.5.6 Deleting a Contract Block Record

Access the Edit Contract Header form. Select the block record to delete from the contract header and click Remove.

You can delete a contract block only if no purchase orders or payments have been applied to the contract harvest records. When you delete a contract block, the system deletes the block in the F43C10 table and all harvest records associated with the block in the F43C11 table, and payment schedules in the F43C25 table.

To delete an entire contract including the contract block and harvest records, you must delete the contract header.

See Deleting a Contract Header.

4.6 Managing Contract Harvests

This section provides an overview of contract harvest revisions and discusses how to:

  • Revise a contract harvest record.

  • Delete a contract harvest record.

4.6.1 Understanding Contract Harvest Revisions

The agribusiness is unique in that it has one or multiple harvests per year. For long-range planning, you typically have multiple contract harvest records that represent future years. Over time, you may have to revise these records. For example, you might revise contract harvest records if you extend the date range of a contract block and, subsequently must add or generate harvest records.

After you add a contract, you can revise information on the contract harvest if the contract status is draft or active.

Note:

You cannot copy an existing contract harvest record.

4.6.2 Forms Used to Manage Contract Harvests

Form Name Form ID Navigation Usage
Contract Search W43C00A Daily Processing (G40G211), Contract Workbench Review a list of contract harvests.
Edit Contract Harvest W43C11A On the Contract Search form, select the Contract Harvest tab and select a harvest record. Revise a contract harvest record.
Update Contract Block W43C10A On the Contract Search form, select the Contract Blocks tab and select a contract block record. Delete a harvest record.

4.6.3 Revising a Contract Harvest Record

Access the Edit Contract Harvest form.

Figure 4-13 Edit Contract Harvest form (1 of 2)

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Description of "Figure 4-13 Edit Contract Harvest form (1 of 2)"

Figure 4-14 Edit Contract Harvest form (2 of 2)

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Description of "Figure 4-14 Edit Contract Harvest form (2 of 2)"

4.6.3.1 General Info

Select this tab.

Start Date and End Date

The Start Date and End Date fields appear on the Edit Contract Harvest form only if a processing option is set to display them.

After you create a harvest record, you cannot change the harvest start and end dates. The harvest start and end dates are associated with the harvest dates which are set up in the JD Edwards EnterpriseOne Grower Management system.

Reprice PO/Receipts

Click this button to run the Reprice Procurement/Receipts program (R45620) if you change the price on a contract. This program processes the price changes on purchase orders and receipts.

See "Repricing Purchase Orders and Receipts" in the JD Edwards EnterpriseOne Applications Advanced Pricing Implementation Guide.

(Release 9.1 Update) If the version of the Reprice Procurement/Receipts program has the Recost Blend Lots processing option set to do so, the system also runs the Recost Blend Lot program (R31B30) after it reprices receipts.

See "Applying Harvest Cost-Component Changes to Blend Lots" in the JD Edwards EnterpriseOne Applications Blend Management Implementation Guide.

4.6.3.2 Pricing

Select this tab.

Set as Base Price

Select an adjustment record, and click the Set as Base Price button to select the price that is associated with the record as the new base price.

The system places a check mark in the New Base Price check box for the adjustment record.

4.6.4 Deleting a Contract Harvest Record

Access the Update Contract Block form.

On the Update Contract Block form, scroll down to the Contract Harvests area of the form. Select the harvest record and click Remove.

You can delete a contract harvest record only if no purchase orders or payments have been applied to the record. To delete an entire contract including the block and harvest records, you must delete the contract header.

See Deleting a Contract Header.

4.7 Performing Mass Updates for Grower Contracts

This section provides an overview of mass updates for grower contracts and discusses how to:

  • Set up a mass update profile for contract headers.

  • Set processing options for Contract Header Mass Update (R43C010).

  • Perform a mass update for contract headers.

  • Set up a mass update profile for contract blocks.

  • Set processing options for Contract Block Mass Update (R43C100).

  • Perform a mass update for contract blocks.

