(CHL and PER) Setting Up Functionality for Chile and Peru

This chapter discusses how to set up:

• (CHL and PER) User-defined codes (UDCs).

• (CHL and PER) Automatic accounting instructions (AAIs).

• (CHL and PER) Next numbers.

• (CHL and PER) Corresponding versions of country-specific and standard software programs.

• (CHL and PER) Lines of business.

• (CHL and PER) Legal companies.

• (CHL and PER) The system for actual costs.

• (CHL) Processing options for Address Book Regional Information - CHI - 01 (P76H101).

• (PER) Processing options for Address Book Regional Information - PER - 01 (P76P101).

• (CHL) Processing options for Address Book Batch Upload (R76H101Z1).

• (PER) Processing options for Address Book Batch Upload (R76P101Z1).

• (CHL) Processing options for Chilean Add Vouchers Set Up (P76H0411)

• (PER) Revaluation accounts and limits.

• (CHL and PER) The fixed asset ledger.

(CHL and PER) Setting Up UDCs for Chile and Peru

Setting up Chile-specific and Peru-specific UDCs enables you to use country-specific functionality. You also set up some base software UDCs with country-specific values.

In addition to the standard UDC setup, set up these UDCs for Chile and Peru to process:

• (CHL and PER) Legal documents

• (CHL and PER) Legal companies

• (CHL and PER) Fixed assets

• (CHL and PER) Address book validations

• (CHL and PER) Inventory management

• (PER) Supplier withholding

• (CHL) Statutory reporting

(CHL and PER) You also set up UDCs to work with accounts receivable draft processing.

See (ARG, CHL, and PER) Setting Up UDCs for Accounts Receivable Drafts.

(CHL and PER) Setting Up UDCs for Legal Documents for Chile and Peru

Set up legal documents to enable tax processing on various types of documents, such as vouchers and invoices.

Cancellation Codes (76H/CC)

Set up this UDC with values that describe why a legal document is cancelled. For example, you might set up codes for damaged goods, errors, and so on.

Legal Document Types Groups (76H/DG)

The system uses UDC table 76H/DG to identify the processing for each legal document type. This table shows the hard-coded values for legal document types groups:

(CHL and PER) Setting Up UDCs for Legal Companies for Chile and Peru

Set up legal companies to associate transactional companies to legal companies and to set tax parameters.

Address Book Category Code (01/xx)

Set up an address book category code UDC to specify the activities of customers, suppliers, or companies. You then specify the category code used to identify the activities when you set up legal company constants. The system uses the values in the UDC when you generate reports.

See (CHL and PER) Setting Up Lines of Business for Chile and Peru.

(CHL and PER) Setting Up UDCs for Fixed Assets for Chile and Peru

In addition to the standard UDCs for fixed asset processing, set up these country-specific UDCs.

Asset Ledger Column Name (76P/CN)

Use the values in this UDC for the Fixed Asset Ledger Setup program (P76P502) to link the amounts to retrieve by document type to the column, according to the column name that you assign. The system uses this information when you run the Fixed Asset Ledger (R76P5020).

The values in this table are hard-coded and should not be changed:

Asset Ledger Setup Code (76P/CO)

Enter the code that you want to use to link the columns and document types to include on the Fixed Asset Ledger. The Fixed Asset Ledger retrieves the columns and corresponding document types to use to retrieve amounts based on the value of the Set up Code field that you assign in the Fixed Asset Ledger Set up program and in the processing option of the Fixed Asset Ledger (R76P5020).

Ledger Types to Process (76H/LL)

Set up the ledgers that you want the system to include on the Fixed Assets Ledger report (R76P5020).

(CHL and PER) Setting Up UDCs for Address Book Validations for Chile and Peru

The system validates tax ID numbers when you set up these UDCs.

AB Legal Document Types (76H/DA)

R.U.T number validation values specify whether the system performs validation on the tax identification number. Values are:

1: Validate the R.U.T number. You must also enter 1 in the special handling code for this UDC value for the system to perform validation.

2: Do not validate the R.U.T number.

V.A.T Registration Status (76H/02)

V.A.T registration status values specify whether a customer or supplier has registered for V.A.T tax. Values are:

N: Not registered.

Y: Registered.

(CHL) Address Book Search Types (76H/ST)

Address book search types indicate for which search types the system should perform R.U.T number validation. Examples include:

C: Customer

S: Supplier

(CHL and PER) Setting Up UDCs for Inventory Management for Chile and Peru

Set up these UDCs before working with the inventory management system.

