25 G/L Batch Approvals Mobile Applications

This chapter discusses these topics:


Important Note:

Before using the mobile applications, Oracle strongly recommends that users have a complete understanding of how to use the associated processes and applications in the JD Edwards EnterpriseOne base software.

For additional information about the processes and applications associated with the mobile applications discussed in this chapter, see:

  • "Working with Batches" in the JD Edwards EnterpriseOne Applications Financial Management Fundamentals Implementation Guide

25.1 G/L Batch Approvals Mobile Applications Overview

You use the G/L Batch Approvals mobile applications to review and approve batches of journal entries on a mobile device.

The G/L Batch Approvals mobile applications give you the ability to:

  • Review all journal entry batches that are in pending status.

  • Review documents in a batch.

  • Review line-level information for a document.

  • Approve a journal entry batch.

  • Review text attachments and photos associated with each journal entry line.

This table lists the applications that are available to review and approve journal entry batches:

Type of Application Additional Information
Base EnterpriseOne application Use the Work With Batches application (P0011) in the JD Edwards EnterpriseOne system to review and approve journal entry batches.
Tablet application G/L Batch Approvals (M09011)

To download the application to your tablet, search on the following text in the application store:

  • JD Edwards G/L Batch Approvals
Smartphone application G/L Batch Approvals (M09012)

To download the application to your smartphone, search on the following text in the application store:

  • JD Edwards G/L Batch Approvals

Before using the G/L Batch Approvals tablet or smartphone application, you must perform the following setup tasks:

  • Activate batch security, and set up secured users and approvers.

  • Set up the processing options for the mobile applications.

  • Verify the processing options for the base EnterpriseOne application.

25.1.1 Differences and Limitations: G/L Batch Approvals

Mobile applications are intended to be a simplified version of the applications that are available in the base software. In most cases, these applications provide a subset of the functionality available in the base software.

Batches Available for Review

The G/L Batch Approvals mobile applications are set up to process and display only those journal entry batches that are in pending status. However, in the base EnterpriseOne application, you can review batches that are at any status.

Revising Batch Information and Batch Status

Using the G/L Batch Approvals mobile applications, you can review batches of journal entries, and transaction details of the journal entries. You cannot revise existing transaction information or add transactions to a batch. However, in the base EnterpriseOne system, you can review and revise transaction details for a journal entry batch and also add transactions to a batch.

The G/L Batch Approvals mobile applications do not provide the option of reverting the status of a batch from approved to pending. However, in the base EnterpriseOne application, you can revert the status of a batch from approved to pending if a batch needs further analysis.

Text and Image Attachment Functionality

Using the G/L Batch Approvals mobile applications, you can review text and image attachments associated with journal entry lines. You cannot revise existing attachments or add new attachments. However, in the base EnterpriseOne system, you can review and revise existing attachments, and also add new attachments.

25.2 Setting Up the G/L Batch Approvals Mobile Applications

Before you use the G/L Batch Approvals mobile applications (M09011 and M09012), you must complete the following setups:

  • Activate batch security, and set up secured users and approved users.

    Secured users can only review batch information and are restricted from approving batches. Approved users can review and approve batches for secured users.

    See "Setting Up Approved and Secured Users" in the JD Edwards EnterpriseOne Applications Financial Management Fundamentals Implementation Guide

  • Set up the processing options for the GL Batch Approval mobile applications (M09011 and M09012) in the JD Edwards EnterpriseOne system.

  • Verify that the version of the Work With Batches program (P0011) that you specify in the processing options of the tablet and smartphone applications is set up with the appropriate value in the Batch Type processing options. The Work With Batches program must include the G/L batch type for these mobile applications to function properly.

    See "Setting Processing Options for Batches (P0011)" in the JD Edwards EnterpriseOne Applications Financial Management Fundamentals Implementation Guide

25.2.1 Setting Processing Options for the G/L Batch Approvals Tablet Application (M09011)

You use processing options to specify default processing information for a program.

25.2.1.1 Versions

1. Work With Batches (P0011) Version

Use this processing option to specify which version of the Work With Batches program (P0011) the system uses to display and process journal entry batches. The version that you specify here must have the G/L batch type in the Batch Type processing option. If you leave this processing option blank, the system uses ZJDE0001.

2. General Journal Review (P0911B) Version

Use this processing option to specify which version of the General Journal Review program (P0911B) the system uses to display journal entries in a batch. If you leave this processing option blank, the system uses ZJDE0001.

3. Journal Entry (P0911) Version

Use this processing option to specify which version of the Journal Entry program (P0911) the system uses to display transaction details associated with a journal entry document. If you leave this processing option blank, the system uses ZJDE0001.

25.2.2 Setting Processing Options for the G/L Batch Approvals Smartphone Application (M09012)

You use processing options to specify default processing information for a program.

