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Contents
List of Figures
Title and Copyright Information
Preface
Audience
Documentation Accessibility
Related Documents
Conventions
1
Overview to Accounts Payable
1.1
Overview
1.2
System Integration
1.3
Accounts Payable Features
1.3.1
Supplier Management
1.3.2
Workflow Management
1.3.2.1
Multiple Voucher Entry Methods
1.3.2.2
Duplicate Invoice Notification
1.3.2.3
Flexible Tax Structures
1.3.2.4
Payment Processing
1.3.2.5
Reporting
1.3.3
Multi-National Functionality
1.4
Account Numbering Concepts
1.4.1
Business Unit - The "Where"
1.4.2
Object Subsidiary - The "What"
1.4.3
Primary Tables and Descriptions
1.5
Menu Overview
1.6
Training Environment Case Study
1.6.1
Company Structure
1.6.2
Chart of Accounts Structure
Part I Supplier Information
2
Overview to Supplier Information
2.1
Objectives
2.2
About Supplier Information
3
Enter Suppliers
3.1
Entering Suppliers
3.1.1
What You Should Know About
3.1.2
Before You Begin
3.1.3
What You Should Know About
3.1.4
What You Should Know About
3.1.5
What You Should Know About
3.1.5.1
Multiple Bank Accounts
3.1.6
Processing Options
3.2
Supplier Master - Company/Business Unit Defaults
3.2.1
Before You Begin
3.2.2
What You Should Know About
4
Locate Suppliers
4.1
Locating Suppliers
4.1.1
Processing Options
Part II Voucher Processing
5
Overview to Voucher Processing
5.1
Objectives
5.2
About Voucher Processing
5.2.1
What Is the Three-Tier Process?
5.2.2
What Are the Types of Vouchers?
5.2.3
Which Type of Voucher Should You Enter?
5.2.4
When Do You Review and Approve Vouchers?
5.2.5
What Happens When You Post Vouchers?
6
Understand Voucher Entry Controls
6.1
About Voucher Entry Controls
6.2
About A/P Batch Control
6.2.1
Why Would You Set Up Batch Control?
6.2.2
When Do You Use Batch Control?
6.2.3
What You Should Know About
6.3
About Two-Cycle Entry
6.3.1
Where Do You Set Up Two-Cycle Entry?
7
Understand G/L Date Warnings
7.1
About G/L Date Warnings
7.1.1
What Are the Warning and Error Messages You Might Receive?
8
Work with Standard Vouchers
8.1
Entering Standard Vouchers
8.1.1
What You Should Know About
8.1.2
Processing Options
8.2
Locating Vouchers
8.2.1
What You Should Know About
8.3
Revising Unposted Vouchers
8.3.1
What You Should Know About
8.4
Copying Vouchers
8.4.1
What You Should Know About
8.5
Adding Text to Vouchers
8.5.1
What You Should Know About
8.6
Authorizing an Alternate Payee
8.6.1
Set Up Authorized Payee
8.6.2
What You Should Know About
9
One Time Payment Processing
9.1
Overview
9.2
Setup
9.3
OTP Process
9.3.1
Accounts Payable Approval Process
9.3.2
Entering Vouchers
9.3.3
Viewing and Changing OTP Information
9.3.4
Creating Payments
9.3.5
Reporting
9.3.6
Deleting/Voiding Transactions
9.3.7
Purging
9.3.8
Additional Information
10
Enter Other Types of Vouchers
10.1
Entering Split Payment Vouchers
10.1.1
What You Should Know About
10.2
Entering Vouchers with Discounts
10.2.1
Example: Entering Discounts
10.2.1.1
Payment Terms
10.2.1.2
Discount Amount
10.2.1.3
Discount Percentage
10.2.2
Before You Begin
10.2.3
What You Should Know About
10.3
Entering Debit Memos
10.3.1
What You Should Know About
10.4
Entering Vouchers with Taxes
10.4.1
Before You Begin
10.4.2
What You Should Know About
10.5
Entering Multi-Currency Vouchers
10.5.1
Before You Begin
10.5.2
What You Should Know About
10.5.3
Processing Options
11
Work with Model Journal Entries
11.1
Working with Model Journal Entries
11.2
Creating a Model for a Basic Journal Entry
11.2.1
What You Should Know About
11.3
Entering a Journal Entry Based on a Model
12
Enter Speed Vouchers
12.1
Entering Speed Vouchers
12.1.1
What You Should Know About
12.1.2
Processing Options
13
Review and Approve Vouchers
13.1
Reviewing Vouchers
13.1.1
What You Should Know About
13.1.2
Multi-Currency Batch Totals
13.1.3
What You Should Know About
13.2
Approving Voucher Batches
13.2.1
What You Should Know About
14
Understand the Post Process for A/P
14.1
About the Post Process for A/P
14.1.1
What Happens During the A/P Pre-Post Process?
14.1.2
What Happens During the A/P Post Process?
14.1.3
How Are A/P Offsets Handled?
14.2
Posting Programs and Reports
14.2.1
Post - Create Payment Cash Entries (P04801)
14.2.2
General Ledger Post (P09800)
14.2.3
General Ledger Journal Report (P09801)
14.2.4
Posting Edit Reports (R09800)
15
Post Vouchers
15.1
Posting Vouchers
15.1.1
Before You Begin
15.2
Posting Batches of Vouchers
15.2.1
What You Should Know About
15.3
Verifying Posted Vouchers
15.3.1
Reviewing the Posting Edit Report
15.3.2
Reviewing the Batch Edit Report
15.3.3
Reviewing the Posting Journal
15.3.4
Reviewing Batches with Balancing Problems Report
15.3.5
Processing Options
16
Revise Posted Vouchers
16.1
Revising Posted Vouchers
16.1.1
What You Should Know About
16.1.2
Processing Options
16.2
Voiding Posted Vouchers
17
Print Voucher Journals
17.1
Printing Voucher Journals
17.1.1
What You Should Know About
17.1.2
Processing Options
17.1.3
Data Sequence for Voucher Journal
18
Accounts Payable Approvals Processing
18.1
Overview
18.2
Setup
18.3
Approving Vouchers
18.3.1
Processing Options
18.3.2
Maintenance and Updates
18.3.3
What You Should Know About
Part III Other Voucher Entry Methods
19
Overview to Other Voucher Entry Methods
19.1
Objectives
19.2
About Other Voucher Entry Methods
19.2.1
Why Do You Use Other Voucher Entry Methods?
19.2.2
Logged Vouchers
19.2.3
Recurring Vouchers
19.2.4
Prepaid Vouchers
19.2.5
One Voucher for Many Companies
19.2.6
Many Vouchers for One or More Suppliers
20
Work with Logged Vouchers
20.1
Working with Logged Vouchers
20.2
Example: Voucher Logging
20.2.1
Expense Accounts
20.2.2
Trade Accounts
20.2.3
What You Should Know About
20.2.4
Before You Begin
20.3
Entering Logged Vouchers
20.4
Redistributing Logged Vouchers
20.4.1
What You Should Know About
20.4.2
Processing Options
21
Work with Recurring Vouchers
21.1
Working with Recurring Vouchers
21.1.1
Example: Recurring Vouchers
21.2
Entering Recurring Vouchers
21.3
Reviewing Recurring Vouchers
21.4
Revising Recurring Vouchers
21.4.1
What You Should Know About
21.5
Recycling Recurring Vouchers
21.5.1
What Happens When You Recycle Recurring Vouchers?
21.5.2
Before You Begin
21.5.3
Processing Options
22
Enter Prepaid Vouchers
22.1
Entering Prepaid Vouchers
22.1.1
Example: Prepaid Vouchers
22.1.1.1
Post Prepaid Voucher and Payment of Voucher
22.1.1.2
Post of Expense Voucher
22.1.1.3
Post of Negative Pay Item and Net Payment
22.1.2
Before You Begin
23
Enter a Voucher for Multiple Companies
23.1
Entering a Voucher for Multiple Companies
23.1.1
Example: Voucher for Multiple Companies
23.1.2
What You Should Know About
23.1.3
Processing Options
23.1.4
What You Should Know About
24
Enter Multiple Vouchers for Suppliers
24.1
Entering Multiple Vouchers for Suppliers
24.1.1
Before You Begin
24.1.2
What You Should Know About
24.1.3
Processing Options
Part IV Automatic Payment Processing
25
Overview to Automatic Payment Processing
25.1
Objectives
25.2
About Automatic Payment Processing
25.2.1
How Does the System Identify Automatic Payments?
26
Work with Supplier Withholding Taxes
26.1
Setting Up Withholding Taxes
26.1.1
What You Should Know About
26.2
Calculating Withholding
26.2.1
Pay Items
26.2.2
Reports
26.2.3
Using Create Payment Groups to Calculate Withholding
26.2.4
Example: Pay Items Created by Calculating Withholding
26.2.5
What You Should Know About
26.2.6
Before You Begin
26.2.7
Processing Options
26.2.8
Data Selection
26.3
Paying Withheld Amounts
26.4
Reporting Withheld Amounts
26.4.1
Processing Options
27
Prepare Vouchers for Payment
27.1
Determining Cash Requirements
27.1.1
What You Should Know About
27.1.2
Data Selection for Cash Requirements Report
27.1.3
Processing Options
27.2
Reviewing Vouchers
27.2.1
What You Should Know About
27.3
Revising Vouchers
27.3.1
What You Should Know About
27.3.2
What You Should Know About
27.3.3
Revising Multiple Vouchers Based on Expanded Search Criteria
27.4
Releasing Vouchers
27.4.1
What You Should Know About
27.5
Splitting Payments
27.5.1
What You Should Know About
27.5.2
Processing Options
28
Group Vouchers for Payment
28.1
Grouping Vouchers for Payment
28.1.1
What Happens When You Create Payment Groups?
28.1.2
What You Should Know About
28.1.3
Before You Begin
28.2
Reviewing the Payment Group Edit Report
28.2.1
Example: Selecting Payment Currency
28.2.1.1
Bank Account Monetary Unit
28.2.1.2
Voucher Domestic Currency
28.2.1.3
Voucher Foreign Currency
28.2.1.4
Current Domestic Amount
28.2.2
Processing Options
29
Work with Payment Groups
29.1
Working with Payment Groups
29.2
Printing the Payment Analysis Report
29.2.1
Processing Options
29.3
Reviewing Payment Groups
29.4
Reviewing Payments within Payment Groups
29.5
Reviewing Vouchers within Payment Groups
29.6
Revising Unprocessed Payments
29.6.1
Excluding Debit Balances
29.6.1.1
What You Should Know About
29.6.2
Splitting Payments
29.6.3
Decreasing the Amount of Discounts
29.6.4
Revising the Value Date of Payments
29.6.5
Removing Voucher Pay Items
29.6.6
Removing Unprocessed Payments
29.6.7
Revising Control Information for Payment Groups
29.6.8
What You Should Know About
29.6.9
Processing Options
30
Work with Automatic Payments
30.1
Working with Payments
30.1.1
What Happens When You Write Payments?
30.1.2
Before You Begin
30.2
Writing Payments
30.2.1
What You Should Know About
30.3
Resetting Payment Processing
30.3.1
Examples & Processes
30.3.1.1
Complete Payment Group Reset
30.3.1.2
Partial Payment Group Reset
30.4
Removing Processed Payments
30.4.1
What You Should Know About
30.5
Copying Payments to Tape
30.5.1
What You Should Know About
30.5.2
Processing Options
31
Update the A/P Ledger
31.1
Updating the A/P Ledger
31.1.1
Before You Begin
31.1.2
What Happens When You Update the A/P Ledger?
