Sun Java System Connector for Microsoft Outlook 7.2 Administration Guide

User Profiles Tab

The settings in this User Profiles panel, shown in Figure 2–3, apply only if this package will create or convert user profiles. Therefore, the features in this panel are available only if the Create/convert user profile option is checked on the Processes tabbed panel. This entire User Profiles panel will be grayed out if the Create/convert/upgrade user profile option is unmarked.

Figure 2–3 Deployment Configuration Program: User Profiles Tab

Desktop Deployment Configuration Program: User Profiles
Tab

The settings in this panel determine how Exchange users’ Contacts, Journal and Notes data will be converted to local (desktop) Sun Java System Connector Personal Folders (.pst) files.

User profile settings

Mark options in this section to specify whether and how user profiles will be converted and created:

Convert/upgrade existing eligible user profiles: Tells the user program to convert an existing Outlook profile, as follows:
- In Silent Mode: Converts the user’s default profile if it can be found, or does nothing if a default profile cannot be found.
- In Interactive Mode: Prompts the user to select a single profile to convert if it finds:
  - Two or more eligible profiles connecting to Exchange server(s)
  - Two or more eligible IMAP/POP profiles
  - Any profile of a Connector for Microsoft Outlook before 7.2 without GAL support
  - Only one eligible profile that is not set as the user's default
    
    If the program finds only one eligible profile, and it is set as the user’s default, the program automatically converts that profile without any user interaction. If the program finds no eligible profiles, it does nothing— neither converts nor creates any user profile.
  Remember that the user program will convert only an “eligible” profile, meaning that the profile must include message services of at least one type designated in the Converted/upgraded Profile Settings section of this screen (below), and must not have been fully converted (all of its .pst files converted) by a previous run of the user program (although the remaining, unconverted .pst files of a partially converted profile can be converted).
Create new user profiles without conversion/upgrade: Tells the user program to create a new Outlook user profile, ignoring any existing profiles that may already exist for the user. Note that if a user attempts to run the installation with the same profile name more than once, an error occurs.
Convert/upgrade or create: Tells the user program to convert an existing Outlook user profile if it can find one, or create a new profile if it cannot find an existing one:
- In Silent Mode: Converts the user’s default Outlook profile if it can be found, or creates a new profile if a default profile cannot be found.
- In Interactive Mode: Prompts the user to select a single profile to convert if it finds:
  - Two or more eligible profiles connecting to Exchange servers
  - Two or more eligible IMAP/POP profiles
  - Any profile of a Connector for Microsoft Outlook before 7.2 without GAL support
  - Only one eligible profile that is not set as the user's default
    
    If the program finds no eligible profiles, it creates a new one.

Converted/upgraded Profile Settings

Special Note for Version Upgrade: For any users running this package who are upgrading from Sun Java System Connector version 6 to version 7, the user program will ignore any server-parameter changes that may be entered on the Servers panel— except for the Address Book Server, since it is new in version 7. The program will, however, apply any server-parameter changes to any of the other types of converted profiles. If you want to change any server parameters for users who are upgrading, you should create a separate package for those users and set it to Create new user profiles ... (under User profile settings above).

If converting/upgrading, select the types of profiles eligible for conversion/upgrade: Checkmark the box(es) that correspond to the profile type(s) that the user program should consider “eligible” for conversion. Remember that an “eligible” profile must include message services of at least one type designated here, and must not have been fully converted (all of its .pst files converted) by a previous run of the user program (although the remaining, unconverted .pst files of a partially converted profile can be converted).

The “Upgrade Version 7.0 Sun Java System Connector for Microsoft Outlook profiles (GAL Support)” corresponds to the removal of the Microsoft LDAP provider. The new GAL feature replaces Microsoft LDAP. This option does not perform any data migration.

Note that different types of data associated with different profile types are migrated differently, as shown in Table 2–1.
If converting/upgrading, change the profile name to the following: The name by which the converted profile will be identified in the drop-down list box that appears on Outlook’s user logon screen.

Table 2–1 Destinations of Migrated Data from Various Sources


Migrating To	Migrating From
	Exchange	Microsoft POP	Microsoft IMAP	Connector for Microsoft Outlook 6.x
Mail	Not migrated (server data)	`SJOC-local.pst`	`SJOC-local.pst`	Not migrated (server data)
Contacts	Address Book Server	Address Book Server	Address Book Server	Address Book Server
Calendar	Not migrated (server data)	Calendar Server	Calendar Server	Not migrated (server data)
Tasks	Not migrated (server data)	Calendar Server	Calendar Server	Not migrated (server data)
Sticky Notes	`SJOC.pst`	`SJOC.pst`	`SJOC.pst`	`SJOC.pst`
Journals	`SJOC.pst`	`SJOC.pst`	`SJOC.pst`	`SJOC.pst`

Created Profile Settings

These options apply only to new profiles that the user program will create, and not to converted or upgraded profiles.

Name for new profiles: The name by which the new profile will be identified in the drop-down list box that appears on Outlook’s user logon screen.
Set new profile as default: If this box is checked, the new profile will be set as the user’s default Outlook profile.

Option to save profile user password during configuration

Give user the option to save: Tells the user program to display a checkbox that lets the user choose whether Outlook should prompt the user for a password upon each login, or save (“remember”) the password so the user can skip that login step. Within the user program, the instructions displayed with the checkbox explain: “If checked, you will not need to enter your information each time you launch Outlook.” This option is not available in any user package configured to run in Silent mode.
Always save: Tells the user program to not offer the user the choice described above (for Give user the option...). Instead, the screen will display this message: Your password will be saved. You will not need to enter your password each time you launch Outlook.
Never save: Tells the user program to not offer the password choice, and to configure Outlook to always prompt for the user’s password, by default. The user program will display no checkbox or related explanatory text.