25.2.2.1 Versions

1. Work With Batches (P0011) Version

Use this processing option to specify which version of the Work With Batches program (P0011) the system uses to display and process journal entry batches. The version that you specify here must have the G/L batch type in the Batch Type processing option. If you leave this processing option blank, the system uses ZJDE0001.

2. General Journal Review (P0911B) Version

Use this processing option to specify which version of the General Journal Review program (P0911B) the system uses to display journal entries in a batch. If you leave this processing option blank, the system uses ZJDE0001.

3. Journal Entry (P0911) Version

Use this processing option to specify which version of the Journal Entry program (P0911) the system uses to display transaction details associated with a journal entry document. If you leave this processing option blank, the system uses ZJDE0001.

25.3 Using the G/L Batch Approvals Mobile Tablet Application

The G/L Batch Approvals tablet application enables you to review journal entries that are pending approval, and approve them from your mobile device.

Before you can use the application, you must download and install the application from the application store on your device.

To open the application, tap the G/L Appr icon and log in.

25.3.1 Reviewing Journal Entry Batches Using a Mobile Tablet

To review batches of journal entries using a mobile tablet:

  1. Open the application by tapping the G/L Appr icon on your device, and then log in.

    See Chapter 3, "Logging Into Mobile Enterprise Applications"

  2. From the G/L Batch Approval home screen, you can view the list of batches that are currently awaiting approval.

    Figure 25-1 G/L Batch Approval Home Screen: Tablet

    Description of Figure 25-1 follows
    Description of ''Figure 25-1 G/L Batch Approval Home Screen: Tablet''

    The batches categorized by users are graphically displayed in the G/L Batches to Approve by User section. Each colored portion of the graph depicts the percentage of the batches that are yet to be approved for each user.

  3. To refine the batches that appear on your screen, tap the filter icon at the top of the left pane.

    You can use these fields to filter the batches:

    • Batch Date

    • User

    • Batch Number

    • Batch Type

      By default, the system populates this filter field with the batch type specified in the Batch Type processing option of the version of the Work With Batches program (P0011) that you use for the mobile application.

  4. In the Filters pane, to continue the search using the specified filter values, tap the Apply button. When you tap the Apply button, the system:

    • Takes you to the list of batches that are displayed based on your filter values.

    • Saves the filter values that you entered. The system displays the saved filter values the next time you open the filter screen.

    To discontinue the use of filter values in your search, tap the Cancel button. When you tap the Cancel button, the system:

    • Takes you to the list of batches associated with the last saved filter values, if applicable.

    • Ignores the filter values that you entered, and restores the last saved filter values to the filter fields.

    To delete all filter values you specified and to enter new filter values, tap the Clear button.

  5. To review a batch, tap the batch from the list of batches.

    Figure 25-2 General Journal Review Screen: Tablet

    Description of Figure 25-2 follows
    Description of ''Figure 25-2 General Journal Review Screen: Tablet''

  6. The system takes you to the General Journal Review screen that has a list of documents associated with the batch. In the right pane, the system displays header information and the line-level details of the first document in the list.

  7. To refine the documents that appear on your screen, tap the filter icon at the top of the left pane.

    You can use these fields to filter the documents:

    • Document Type

    • Document Number

    • Document Company

    • G/L Date

    • Explanation

  8. In the Filters pane, to continue the search using the specified filter values, tap the Apply button. When you tap the Apply button, the system displays documents based on your filter values.

    To discontinue the use of filter values, and to close the filter screen, tap the Cancel button.

    To delete all filter values you specified, and to enter new filter values, tap the Clear button.

  9. To review line-level information of a different document, tap the document. The selected document is highlighted in the document list. On the right pane, you can:

    • Review the document header information, such as ledger type, ledger currency, base currency, and exchange rate.

    • Review line-specific information, such as the account number and description, subledger information, the journal entry line number, remark, posted code, address number, whether the entry is a reverse or void, and the amount.

    • To review text attachments associated with a journal entry line, tap the top icon on the left of the line. The system retrieves the text attachment from the base EnterpriseOne system and displays the texts in a different screen. To view photos attached to a journal entry line, tap the icon below the text attachment icon. The system displays the photos screen with a list of photos in the left pane, and the first photo in the list on the right pane.

      When there are no image and text attachments associated with the journal entry line, the icons are disabled.

  10. To log out of the application, tap the Menu button at the bottom left of the screen, and then tap Logout.

25.3.2 Approving Journal Entry Batches Using a Mobile Tablet

Complete the following actions to approve journal entry batches:

  1. Open the application by tapping the G/L Appr icon on your device, and then log in.

    See Chapter 3, "Logging Into Mobile Enterprise Applications"

  2. From the G/L Batch Approval home screen, you can view the list of batches that are currently awaiting approval.

  3. Tap the batch that you want to approve. The system takes you to the General Journal Review screen.

  4. To approve the batch, tap the Approve button.

  5. On the Confirm Approval screen, tap the Approve button to approve the batch. Note that you can also click Cancel if you do not want to proceed.