  • Set up a mass update profile for contract harvests.

  • Set processing options for Contract Harvest Mass Update (R43C110).

  • Perform a mass update for contract harvests.

4.7.1 Understanding Mass Updates for Grower Contracts

To streamline the maintenance of grower contracts, you can perform mass updates. Mass updates enable you to update several contracts at the same time. You can perform mass updates at these three levels:

  • Contract header

  • Contract block

  • Contract harvest

To customize mass updates, you can set up different mass update profiles. In the mass update profile, you specify which fields should be updated and which replacement value you want the system to use. For example, you can set up a mass update profile for price information on the contract block. You can set up different mass update profiles at the contract header, block, and harvest level.

You can set up mass update profiles to push changes down to the lower levels. For example, you can specify that the system updates price type on the contract header field at the block and harvest level as well. By the same token, you can specify whether the system pushes updated values on the contract block down to the harvest level. The system stores the mass update profiles in these tables:

  • Contract Header Profile table (F43C010)

  • Contract Block Profile table (F43C100)

  • Contract Harvest Profile table (F43C110)

After you have set up a mass update profile for contract headers, blocks, or harvest, you run the corresponding mass update batch program to update the contract header, block, or harvest tables with the updated values in the selected fields.

4.7.2 Prerequisite

Set up grower contract header, block, and harvest information.

See Creating Grower Contracts.

4.7.3 Forms Used to Set Up Contract Mass Update Profiles

Form Name Form ID Navigation Usage
Add/Edit Contract Header Update Profile W43C010B Periodic Contract Processing (G40G222), Contract Header Update Profile Set up a mass update profile for contract headers.
Update from Header W43C010 Select the Update Contract Block and Harvest check box on the Add/Edit Contract Header Update Profile form, enter the update information, and click Save and Close. Select the levels to which you want to push down the price type from the contract header.
Add/Edit Contract Block Update Profile W43C100B Periodic Contract Processing (G40G222), Contract Block Update Profile Set up a mass update profile for contract blocks.
Update Harvest W43C100C Select the Update Contract Harvest check box on the Add/Edit Contract Block Update Profile form, enter the update information, and click Save and Close. Select the harvest fields to update from the block.
Add/Edit Contract Harvest Update Profile W43C110B Periodic Contract Processing (G40G222), Contract Harvest Update Profile Set up a mass update profile for contract harvests.

4.7.4 Setting Up a Mass Update Profile for Contract Headers

Access the Add/Edit Contract Header Update Profile form.

Figure 4-15 Add/Edit Contract Header Update Profile form

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Description of "Figure 4-15 Add/Edit Contract Header Update Profile form"

Contract Header Profile Description

Enter a name for the mass update profile for contract headers that you are setting up. The system automatically generates a profile ID.

Update Contract Block and Harvest

Select to push contract header updates to contract block and harvest fields.

If you select this option, enter update information, and click Save and Close, the system opens the Update from Header form where you can select whether to push changes to both contract block and contract harvest or only to the contract harvest.

This option is available only if you want to push price type updates to contract blocks and harvests. For any other update fields, this option is disabled.

4.7.4.1 General

Select the General tab.

Select the check box for each of the fields to update and enter the update value where applicable:

  • Contract Status

  • Contract Type

  • Contract Ownership

  • Delivery Form

  • Price Type

  • Contracting Entity

  • Contract Manager

  • Contract Buyer

  • Commodity Code

  • Renew Type

  • Renew Term

  • Renew Period

  • Start Date

  • End Date

  • Renewable End Date

  • Review Date

Note:

You cannot use the mass update to update business unit, payment schedules, and action dates for the contract header.

4.7.4.2 Additional Info

Select the Additional Info tab.

Select the check box for each of the fields to update and enter the update value where applicable.

You can update twelve address book numbers that are associated with the contract, six contract properties, fifteen contract codes, and six contract dates.

4.7.4.3 Clauses

Select the Clauses tab.

