Sun Java Communications Suite 5 Deployment Planning Guide

Chapter 25 Introduction to Connector for Microsoft Outlook Software

Connector for Microsoft Outlook enables Outlook to be used as a desktop client on Windows with Messaging Server and Calendar Server, with support for Address Book as well.

Connector for Microsoft Outlook is an Outlook plug-in that must be installed on the end-user’s desktop. Connector for Microsoft Outlook queries Messaging Server for folder hierarchies and email messages. It converts the information into Messaging API (MAPI) properties that Outlook can display. Similarly, it uses WCAP to query Calendar Server for events and tasks which are then converted into MAPI properties. With this model, Connector for Microsoft Outlook builds an end-user Outlook view from two separate information sources: mail from Messaging Server and calendar information from Calendar Server.

When users create and modify items through Outlook, Connector for Microsoft Outlook passes the new message along to the appropriate server depending on its message type. It sends new outgoing email to an SMTP mail server for delivery, and sends modified email messages back to the user’s IMAP folder for storage. New calendar events and tasks are converted into a standard format to be stored in the Calendar Server database.

Connector for Microsoft Outlook includes support for address book service. You must install Communications Express to enable the address book service. This service makes use of WABP and allows a user to have their personal address book accessible from both Outlook and Communications Express.

This chapter contains the following sections:

Connector for Microsoft Outlook Overview

Organizations deploy Connector for Microsoft Outlook so that users can use Microsoft Outlook as their email and calendar client while connected to Sun Java Enterprise System servers. The Connector for Microsoft Outlook plug-in must be installed and configured for each desktop user to facilitate the necessary ongoing communications between Outlook and the servers. Also provided is the desktop deployment toolkit. The toolkit is a collection of software tools for system administrators designed to simplify both the administrator's work and the user tasks associated with installing and configuring the Connector for Microsoft Outlook plug-in for individual users.

The desktop deployment toolkit allows the administrator to create customized end-user installation packages with preset configuration parameters to simplify and streamline the user’s process. This also enforces any configuration settings the administrator deems necessary or desirable for a particular user or group of users. The deployment configuration program saves those preset configuration parameters in an .ini text file, and then bundles the .ini file with an installation program—the setup wizard—for end users. When an end user activates the package, the setup wizard reads the .ini file to install and configure the Connector software on his or her desktop according to the administrator’s specifications.

Connector for Microsoft Outlook Features

The following key features and functionality are available with Connector for Microsoft Outlook:

Connector for Microsoft Outlook High-Level Architecture

The Sun Java System Connector desktop deployment toolkit consists of the following components:

In addition to the above-listed components of the deployment toolkit, the Microsoft installation program for Web Publishing Wizard (WPW) (available from other vendors) may be necessary for your users to install the Sun Java System Connector for Microsoft Outlook.

Microsoft's WPW is a tool used to generate HTML-coded documents, typically in the form of web pages to be viewed in a web browser. But WPW can also be used to “publish” information for other purposes—to create documents containing certain types of data and upload the documents to locations where other applications can find them and extract the pertinent data. Connector for Microsoft Outlook uses WPW this way to facilitate the transfer of users' free/busy data between Outlook and the Sun Java Enterprise System servers, and WPW therefore is a necessary intermediary and a required component of every user's installation.

Note –

The WPW, however, is not included in the deployment toolkit package because it is a Microsoft product, so you must obtain the Web Publishing Wizard from Microsoft. The installation program for Microsoft’s WPW is available as a free download from