31.1.3
What You Should Know About
32
Approve and Post Automatic Payments
32.1
Approving and Posting Automatic Payments
32.2
Approving Automatic Payments for Posting
32.3
Posting Automatic Payments
33
Process Electronic Funds Transfer (EFT) Payments
33.1
Processing EFT Payments
33.2
Setting Up EFT Payments
33.2.1
Entering Supplier Master Information
33.2.2
Entering Payment Instrument Defaults (P0417)
33.2.3
Entering Bank Account Information
33.3
Entering and Processing EFT Payments
33.3.1
Processing Automatic Payments
33.3.2
Processing Options
33.3.3
Processing Manual Payments
33.3.4
Before You Begin
33.3.5
Processing Options
34
BACS and IAT Payment Processing
34.1
Payment Processing Overview
34.1.1
BACS
34.1.2
IAT
34.2
Setting Up BACS Payment Processing
34.2.1
Setting Up Bank Account Information
34.2.2
Setting Up Payment Instrument Defaults
34.2.3
Setting Up Supplier Master Information (P01054)
34.2.4
Setting Up Supplier Bank Account Information
34.3
Setting Up for IAT Processing
34.4
Processing BACS and IAT Payments
34.4.1
Creating Payment Group
34.4.1.1
Processing Options
34.4.2
Working With Payment Groups
34.4.2.1
Processing Options
34.4.3
Copying the Bank Tape File to Tape (P0457)
34.4.3.1
Processing Options
35
Void Automatic Payments
35.1
Voiding Automatic Payments
35.1.1
What Happens When You Void Payments and Vouchers?
35.1.2
What You Should Know About
35.1.3
Voiding a Batch of Payments
35.1.4
Processing Options
36
Positive Pay Bank File Creation for A/P Payments
36.1
About Positive Pay Processing
36.2
Building the Positive Pay Work File
36.3
Creating the Positive Pay Bank File
36.3.1
Processing Options
36.4
Copying the Tape File to Tape
36.4.1
Processing Options
36.5
Purging Processed Positive Pay Information
36.5.1
Processing Options
36.5.2
File Field Descriptions
Part V Manual Payment Processing
37
Overview to Manual Payment Processing
37.1
Objectives
37.2
About Manual Payments
37.2.1
What Are the Types of Manual Payments?
37.2.2
Which Type Should You Use?
37.2.2.1
Payment with Voucher Match - P04102
37.2.2.2
Payment without Voucher Match - P04106
37.2.2.3
Speed Payment Entry - P041065
37.2.3
What Identifies Manual Payments?
37.2.3.1
Payment with Voucher Match
37.2.3.2
Payment without Voucher Match
37.2.3.3
Speed Payment Entry
38
Work with Manual Payments
38.1
Working with Manual Payments
38.2
Entering Manual Payments for Existing Vouchers
38.2.1
What You Should Know About
38.2.2
Processing Options
38.3
Entering Manual Payments without Existing Vouchers (Standard Method)
38.3.1
What You Should Know About
38.3.2
Processing Options
38.4
Entering Manual Payments without Existing Vouchers (Speed Method)
38.4.1
Processing Options
38.5
Locating Manual Payments
38.6
Reviewing A/P Information
38.6.1
Processing Options
38.7
Revising Unposted Manual Payments
38.8
Revising Posted Manual Payments
38.8.1
What You Should Know About
39
Approve and Post Manual Payments
39.1
Approving and Posting Manual Payments
39.1.1
Before You Begin
39.2
Approving Manual Payments for Posting
39.2.1
Reviewing Manual Payments Online
39.2.2
Printing the Payment Journal
39.2.2.1
What You Should Know About
39.2.3
Data Selection for A/P Payment Journal Report
39.3
Posting Manual Payments
40
Void Manual Payments
40.1
Voiding Manual Payments
40.1.1
What You Should Know
Part VI Payables and Receivables Netting
41
Overview to Payables and Receivables Netting
41.1
About Payables and Receivables Netting
42
Net Payables and Receivables
42.1
Understanding the Netting Program
42.1.1
Transaction Details
42.1.2
Features
42.1.2.1
What-If Recalculations for Select Transactions
42.1.2.2
Toggle Between A/R & A/P Netting
42.1.2.3
Subfile Display
42.1.2.4
Changing the G/L Date
42.1.3
Multicurrency
42.2
Determining Liabilities
42.2.1
Before You Begin
42.2.2
Netting the Transactions
42.2.3
Netting Transactions in Stand-Alone Mode
42.2.4
What You Should Know About
42.2.5
Processing Options
42.2.6
Netting Transactions during Payment Processing
42.2.7
Voiding Payments and Voiding Net Transactions
43
Print Netting Reports
43.1
Printing Netting Reports
43.2
Creating the A/R and A/P Netting Report Workfile Table
43.2.1
Before You Begin
43.2.2
Processing Options
43.2.3
Data Selection
43.3
Printing the Netting - Aging Report
43.3.1
Before You Begin
43.3.2
Data Selection
43.3.3
Data Sequence
Part VII A/P Draft Processing
44
Overview to A/P Draft Processing
44.1
Objectives
44.2
About A/P Draft Processing
44.2.1
Set Up Draft Processing
44.2.1.1
Automatic Accounting Instructions:
44.2.1.2
User Defined Codes:
44.2.2
How Does Draft Processing Differ from Automatic Payment Processing?