Contract Clause

Enter the name of the contract clause to update for the contract.

Action

For each contract clause that you specify in the Contract Clause field, specify whether to add the clause to the contract or whether to delete the clause from the contract.

4.7.5 Setting Processing Options for Contract Header Mass Update (R43C010)

These processing options control default processing for the Contract Header Mass Update program.

4.7.5.1 Process

These processing options control how the system process mass update for contract headers.

1. Contract Header Profile ID

Specify the mass update profile that the Contract Header Mass Update program uses to determine which fields to update.

2. Terminate Associated Grower Harvests

Specify whether the system terminates a grower harvest that is associated with a contract harvest. Use this processing option for either of the following scenarios:

  • You update the status of the contract header to Closed and want to terminate associated grower harvests.

  • You move the end date for a contract header or block for which contract harvest have been created and associated with grower harvests. If you shorten an existing contract, the system deletes all contract harvests outside the contract date range. You should delete the grower harvests associated with deleted contracts.

Values are:

Blank: Do not terminate associated grower harvests.

1: Terminate associated grower harvests.

4.7.5.2 Versions

This processing option controls the version that the system uses when calling other programs.

1. Search For Contracts (P43C00)

Specify the version that the system uses to call the Search for Contracts program. If you leave this processing option blank, the system uses the default version.

4.7.6 Performing a Mass Update for Contract Headers

Select Periodic Contract Processing (G40G222), Contract Header Mass Update.

4.7.7 Setting Up a Mass Update Profile for Contract Blocks

Access the Add/Edit Contract Block Update Profile form.

Figure 4-16 Add/Edit Contract Block Update Profile form

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Description of "Figure 4-16 Add/Edit Contract Block Update Profile form"

Contract Block Profile Description

Enter a name for the mass update profile for contract blocks that you are setting up. The system automatically generates a profile ID.

Update Contract Harvest

Select to push contract block updates to contract harvest. If you select this option, enter updated values, and click Save and Close, the system opens the Update Harvest form. On this form, you can select which updates you want to push to the associated contract harvests. The updates you can push from the block to associated harvests include:

  • Commodity.

  • Delivery form.

  • Contracted quantity.

  • Minimum and maximum quantity.

  • Transaction and pricing unit of measure.

  • Pricing adjustment.

  • Price type.

  • Minimum, maximum, and override price.

  • Price level and price group.

  • Memo price and memo price level.

  • Pricing comment.

  • Grower Pool.

  • Equity Type.

  • Equity Percent.

  • POP Payment Terms.

  • POP Pricing Schedule.

Note:

If receipts exist for the harvest, the system does not update pay on proceeds information.

4.7.7.1 General

Select the General tab.

Select the check box for each of the fields to update and enter the update value where applicable:

  • Commodity Code

  • Delivery Form

  • Renew Type

  • Renew Term

  • Renew Period

  • Start Date

  • End Date

  • Renewable End Date

  • Contract Price Group

  • Price Schedule

  • Price Override

  • Price Level

  • Minimum Price

  • Maximum Price

  • Memo Price

  • Memo Price Level

  • Purchasing UOM (purchasing unit of measure)

  • Price Type

  • Override Comment

  • Grower Pool

  • Equity Type

  • Equity Percent

  • POP Payment Terms

  • POP Pricing Schedule

  • Disallow Over Receipt

  • Contract Quantity

  • Transaction UOM (transaction unit of measure)

  • Minimum Quantity

  • Maximum Quantity

Note:

You cannot use the mass update to update business unit, assessments and donation, and payment schedules for the contract block.

4.7.7.2 Additional Info

Select the Additional Info tab.

Select the check box for each of the fields to update and enter the update value where applicable.

You can update twelve address book numbers that are associated with the contract, six contract properties, fifteen contract codes, and six contract dates.

4.7.7.3 Clauses

Select the Clauses tab.

Contract Clause

Enter the name of the contract clause to update for the contract block.

Action

For each contract clause that you specify in the Contract Clause field, specify whether to add the clause to the contract block or whether to delete the clause from the contract block.