76A/CA (Adjustment Codes)

Adjustment codes identify adjustment indexes.

76A/ED (Excluded Documents)

Excluded documents are used to identify purchase orders to be excluded from the inventory adjustment calculation.

41/xx (Item Currency)

The item currency code must be defined in the category codes by branch/plant, and is used only for imported items.

(PER) Setting Up UDCs for Supplier Withholding for Peru

Set up these UDCs before calculating supplier withholding.

IGV Withholding Concept (76P/01)

These values specify the type of IGV withholding. Values are:

IG1: Prueba

IG2: Prueba

IG3: Prueba 3

IGV: Generic IGV Concept

SPOT Concept (76P/02)

These values specify the type of SPOT withholding. Values are:

01: SPOT 1 CONCEPT

02: SPOT 2 CONCEPT

03: SPOT 3 CONCEPT

Type Code (01/W0)

The Type Code (01/W0) UDC table includes values that the system uses in the Who's Who (P0111) program. You must set up codes for suppliers who are classified as individuals to specify the names of the supplier's mother and father. This information is required when reporting withholding for these suppliers.

Withholding Document Type (76H/HO)

Set up UDC 76H/HO to include the internal document types that you use to enter fees for withholding.

Amount Type to Use (76P/AT)

The software provides hard-coded values to identity the basis on which the system calculates taxes. For example, when you use a value in this UDC, you can specify that the system calculates taxes based on the gross amount of the voucher.

TAXC (H00/TA)

Set up this UDC to include codes that the system uses to identify the names of the supplier's mother and father. The system uses this information when you run reports for suppliers who are individuals.

(CHL) Setting Up UDCs for Statutory Reporting for Chile

Set up this UDC before you generate general ledger reports.

Account Category Codes (09/01–43)

You can combine object accounts into groups for financial reporting purposes. For each group, you set up an account category code in UDC table 09/01–43. These codes describe your organizational structure for higher level or selective reporting.

Account category codes are commonly used to provide a second chart of accounts. For example, you might need a chart of regulatory accounts for government reporting as well as your internal chart of accounts. The system provides 43 category codes; 23 of them can accommodate secondary account numbers.

Depending on the number of characters needed for accounts:

• Use types 01–20 for 3-character codes.

• Use types 21–43 for 10-character codes.

  Chile and Peru use category codes 21–23 for statutory reporting.

Account category codes are stored in the Account Master table (F0901).

(CHL and PER) Setting Up AAIs for Chile and Peru

Set up AAIs to work with accounts receivable drafts, assets, asset revaluation, inflation adjustments, and the localized cardex.

See Setting Up AAIs for Draft Processing for Argentina.

See Understanding the Calculations for the Revaluation Journal.

See Understanding the Fixed Asset Ledger.

See Understanding Inventory Adjustments for Raw Materials and Resale Goods.

See Understanding the Localized Cardex.

(PER) Set up the Payables Trade (PC) AAI with the document type for SPOT vouchers as defined in the Legal Company Constants (P76P002) program. For example, if you set up IG as the document type, set up this AAI as PCIG.

See Understanding Accounts Payable AAIs.

(CHL and PER) Setting Up Next Numbers for Chile and Peru

You set up next numbers for legal documents and to number pages in the fixed asset ledger.

See Setting Up Next Numbers for Legal Documents for Chile and Peru.

See Understanding the Fixed Asset Ledger.

See Also

Voiding Legal Numbers for Chile and Peru

(CHL and PER) Setting Up Corresponding Versions of Programs for Chile and Peru

Some country-specific functionality requires that you create versions of the same name for a country-specific program and a base software program. For example, to have the system access the processing options for a country-specific voucher program, you might need to set up a version named XYZ for the country-specific voucher program, and a version named XYZ of the Standard Voucher Entry (P0411) program.

Set up corresponding versions for these programs:

(CHL and PER) Setting Up Lines of Business for Chile and Peru

This section provides an overview of setting up lines of business and discusses how to specify the address book category code the represents a company's line of business.

Understanding the Setup for Lines of Business

You must set up the system to ensure that the customer’s activity or line of business appears on the legal vouchers. To specify the line of business, or activity, for a company, you:

• Set up an address book category code UDC with values that represent lines of business or activities for companies.