44.2.2.1
Writing Payments
44.2.2.2
Updating the A/P Ledger
44.2.2.3
Selecting Paid Drafts
44.2.2.4
Posting Outstanding A/P Drafts
44.2.3
Example: Paying Drafts
44.2.4
Voiding Drafts
45
Select Paid Drafts
45.1
Selecting Paid Drafts
46
Post Outstanding A/P Drafts
46.1
Posting Outstanding A/P Drafts
46.1.1
Processing Options
46.2
Voiding Drafts
Part VIII Supplier Ledger and Payment Information
47
Overview to Supplier Ledger and Payment Information
47.1
Objectives
47.2
About Supplier Ledger and Payment Information
48
Review Supplier Ledger Information
48.1
Reviewing Supplier Ledger Information
48.2
Locating Vouchers
48.2.1
What You Should Know About
48.3
Reviewing Vouchers and Voucher Information
48.3.1
What You Should Know About
48.4
Reviewing Voucher Journal Entries
48.4.1
What You Should Know About
48.5
Reviewing Voucher Payments
48.5.1
What You Should Know About
48.5.2
Processing Options
49
Review Payment Information
49.1
Reviewing Payment Information
49.2
Locating Payments
49.3
Reviewing Payments
49.3.1
What You Should Know About
49.4
Reviewing Payment Journal Entries
49.5
Reviewing Payment Remittances
49.5.1
What You Should Know About
49.5.2
Processing Options
Part IX A/P Reports
50
Overview to A/P Reports
50.1
Objectives
50.2
About A/P Standard and Analytical Reports
50.2.1
Why Would You Print a Standard Report?
50.2.2
Why Would You Print an Analytical Report?
51
Print A/P Standard Reports
51.1
Printing Open A/P Summary Reports
51.1.1
Processing Options
51.1.2
Data Sequence for Open A/P Summary
51.2
Printing Open A/P Detail Reports
51.2.1
Processing Options
51.2.2
Data Sequence for Open A/P Detail
51.3
Printing Open A/P Reports with Foreign Amounts
51.3.1
Processing Options
51.3.2
Data Sequence for Open A/P with Foreign Amounts
51.3.3
What You Should Know About
51.4
One Time Payment Report
52
Print A/P Analytical Reports
52.1
Printing Payment Detail Reports
52.1.1
Processing Options
52.1.2
Data Sequence for A/P Payment History Detail
52.2
Printing Payment Registers
52.2.1
Data Sequence for Payment Register
52.2.2
Processing Options
52.3
Printing Suspected Duplicate Payments Reports
52.3.1
Processing Options
52.3.2
What You Should Know About
52.3.3
Data Sequence for Suspected Duplicate Payments
52.4
Printing Receivables/Payables Netting Reports
52.4.1
Before You Begin
52.4.2
Data Selection and Sequence for Receivables/Payables Netting
52.4.3
Processing Options
52.5
Printing Supplier Analysis Reports
52.5.1
Processing Options
52.5.2
Data Sequence for Supplier Analysis Report
52.6
Printing Supplier Totals by G/L Account Reports
52.6.1
Processing Options
Part X Period-End Processing
53
Overview to Period-End Processing
53.1
Objectives
53.2
About A/P Integrity and "As Of" Reports
53.2.1
Why Should You Run Periodic Reports?