4.7.8 Setting Processing Options for Contract Block Mass Update (R43C100)

These processing options control default processing for the Contract Block Mass Update program.

4.7.8.1 Process

These processing options control how the system process mass update for contract blocks.

1. Contract Block Profile ID

Specify the mass update profile that the Contract Block Mass Update program uses to determine which fields to update.

2. Delete Associated Contract Harvests

Specify whether you want the system to delete contract harvests that are associated with the contract block when you change the renewable end date of the contract block to an earlier date. If you enter 1, the system deletes all associated contract harvests that fall outside the revised time frame. If you try to change the renewable end date to an earlier date and leave this processing option blank, the mass update does not update the renewable end date. Values are:

Blank: Do not delete associated contract harvests.

1: Delete associated contract harvests.

4.7.8.2 Versions

This processing option controls the version that the system uses when calling other programs.

1. Search For Contracts (P43C00)

Specify the version that the system uses to call the Search for Contracts program. If you leave this processing option blank, the system uses the default version.

4.7.9 Performing a Mass Update for Contract Blocks

Select Periodic Contract Processing (G40G222), Contract Block Mass Update.

4.7.10 Setting Up a Mass Update Profile for Contract Harvests

Access the Add/Edit Contract Harvest Update Profile form.

Figure 4-17 Add/Edit Contract Harvest Update Profile form

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Description of "Figure 4-17 Add/Edit Contract Harvest Update Profile form"

Contract Harvest Profile Description

Enter a name for the mass update profile for contract harvests that you are setting up. The system automatically generates a profile ID.

4.7.10.1 General

Select the General tab.

Select the check box for each of the contract harvest fields to update and enter the update value where applicable:

  • Commodity Code

  • Delivery Form

  • Contract Price Group

  • Price Schedule

  • Price Override

  • Price Level

  • Minimum Price

  • Maximum Price

  • Memo Price

  • Memo Price Level

  • Purchasing UOM (purchasing unit of measure)

  • Price Type

  • Override Comment

  • Contract Quantity

  • Transaction UOM (transaction unit of measure)

  • Minimum Quantity

  • Maximum Quantity

  • Disallow Over Receipt

  • Price Approved

  • Grower Pool

  • Equity Type

  • Equity Percent

  • POP Payment Terms

  • POP Pricing Schedule

Note:

You cannot use the mass update to update business unit, assessments and donation, and payment schedules for the contract harvest. Also, the system does not update pay on proceeds values to the harvest if receipts exist for the harvest.

4.7.10.2 Additional Info

Select the Additional Info tab.

Select the check box for each of the fields to update and enter the update value where applicable.

You can update twelve address book numbers that are associated with the contract, six contract properties, fifteen contract codes, and six contract dates.

4.7.10.3 Clauses

Select the Clauses tab.

Contract Clause

Enter the name of the contract clause to update for the contract block.

Action

For each contract clause that you specify in the Contract Clause field, specify whether to add the clause to the contract block or whether to delete the clause from the contract block.

4.7.11 Setting Processing Options for Contract Harvest Mass Update (R43C110)

These processing options control default processing for the Contract Harvest Mass Update program.

4.7.11.1 Process

These processing options control how the system process mass update for contract blocks.

1. Contract Harvest Profile ID

Specify the mass update profile that the Contract Harvest Mass Update program uses to determine which fields to update.

4.7.12 Performing a Mass Update for Contract Harvests

Select Periodic Contract Processing (G40G222), Contract Harvest Mass Update.

4.8 Renewing Contracts

This section provides an overview of contract renewal and discusses how to renew a contract.

4.8.1 Understanding Contract Renewal

To renew or extend a contract, you change the end date on the contract. The contract can have one of these renew types:

Renew Type Allowed Actions
Renew You can change the contract end date in the End Date field to a date that is greater than the existing date. The date that you enter must be less than or equal to the renewable end date.
Roll You can change the contract end date in the End Date field to a date that is greater than the existing date if no renewable end date exists. If a renewable end date exists, the contract end date must be less than or equal to the renewable end date.
Nonrenewable You can change the contract end date in the End Date field to any date that is greater than the existing date.

