66 Overview of AAIs

This chapter contains these topics:

• Section 66.1, "About AAIs"

• Section 66.2, "What Are Default AAIs?"

• Section 66.3, "How Does the System Search for AAIs?"

66.1 About AAIs

Automatic accounting instructions (AAIs) define the relationships between your day-to-day accounting functions and your chart of accounts. Each system that interfaces with the JD Edwards World General Accounting system has AAIs.

The system uses a company/AAI item combination to determine which account to use. For example, AAIs tell the system to credit an A/P trade account when posting vouchers or to make a payment from a bank account when posting payments.

To allow for more flexibility, some AAI items have one of the following user defined suffixes:

• x suffix - The x suffix indicates a currency code. Some AAIs have a suffix of xxx to accommodate three-character currency codes. Use these AAIs to set up multiple AAI types for each company.

• y suffix - The y suffix indicates a G/L class code. Some AAIs have a suffix of yyyy to accommodate one- to four-character class codes. For example, the object account for notes payable (A/P class NOTE) can be different from the one for trade accounts payable (A/P class TRAD).

• z suffix - The z suffix indicates a payment term code for the discount AAI items RKD/RKL only.

Information about AAI items is stored in the Automatic Accounting Instructions Master table (F0012).

66.2 What Are Default AAIs?

Your system includes AAIs that are already assigned to company 00000. You must customize these AAIs to fit your company, business unit, or object account setup.

You must assign a valid account to the default AAIs for company 00000. If the system cannot find an AAI for a specific company, it uses the AAI for company 00000. You do not need to set up an AAI for any company that uses the default AAI.

Figure 66-1 AAI Information Is Used in Many Areas

Description of "Figure 66-1 AAI Information Is Used in Many Areas"

66.3 How Does the System Search for AAIs?

The following example uses company 00100 and A/P class code TRAD to show the sequence that the system uses to search for AAIs:

1. Search for company 00100, item PCTRAD.

2. If not found, search for company 00000, item PCTRAD.

3. If not found, search for company 00100, item PC____.

4. If not found, search for company 00000, item PC____.

If none of these AAI items are found, there is an error in the AAI setup.