The information in this chapter describes how to use the Setup Assistant
to get started with Email and Calendar
. This chapter contains information about how to configure your
email account, and how to import data from other applications.
To start Email and Calendar
, click Launch, then choose Email and Calendar.
When you start Email and Calendar
for the
first time, the Setup Assistant
guides you through
the initial configuration process for Email and Calendar
.
In the initial configuration process, you do the following:
Enter identity information.
Create an email account.
Select your time zone.
Import data from other applications.
The Setup Assistant
displays pages where
you enter the configuration information. The first page displays a welcome
message. To begin the initial configuration process for Email
and Calendar
, click on the Forward button
on the Welcome page.
The Setup Assistant
window contains the following
buttons:
When you have entered the required information in the page and you are ready to continue to the next page in the configuration process, click on the Forward button.
If you want to return to the previous page, click on the Back button.
To
stop the Email and Calendar
configuration process
and close the Setup Assistant
, click on the Cancel button .
The following sections describe the information that
you need to enter in the Setup Assistant
. If you
are unsure what information to enter, contact your system administrator.
Enter your identity information in the Identity
page in the Setup Assistant
. Table 2–1
lists the identity settings that you can configure.
When you complete your identity information, click on the Forward button.
Table 2–1 Identity Settings
Element |
Description |
---|---|
Full name |
Type your full name. |
Email address |
Type your email address. |
Reply-To |
Optional. Type the email address to which to send replies to your messages. When someone replies to your messages, the reply goes to this address. If you do not type an address in this text box, the address in the Email address text box is used as your reply-to address. |
Organization |
Optional. Type the name of the organization for which you work. |
Enter your receiving mail server information in the first Receiving Mail page in the Setup Assistant
.
Email and Calendar
can receive email in several
ways. Select the type of server from which you want to receive email from
the Server Type drop-down list. Select one of the following
options:
IMAP: Internet Message Access Protocol (IMAP) servers receive and store your messages. When you log in to an IMAP server, you can view header information for your messages. You can open the messages that you want to read, and you can also create and use folders on the IMAP server.
Select this option if you want to access your email from multiple systems.
Microsoft Exchange
: Exchange
servers receive and store your messages. When you log
in to an Exchange
server, you can view header information
for your messages. You can open the messages that you want to read, and you
can also create and use folders on the Exchange
server.
Select this option if you want to access your Exchange
account from Email and Calendar
.
POP: Post Office Protocol (POP) servers store your messages until you log in to the server. When you log in to the POP server, all your messages are downloaded to your local system and are deleted from the POP server. You work with your messages in your local system. Typically, a POP server has a permanent connection to the Internet, and the clients of the server connect occasionally to the Internet.
Select this option to download your messages to your local system.
Local delivery: The mbox format stores your messages in one large file on your local file system. This file is called a mail spool.
Select this option if you want to store email from the mail spool in your home directory.
MH-format mail directories: Mail servers that use mh format store messages in individual files. Select this option if you want to use an application that uses the mh format.
Maildir-format mail directories: Mail
servers that use maildir format also store messages in
individual files. The maildir format is similar to the mh format. Select this option if you want to use an application
that uses the maildir format, for example, qmail
.
Standard Unix mbox spool or directory: This option uses mbox format. Select this option if you want to store email from the mail spool in a directory other than your home directory.
None: Select this option if you do not want to use this email account to receive email messages.
When you select an option from the Server Type drop-down list, more options are displayed in the Receiving Email page. Different options are displayed, depending on the option that you select . Table 2–2 lists the receiving mail server settings that you can configure.
When you complete the receiving mail server information, click on the Forward button.
Table 2–2 Receiving Mail Server Settings
Specify your receiving email settings in the second Receiving
Email page in the Setup Assistant
. Table 2–3 lists the settings for receiving email that
you can configure.
When you complete the receiving email settings, click on the Forward button.
Table 2–3 Receiving Email Settings
Enter your sending email configuration information in the Sending Email page in the Setup Assistant
. Email and Calendar
can send email in several ways. Select the
type of server that you want to use to send email from the Server
Type drop-down list. Select one of the following options:
Microsoft Exchange: Exchange
servers send your messages.
Select this option if you want to access your Exchange
account from Email and Calendar
.
SMTP: Uses Simple Mail Transfer Protocol (SMTP) to forward messages to a server. The server sends the messages.
Sendmail: Uses the sendmail program to send email from your system.
When you select an option from the Server Type drop-down list, more dialog elements are displayed in the Sending Email page. Depending on the option that you select, different elements are displayed in the page. Table 2–4 lists the sending email settings that you can configure.
When you complete the configuration information for sending email, click on the Forward button.
Table 2–4 Sending Email Settings
Element |
Description |
---|---|
Host |
Enter the DNS name or the IP address of the mail server in this field. SMTP option only. |
Server requires authentication |
Select this option if the server requires you to authenticate when you log in to send email. SMTP option only. |
Authentication Type |
Select a type of authentication to use for the account. SMTP option only. |
Check for supported types |
Click on this button to check what types of authentication the server supports. The types of authentication that the server supports are added to the Authentication Type drop-down list. SMTP option only. |
Username |
Enter your username for your account on the mail server in this field. SMTP option only. |
Remember this password |
Select this option if you want to connect directly to the mail server, rather than enter your password each time you connect. SMTP option only. |
Enter your account management information in the Account Management page in the Setup Assistant
. Table 2–5 lists the account management settings that
you can configure.
When you complete the account management information, click on the Forward button.
Table 2–5 Account Management Settings
Element |
Description |
---|---|
Name |
Type a name for this email account in the text box. |
Make this my default account |
Select this option to make the new account your default email account. |
Select your time zone in the Timezone page in the Setup Assistant
. The Timezone page shows
a map of the world. The red dots on the map represent major cities and other
locations.
Use your mouse to select a time zone, as follows:
Point to a red dot on the map to display the name of the location. The name is displayed under the map.
Click on an area on the map to zoom in to that area and to select that time zone.
Click the right mouse button on the map to zoom out.
When you select a time zone, click on the Forward button.
Email and Calendar
searches for email and
contact data to import.
If Email and Calendar
finds email or contact
data on your system, the Setup Assistant
displays
an Importing Files page. The Importing Files page displays a list of the applications for which Email and Calendar
has found email or contact data.
To import data, select the data that you want to import, then click on the Import button.
When you complete the import, click on the Forward button.
When you complete entering configuration information, click on the Apply button.
If you do not want to import data when you do the initial configuration
of Email and Calendar
, you can use the Import Assistant
to import data at a later time. For more information
about how to import data, see Chapter 13, Importing Email and Contact Data.
You might want to perform other tasks before you start to work with Email and Calendar
. For information about optional getting started
tasks, see the following information: