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Ximian Evolution 1.4 Sun Microsystems Edition User Guide

Using Inbox Folders

You can store your messages in folders. By default, Evolution provides the following folders for your messages:

Folder 

Description 

Drafts

The default folder for draft messages. When you compose a message, then choose File -> Save Draft, the message is saved in this folder. When you complete and send the message, the message is deleted from this folder.

Inbox

The default location of your incoming messages.  

Outbox

Contains messages that you sent, but which Evolution has not sent yet because you have not connected to the mail server.

Sent

The default folder for messages that you send. 

Trash

Contains messages that you deleted. 

To organize your messages, you can create folders, and move or copy messages from your Inbox to the folders. For more information on how to use folders, see the following sections.

To Open the Folder of Another User

You can open the folders of other users, if you have the appropriate permissions. To open the folder of another user, perform the following steps:

  1. Choose File -> Open Other User's Folder.

  2. Enter the details of the folder that you want to open in the Open Other User's Folder dialog. The following table describes the elements on the Open Other User's Folder dialog:

    Element 

    Description 

    Account

    Use the drop-down list to select the email account that contains the folder that you want to open. 

    User

    In the field, type the name of the user who owns the folder that you want to open. Alternatively, to select a user from a list of contacts, click on the User button. Use the Select Contacts from Addressbook dialog to select a user.

    Folder Name

    Use the drop-down combination box to specify the name of the folder that you want to open. 

  3. Click OK.

    To close the folder of the other user, choose File -> Remove Other User's Folder.

To View the Properties of a Folder

To view the properties of a folder in your local system, open the folder, then choose File -> Folder -> Properties for “folder-name”. You can view the properties of the folder in the properties dialog.

To Subscribe to a Folder on a Mail Server

To subscribe to a folder on a mail server, perform the following steps:

  1. Choose Tools -> Subscribe to Folders.

  2. Enter the details of the folder to which you want to subscribe in the Folder Subscriptions dialog. The following table describes the elements on the Folder Subscriptions dialog:

    Element 

    Description 

    Server

    Use the drop-down list to select the mail server that contains the folder to which you want to subscribe. 

    Folder tree 

    Select the folder to which you want to subscribe from the tree. 

    Subscribe

    To subscribe to the selected folder, click on the Subscribe button.

    Unsubscribe

    To unsubscribe from the selected folder, click on the Unsubscribe button.

To Change the Format of a Folder

You can change the email format of your local mail folders to one of the following email formats:

Caution – Caution –

If a problem occurs when you convert from one format to another, you might not be able to recover your data.

To change the email format of a local mail folder, perform the following steps:

  1. Right-click on the folder whose format you want to change, then choose Properties from the popup menu.

  2. Select the email format that you require from the New store format drop-down list in the Reconfigure dialog.

  3. If you want to index the contents of the bodies of the messages in the folder, select the Index body contents option.

To Move a Message to a Folder

To move a message to a folder, perform the following steps:

  1. Select the message that you want to move, then choose Actions -> Move to Folder.

  2. Use the tree in the Move message(s) to dialog to select the folder to which you want to move the message.

    To create a new folder, click on the New button. A Create New Folder dialog is displayed. For more information, see To Create a New Folder.

  3. Click OK.

Alternatively, to move a message, you can cut a message from a folder, then paste the message to another folder, as follows:

  1. Select the message to move.

  2. Choose Edit -> Cut.

  3. Select the folder to which to move the message.

  4. Choose Edit -> Paste.

Alternatively, display the folder pane, then drag the message to the folder in the folder pane.

To Copy a Message to a Folder

To copy a message to a folder, perform the following steps:

  1. Select the message that you want to copy, then choose Actions -> Copy to Folder.

  2. Use the tree in the Copy message(s) to dialog to select the folder to which you want to copy the message.

    To create a new folder, click on the New button. A Create New Folder dialog is displayed. For more information, see To Create a New Folder.

  3. Click OK.

Alternatively, to copy a message, you can copy the message, then paste the message to another folder, as follows:

  1. Select the message to copy.

  2. Choose Edit -> Copy.

  3. Select the folder to which to copy the message.

  4. Choose Edit -> Paste.