54
Process A/P Integrity Reports
54.1
Processing A/P Integrity Reports
54.2
Running A/P Integrity Reports
54.2.1
What You Should Know About
54.2.2
Running A/P Original Document to G/L by Batch (P04701)
54.2.2.1
Balance Test
54.2.2.2
Pay Status Test
54.3
Running A/P Payments to G/L by Batch (P04702)
54.3.1
Manual Payments With Match and Automatic Payments
54.3.2
Manual Payments Without Match
54.3.3
Running A/P to G/L by Offset Account (P047001)
54.3.3.1
DREAM Writer Requirements
54.3.4
Processing Option Considerations
54.3.5
Processing Options
54.4
Correcting A/P Out-of-Balance Conditions
54.5
Running A/P Payment Header to Detail (P04714)
55
Print A/P "As Of" Reports
55.1
Generating the "As Of" Date Tables
55.1.1
What Happens When You Generate the Date Table?
55.1.2
Before You Begin
55.1.3
What You Should Know About
55.1.4
Processing Options
55.2
Reviewing A/P "As Of" Information
55.2.1
Before You Begin
55.2.2
Processing Options
Part XI 1099 Preparation
56
Overview to 1099 Preparation
56.1
Objectives
56.2
About 1099s
56.3
How Do You Prepare for 1099 Reporting?
57
Review Address Book Information for 1099s
57.1
Reviewing Address Book Information for 1099s
57.2
Reviewing Supplier and Company Information for 1099s
57.2.1
Supplier Address Information Guidelines
57.2.2
Company Information Guidelines
57.3
Verifying Supplier Information for 1099s
57.3.1
Reviewing the W-9 Exception Report
57.3.2
Data Selection for W-9 Exception Report
57.3.3
Reviewing the W-9 Report with Tax ID
57.3.4
What You Should Know About
57.3.5
Data Selection and Sequence for W-9 Report with Tax ID
58
Choose a 1099 Method
58.1
Choosing a 1099 Method
59
Set Up AAIs for 1099s
59.1
Setting Up AAIs for 1099s
59.2
What Are AAI Object Accounts?
Part XII System Setup
60
Overview to System Setup
60.1
Objectives
60.2
About A/P System Setup
61
Set Up Constants for A/P
61.1
Setting Up Constants for A/P
61.1.1
Before You Begin
61.1.1.1
Example: Journal Entry Created by Automatic Offset
62
Set Up Payee Control
62.1
Setting Up Payee Control
62.1.1
Control Fields
62.1.2
Accessing the Payee Control Server
62.2
Setting Up Security for the Payee Control Server
62.2.1
Processing Options
63
Set Up Supplier Bank Account Information
63.1
Overview
63.2
Bank Type Code
63.2.1
Bank Type Code User Defined Table
63.2.2
What You Should Know About
63.2.3
Bank Account by Currency
63.2.4
Pre-Note Code
63.2.5
What You Should Know About
63.2.6
Effective Date/Expiration Date
63.2.7
What You Should Know About
63.2.8
Additional Audit Information
64
Accounts Payable Approvals Setup
64.1
Overview
64.2
Accounts Payable Constants
64.3
A/P Approval Control Revisions
64.4
Global Approver Update (P04840)
64.4.1
Processing Options
64.5
Re-evaluate Voucher Status
64.5.1
Processing Options
64.6
A/P Approval – Approval Controls
64.6.1
Processing Options
65
Set Up Payment Terms for A/P
65.1
Setting Up Payment Terms for A/P
65.2
Setting Up Payment Terms
65.2.1
About Payment Terms Codes
65.3
Setting Up Advanced Payment Terms
65.4
Setting Up Due Date Rules
65.4.1
What You Should Know About
65.5
Setting Up Work Day Calendars
65.5.1
What You Should Know About
65.6
Setting Up Payment Term Codes
65.6.1
Payment Term Codes
65.6.2
Before You Begin
65.7
Setting Up Installment Payments
65.7.1
What You Should Know About
65.8
Working with Payment Terms for Multi-Tiered Discounts
65.8.1
Before You Begin
65.8.2
Setting Up a Multi-Tiered Due Date Rule
65.8.3
What You Should Know About
65.8.4
Updating the Discount Available for Multi-Tiered Terms
66
Overview of AAIs
66.1
About AAIs
66.2
What Are Default AAIs?