4.8.2 Forms Used to Renew Contracts

Form Name Form ID Navigation Usage
Contract Search W43C00A Daily Processing (G40G211), Contract Workbench

Select the Contract Harvest tab and select a harvest record.

Review a list of contracts.
Edit Contract Header W43C00A On the Contract Search form, select the Contract Headers tab and then select a contract. Renew a contract.

4.8.3 Renewing a Contract

Access the Edit Contract Header form. Scroll down to the Dates area of the form.

Figure 4-18 Edit Contract Header form

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Description of "Figure 4-18 Edit Contract Header form"

4.9 Terminating Contracts

This section provides an overview of contract termination and discusses how to terminate a contract.

4.9.1 Understanding Contract Termination

To terminate a contract, you terminate the contract header in the F43C01 table. The system disassociates the contract ID from the corresponding grower harvest record in the Grower Harvest table (F40G03). When you terminate a contract, you can optionally have the system set the status of the associated grower harvest to terminate.

The following rules apply to contract termination:

  • You can terminate a contract if purchase orders that are applied to the contract are fully paid.

    If fully paid, the associated harvest record is no longer open and you can terminate the contract.

  • You cannot terminate a contract if purchase orders that are applied to the contract are partially paid.

    If partially paid, the associated harvest record is open and shows purchase order or payment activity. You cannot terminate the contract.

You can continue to view contracts that have been terminated. You can also copy the values from a terminated contract to another contract. You cannot, however, revise a terminated contract.

4.9.2 Forms Used to Terminate a Contract

Form Name Form ID Navigation Usage
Contract Search W43C00A Daily Processing (G40G211), Contract Workbench Review a list of contracts.
Edit Contract Header W43C00A On the Contract Search form, select the Contract Headers tab and then select a contract. Terminate a contract.

4.9.3 Terminating a Contract

Access the Edit Contract Header form.

Figure 4-19 Edit Contract Header form

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Description of "Figure 4-19 Edit Contract Header form"

Contract Status

Select the status for terminated.

4.10 Deleting Contracts

This section provides an overview of contract deletion and discusses how to delete a contract.

4.10.1 Understanding Contract Deletion

You can delete a contract header only if the system has not applied purchase orders or payments to the contract header, block, and harvest records. If one or more records do not meet this criteria, the system does not delete the contract header.

When you delete a contract header in the Contract Header table (F43C01), the system deletes the entire contract. This includes the records in the Contract Block table (F43C10) and the records in the Contract Harvest table (F43C11), and records in these tables:

  • Contract Action Dates (F43C05).

  • Contract Clauses (F43C60).

  • Contract Payees (F43C20).

  • Payee Date Schedule (F43C25).

  • Contract Assessments Donations (F43C40).

The system disassociates the contract ID from the corresponding grower harvest record in the Grower Harvest table (F40G03). This causes the link between the contract harvest record and grower harvest record to be broken. The system does not delete the grower block and harvest records that are associated with the contract block and harvest records.

When you delete a contract header, you can optionally have the system set the status of the associated grower harvest to terminate in the F40G03 table.

Note:

Alternatively, you can delete a single block or harvest record that is associated with a contract header, instead of deleting the entire contract.

4.10.2 Form Used to Delete a Contract

Form Name Form ID Navigation Usage
Contract Search W43C00A Daily Processing (G40G211), Contract Workbench Delete a contract.

4.10.3 Deleting a Contract

Access the Contract Search form.

To delete a contract:

  1. Select the contract header record, and click Delete Contract.

  2. In the Delete Confirmation window, click Yes to proceed.

  3. In the Message window, click Yes or No to specify whether to set the status of the associated grower harvest to terminate.

    If you click Yes, the system terminates the record in the Grower Harvest table (F40G03).