The Tenders page contains a scroll showing one row for every tender associated with the payment event. Open this page using and navigate to the Tenders tab.
The Description of Page section that appears below simply describes the fields on this page. Refer to How To for instructions describing how to perform common maintenance functions.
Description of Page
Pay Event Info contains a concatenation of the payment date, amount, and the name of the main taxpayer on the account that remits the tender. If multiple tenders exist, the taxpayer's name is not displayed. If the payment event is associated with a single distribution detail, the rule name and the description of the rule value are displayed as well. If multiple distribution details exist, Multiple Distribution Details Exist is displayed instead. Pay Event Info is only displayed after the payment event has been added to the database.
Payment Event ID is the system-assigned unique identifier of the payment event.
Payment Date is the business date associated with the payment event.
Payment(s) contains the total number and value of payments linked to the event.
Tender(s) contains the total number and value of tenders linked to the event.
Amount Tendered contains the amount that was tendered by the taxpayer.
The system displays a Cash Back Amount if the taxpayer tenders more than they are paying (refer to Cash Back for details).
If the payment event becomes unbalanced, a Recalculate Cash Back button appears. If this button is clicked, the system creates, deletes or recalculates the cash back tender. Refer to Cash Back for details.
The Tenders scroll controls the display of the tenders linked to the payment event. The following simply describes the fields in this scroll; refer to How To for instructions describing how to perform common tender maintenance activities.
Payor Account ID references the tendering account. The name of the account's main taxpayer is displayed adjacent.
If you change the Payor Account ID and the tender has an associated automatic payment request, the automatic payment request will be removed. A new automatic payment request will be created for the new Payor Account ID. Refer to Automatic Payments for more information.
Tender Amount is the amount of the tender.
If a check was used, the Check Number contains the identity of the check.
Pay Tender ID is the system-assigned unique identifier of the tender. This value appears after the tender has been added to the database.
Tender Type describes what was remitted (e.g., cash, check). If the Tender Type is associated with an automatic payment, the page displays a section that includes information about how and when the automatic payment was interfaced to the payment source.
Tender Status is the tender's status. Refer to Tender Lifecycle for the potential values and how to handle a tender when it exists in a given state.
If the Tender Type is associated with an automatic payment, the system attempts to default automatic payment information from the account's auto pay option if the tender type is the same as the tender type on the account's auto pay source and if the auto pay option is effective on the payment date. If the system is unable to default information, you must specify the source of the funds and the taxpayer's account number / credit card number at the financial institution. You can override automatic payment information as long as the automatic payment has not been sent to the financial institution or cancelled.
Auto Pay Source Code is the financial institution / credit card company that receives the automatic payment request.
Scheduled Extract Date is the date the automatic payment request was sent / is scheduled to be sent to the financial institution. This information is display-only.
External Account ID is the taxpayer's account number at the financial institution.
Expires On is only needed if the Tender Type indicates that an expiration date is necessary (e.g., for a credit card payment).
Name is the taxpayer's name in the financial institution's system.
Bill ID is the ID of the bill whose completion caused the creation of the automatic payment. This information only appears if the automatic payment was created as a result of a bill. This information is display-only.
If the payment was uploaded, the following fields MAY contain information (if they were populated in the interface file):
MICR ID is the value of the magnetic ink character recognition (MICR) line on the payment.
Taxpayer ID is the taxpayer's account ID that appeared on the interfaced payment.
Ext. Reference ID is the unique identifier of the payment upload interface record.
Name is the taxpayer's name on the interfaced payment record.
In the Tender Control area, the Tender Control ID is the identity of the remittance processor batch or cash drawer bundle in which the tender was remitted. Refer to Tender Management and Workstation Cashiering for more information about tender controls.
Displayed adjacent to Tender Control is the date, tender source, and status of the tender control.
Every new tender must reference an open tender control. The system will attempt to default an appropriate tender control as follows:
If the user has at least one open, user-specific Tender Control, the system will default one, at random.
If the user has no open, user-specific Tender Controls; the system will default an open, "all users" tender control if it can find one whose tender source indicates it's used for online cashiering. If multiple exist, one will be selected at random.
Turn off Included in Tender Ctl Balance if the tender should not be included in the tender amount in the tender control's tender balance. You would turn this switch off if you canceled a tender because it was mistakenly applied to the wrong account (or the amount was wrong). This switch is only enabled if:
The tender control isn't balanced.
The tender is canceled.
Deposit Control contains a concatenation of the tender control's deposit control's creation date, tender source type, and status. Refer to Tender Management and Workstation Cashiering for more information about deposit controls.
The Tender Action area contains a button that you use to cancel a tender. Refer to Tender Actions for information about this button. Refer to How To Cancel A Tender for more information.
The Characteristics collection contains information that describes miscellaneous information about the tender. The following fields display:
Characteristic Value Indicate the value of the characteristic.
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