    If you are not an approver, the system displays an error message when you select the Approve button.

    After approving a batch, the system returns you to the home screen. Notice that the batch you approved is no longer displayed.

  6. To log out of the application, tap the Menu button at the bottom left of the screen, and then tap Logout.

25.4 Using the G/L Batch Approvals Mobile Smartphone Application

The G/L Batch Approvals smartphone application enables you to review journal entries that are pending approval, and approve them from your mobile device.

Before you can use the application, you must download and install the application from the application store on your device.

To open the application, tap the G/L Appr icon and log in.

25.4.1 Reviewing Journal Entry Batches Using a Mobile Smartphone

To review batches of journal entries using a mobile smartphone:

  1. Open the application by tapping the G/L Appr icon on your device, and then log in.

    See Chapter 3, "Logging Into Mobile Enterprise Applications"

  2. From the G/L Batch Approval home screen, you can view the list of batches that are currently awaiting approval.

    Figure 25-3 G/L Batch Approval Home Screen: Smartphone

    Description of Figure 25-3 follows
    Description of ''Figure 25-3 G/L Batch Approval Home Screen: Smartphone''

  3. To refine the batches that appear on your screen, tap the filter icon at the top right of the screen.

    You can use these fields to filter the batches:

    • Batch Date

    • User

    • Batch Number

    • Batch Type

      By default, the system populates this filter field with the batch type specified in the Batch Type processing option of the version of the Work With Batches program (P0011) that you use for the mobile application.

  4. In the Filters pane, to continue the search using the specified filter values, tap the Apply button. When you tap the Apply button, the system:

    • Takes you to the list of batches that are displayed based on your filter values.

    • Saves the filter values that you entered. The next time you open the filter screen, the system displays the filter values.

    To discontinue the use of filter values in your search, tap the Cancel button. When you tap the Cancel button, the system:

    • Takes you to the list of batches associated with the last saved filter values, if applicable.

    • Ignores the filter values that you entered, and restores the last saved filter values to the filter fields.

    To delete all the filter values that you specified, and to enter new filter values, tap the Clear button.

  5. To review a batch, tap the batch from the list of batches.

    The system takes you to the screen that has a list of documents associated with the batch.

    Figure 25-4 List of Documents: Smartphone

    Description of Figure 25-4 follows
    Description of ''Figure 25-4 List of Documents: Smartphone''

  6. To refine the documents that appear on your screen, tap the filter icon at the top right of your screen.

    You can use these fields to filter the documents:

    • Document Type

    • Document Number

    • Document Company

    • G/L Date

    • Explanation

  7. In the Filters pane, to continue the search using the specified filter values, tap the Apply button. When you tap the Apply button, the system displays documents based on your filter values.

    To discontinue the use of filter values, and to close the filter screen, tap the Cancel button.

    To delete all the filter values that you specified, and to enter new filter values, tap the Clear button.

  8. To view line-level information of the document, tap the document.

    Figure 25-5 Document Details: Smartphone

    Description of Figure 25-5 follows
    Description of ''Figure 25-5 Document Details: Smartphone''

  9. The system displays the document screen, and you can:

    • Review the document header information, such as company, ledger type, ledger currency, base currency, and exchange rate.

    • Review line-specific information, such as the account number and description, company address number and description, subledger information, the journal entry line number, remark, posted code, address number, whether reverse or void, and the amount.

    • To review text attachments associated with a journal entry line, tap the top icon on the left of the line. The system retrieves the text attachment from the base EnterpriseOne system and displays the texts in a different screen. To view photos attached to a journal entry line, tap the icon below the text attachment icon. The system displays the Photos screen with a list of photos in the left pane, and the first photo in the list on the right pane.

      When there are no image and text attachments associated with the journal entry line, the icons are disabled.

  10. To go back to the list of documents in the batch, tap the Docs button at the top left of the screen.

  11. To log out of the application, tap the Menu button at the bottom left of the screen, and then tap Logout.

25.4.2 Approving Journal Entry Batches Using a Mobile Smartphone

Complete the following actions to approve journal entry batches:

  1. Open the application by tapping the G/L Appr icon on your device, and then log in.

    See Chapter 3, "Logging Into Mobile Enterprise Applications"

  2. From the G/L Batch Approval home screen, you can view the list of batches that are currently awaiting approval.

  3. Tap the batch that you want to approve. The system takes you to the screen that has a list of documents associated with the batch.

  4. To approve the batch, tap the Approve button.

  5. On the Confirm Approval screen, tap the Approve button to approve the batch. Note that you can also click Cancel if you do not want to proceed.

    If you are not an approver, the system displays an error message when you select the Approve button.

    After approving a batch, the system returns you to the home screen. Notice that the batch you approved is no longer displayed.

  6. To log out of the application, tap the Menu button at the bottom left of the screen, and then tap Logout.