  For example, you might set up UDC table 01/25 with codes for the lines of business.

• Specify the value from the address book category code when you enter information about the company on one of the Cat Code tabs of the Address Book Revisions form.

• Specify in the Legal Company Constants (P76H002) or (P76P002) program the address book category code that is set up for the lines of business/activity codes.

Forms Used to Set Up Lines of Business

Set Up Lines of Business

Access the Legal Company Constants - Work With Legal Company Constants form.

(CHL and PER) Setting Up Legal Companies for Chile and Peru

This section provides overviews of legal companies and legal company constants, list prerequisites, and discusses how to:

• Set up a default legal company.

• Associate transactional companies with a legal company.

• Set up company constants.

Understanding Legal Companies for Chile and Peru

Legal company and transactional company relationships enable many companies to be unified in one legal company and to produce combined accounts payable reports. You can associate the companies that you use for transaction processing (transactional companies) with companies that you use for legal reporting (legal companies) so that legal reports can contain data for more than one transactional company. At a minimum, a legal company and a transactional company relationship must exist for the default company.

When you activate a legal company, the same company is automatically activated in the corresponding localized table. If the legal company is different from the transactional company, you must modify it manually.

Understanding Legal Company Constants for Chile and Peru

You use the Legal Company Constants program (P76H002) to specify whether value-added tax (VAT) reimbursement validation is defined in days or months. This program complies with the VAT law provisions. An invoice does not charge a tax area with a fiscal credit if the number of days or months between the dates defined in the constants exceeds the number allowed by law.

If the VAT reimbursable validation is defined in months, only the fiscal credit can be taken within the two tax periods for an invoice. If it is defined in days, the fiscal credit applies to days.

This table provides an example of the relationships between the From and Thru dates that you define in the legal company constants:

See Also

(CHL and PER) Non-Reimbursable VAT Processing

(CHL and PER) Setting Up the System for Chile and Peru Legal Requirements

Prerequisites

Before you complete the tasks in this section:

• Ensure that companies have been set up in the Company Names & Number program (P0010).

• Set up one or more default business units.

• Set up the chart of accounts.

• Set up a default company in the JD Edwards EnterpriseOne Address Book system.

Forms Used to Set Up a Legal Company

Setting Up a Default Legal Company for Chile and Peru

Access the Legal Company Revision form.

Associating Transactional Companies with Legal Companies for Chile and Peru

Access the Company Localized Data form.

(CHL) Setting up Company Constants for Chile

Access the Enter Legal Company Constants form.

General

Reembosabilidad del IVA (VAT Reimbusability)

Withholding

SOP (Sales order processing)

(PER) Setting up Company Constants for Peru

Access the Enter Legal Company Constants form .

General

VAT Reimbusability

Withholding

(CHL and PER) Setting Up the System for Actual Costs for Chile and Peru

The account and cost type relationship must be set up in order to perform the overheads allocation process.

This section provides an overview of the account and cost type relationship and discusses how to:

• Set up the account/cost type relationship.

• Set processing options for overheads for the Actual Cost Process Header (P76H6001) program.

Understanding the Account and Cost Type Relationship

The relationship between an account and a cost type must be set up in order to establish the relationship between the account where the cost was charged and the cost object tracking in the JD Edwards Enterprise One Advanced Cost Accounting system. For example, power expenses and the cost component type that implies such expense in the F30026 table.

For example, the 00200977 GL account ID where the accounting charge of machinery expenses was made in relation to the X1 machinery expenses type of the F30026 table.

Allowed Order Type/WO Type (P76H6006) Program

To generate the actual bill of materials, you must specify the types of documents to be taken into account for the actual cost process. For example, WO Document type and S Order calculation type.

Forms Used to Set Up the Account/Cost Type Relationship

Setting Up the Account and Cost Type Relationship

Access the Account ID / Cost Type Relationship form.

Ledger Type	Enter a value that exists in the Ledger Type (09/LT) UDC table to specify the ledger type to which you associate a cost type.
Account ID	Specify the general ledger account.
Subledger	Specify the subledger for the account.
Subledger Type	Enter a value that exists in the Subledger Type (00/ST) UDC table to identify the subledger type.
Cost Type	Enter a value that exists in the Cost Component Add-Ons (30/CA) UDC table to specify the cost type to which you associate a ledger type.

