To Specify Mailing List Settings

Steps

1. In Console, access the Create Group or Edit Entry window, as described in To Access Mailing Lists

2. Click the Mail tab.

3. Click the Settings tab, if it is not already the active tab.

4. (Required) Enter the mailing list’s primary email address.

   This is the publicized address to which this list’s mail will be delivered. There can be only one primary address for a list. It must be a correctly formatted SMTP address that conforms to RFC 821 specifications.

5. (Optional) Specify an alternate address for the mailing list.

   An alternate address is an alias for the group’s primary address. You can use this feature to:

   • Ensure proper delivery of a frequently misspelled address.

   • Enable host name hiding in outgoing mail headers. To do so, supply an alternate address that includes the host name and do not include the host name in the group’s Primary email address.

     You can specify any number of alternate addresses for a group, as long as each address is unique. Messages that arrive for any of these aliases are directed to the primary address.

   To add an alternate email address:

   1. Click the Add button beneath the Alternative email addresses field.

   2. In the Alternative Email Addresses window, enter an alternate address. (You can add as many alternate addresses as you like, but you can enter only one address each time you open this window.)

   3. Click OK to add the alternate address and close the Alternative Email Addresses window. (To enter another alternate address, click Add again to re-open the Alternative Email Addresses window.)

6. (Optional) In the “Errors to” field, enter the email address of a person to whom errors delivering messages posted to the list should be sent.

7. (Optional) In the “Messaging Server hostname” field, enter the host name of the machine hosting this mailing list.

   If the “Primary email address” field for this mailing list includes a host name, you can leave this field blank. If you implement host-name hiding by having no host name in the primary email address, specify the host name in this field.

   Unlike a user mail account, if you do not specify a host name for a mailing list, any host that has access to the list’s LDAP entry will be able to process the list (which, in most cases, is what you want). If you want to restrict processing of the list to one or more specific hosts, you should specify one or more host names. For example, you may want to force a large group to be processed on an under-utilized server to reduce stress on a server that is more heavily used.

   Note that this window lets you enter only one host name at a time. To enter multiple host names, use the ldapmodify command line utility.

8. (Optional) Enter a mailing list owner.

   A list owner has administrative privileges for adding or removing users, modifying configuration settings, or deleting the list.

   To specify a new mailing list owner, click the Owners tab and then either:

   • Click Add, then enter the distinguished name (DN) of a new mailing list owner (such as uid=jsmith, ou=people, o=siroe.com) in the Enter List Owner’s DN window and click OK.

   • Click Search to open the Search Users and Group window to locate an owner.

     Note that selecting an owner from the Search Users and Group window automatically adds the correct syntax of the DN for you. For more details on the Search Users and Groups window, see the chapter on User and Group Administration, of the Sun ONE Server Console 5.2 Server Management Guide.

9. (Optional) Add descriptive information.

   To add text or a URL for information purposes (not for use by Messaging Server), click the Descriptions tab, then use one or both of the following options:

   • Enter a description of the purpose or nature of the mailing list.

   • Enter a URL to an HTML page providing additional information about the mailing list. This is for informational purposes only; the URL is not used by Messaging Server.

10. Click OK at the bottom of the Edit Entry window if you have finished making changes to this mailing list. Otherwise, click other tabs to continue making changes.