Setting Processing Options for Overheads for Actual Cost Process Header (P76H6001)

Processing options enable you to specify the default processing for programs and reports.

Indirect Cost

Actual Bill of Material

GL Generation

(CHL) Setting the Processing Option for Address Book Regional Information - CHI - 01 (P76H101)

Set these processing options before you enter address book records for Chile. Access the processing option for this program using the Interactive Versions program.

(PER) Setting the Processing Option for Address Book Regional Information - PER - 01 (P76P101)

Set these processing options before entering address book records for Peru. Access the processing option for this program using the Interactive Versions program.

(CHL) Setting Processing Options for Address Book Batch Upload (R76H101Z1)

Select Address Book (G76H01), Address Book Batch Upload.

Set these processing options before using the standard batch upload programs for address book records.

General

(PER) Setting Processing Options for PO - Address Book Batch Upload (R76P101Z1)

Select Address Book – Peru (G76P01), Address Book Batch Upload.

Set these processing options before using the standard batch upload programs for address book records.

General

(CHL) Setting Processing Options for Chilean Add Vouchers Set Up (P76H0411)

Set these processing options before you process vouchers for Chile. You must set up a corresponding version of the Chilean Add Vouchers Set Up program and the Standard Voucher Entry program (P0411).

General

(PER) Setting Up Revaluation Accounts and Limits for Peru

This section provides an overview of the setup requirements for revaluating assets for Peru and discusses how to:

• Set up default revaluation accounts.

• Set up revaluation limits.

Understanding the Information to Set Up for Revaluation

When you revaluate assets in Peru, the legislation requires that you set up revaluation accounts that are different from those accounts used to record the initial value and accumulated depreciation. You set up the revaluation accounts to for each cost code using the Default Revaluation Accounts program (P76P501). The program enables you to link the cost account, by company, to a revaluation asset cost account and revaluation accumulated depreciation account. When you run the Revaluation Journal (R12845), the system uses the accounts that are set up in P76P501 for the journal entries that the system generates. The system stores default revaluation account information in table F76P501.

In addition to setting up revaluation accounts to use, you must also set up revaluation limits. The Peruvian legislation states that assets cannot be revaluated at an amount that is greater than the current market value (replacement value) of the asset. To accommodate this requirement, you must set up the revaluation limit for each asset before you run the Revaluation Journal. You use the Revaluation Limit program (P76P503) to set up the market value for each asset with an ending date. When you run the revaluation process, the system uses the limit that you establish if the calculation results in an amount that is greater than the limit. The system stores the revaluation limit records in table F76P503.

See Also

Revaluing Assets for Chile and Peru

Setting Up Revaluation Indexes

Forms Used to Set Up Revaluation Information

Setting Up Default Revaluation Accounts

Access the Default Assets Revaluation Accounts Revisions form.

Setting Up Revaluation Limits

Access the Regional Constants Revision by Asset Number form.

(CHL and PER) Setting Up the Fixed Asset Ledger for Chile and Peru

This section provides an overview of the setup requirements for the Fixed Asset Ledger (R76P5020) and discusses how to set up the fixed asset ledger.

Understanding the Setup Requirements for the Fixed Asset Ledger

Before you can run the Fixed Asset Ledger (R76P5020), you must set up the information that the system uses to retrieve the fixed asset information using the Fixed Asset Ledger Set up program (P76P502). You use the Fixed Asset Ledger Set up program to specify which amounts to print, according to document type, in the corresponding column, which you identify by assigning a value from the Asset Ledger Column Name (76P/CN) UDC table as the column name. The UDC values are hard-coded to work with the Fixed Asset Ledger program and should not be changed.

You set up the document type and column association information in the Asset Ledger Setup Code (76P/CO) UDC table. You enter the values you set up in the processing options of the Fixed Asset Ledger (R76P5020). The system uses the setup code to retrieve the document types for the corresponding columns by legal company. For example, if you set up the value GENERAL in UDC 76P/CO and use it as the setup code for the Fixed Asset Ledger Setup program, when you run the Fixed Asset Ledger, the system retrieves all the set up information that corresponds to the setup code GENERAL for the legal company specified. You can establish as many setup codes as necessary for the fixed asset document types that you use for each legal company.

Forms Used to Set Up the Fixed Asset Ledger

Setting Up the Fixed Asset Ledger

Access the Default Assets Revaluation Accounts Revisions form.