66.3
How Does the System Search for AAIs?
67
Understand AAIs for A/P
67.1
About AAIs for A/P
67.2
What AAIs Are Available?
67.2.1
Payables Bank Accounts – PB
67.2.1.1
Example
67.2.2
Payables Class Accounts – PC
67.2.2.1
Example
67.2.3
Payable Discounts Available – PKD
67.2.4
Payable Discounts Lost – PKL
67.2.5
AP Discount AAI's with Job Cost
67.2.6
Preliminary Distribution for Voucher Logging – PP
67.2.7
Suspense A/P Trade Account – PO
67.2.7.1
Example
67.2.8
Payables Tax – PT
67.2.9
Drafts Payable – PD
67.2.10
AP/AR Netting – NC
67.2.11
Gain/Loss on Foreign Currency – PG/PL
67.2.12
Unrealized Gain/Loss on Foreign Currency – PV/PW/PR
67.2.13
Gain/Loss on Alternate Currency – PY/PZ/P7
68
Work with AAIs
68.1
Working with AAIs
68.1.1
Before You Begin
68.1.2
What You Should Know About
68.1.3
What You Should Know About
68.1.4
What You Should Know About
69
Understand User Defined Codes for A/P
69.1
About User Defined Codes for A/P
69.2
Which User Defined Codes Are Available?
69.2.1
Document Type Codes
69.2.1.1
Voucher Document Type Codes
69.2.1.2
Matching Document Type Codes
69.2.2
Payment Status Codes
69.2.3
Payment Instrument Codes
69.2.4
Tax Calculation Codes
69.2.5
Aging Vocabulary Codes
69.2.6
Special Handling Codes
70
Set Up User-Defined Codes
70.1
Setting Up User-defined Codes
70.1.1
What You Should Know About
71
Set Up Category Codes for Vouchers
71.1
Setting Up Category Codes for Vouchers
71.1.1
Process Flow for Using Voucher Category Codes
71.1.2
Example: Voucher Category Codes Screen
71.1.3
Before You Begin
71.1.4
What You Should Know About
72
Set Up Next Numbers
72.1
Setting Up Next Numbers
72.1.1
What You Should Know About
Part XIII Automatic Payment Setup
73
Overview to Automatic Payment Setup
73.1
Objectives
73.2
About Automatic Payment Setup
74
Set Up Bank Account Information for A/P
74.1
Setting Up Bank Account Information for A/P
74.1.1
Before You Begin
74.1.2
What You Should Know About
74.1.3
Processing Options
75
Set Up Print Sequence for Payments
75.1
Setting Up Print Sequence for Payments
75.1.1
What You Should Know About
76
Set Up Payment Instruments
76.1
Setting Up Payment Instruments
76.1.1
Before You Begin
76.2
Verifying and Assigning Programs to a Payment Instrument
76.2.1
What You Should Know About
76.3
Defining Formats of Payment Instruments
76.3.1
What You Should Know About
76.4
Assigning Payment Instruments to Suppliers
76.5
Setting Up Debit Statements
76.6
Processing Options for Payment Programs
76.6.1
Processing Options
77
Set Up Business Unit Information
77.1
Setting Up Business Unit Information
78
Set Up Company Information
78.1
Setting Up Company Information
79
Set Up Bank Account Cross Reference
79.1
Setting Up Bank Cross Reference
79.1.1
Before You Begin
79.2
Setting Up Bank Account Cross-References for A/P
79.2.1
What You Should Know About
79.3
Verifying Cross-References for A/P
79.3.1
Printing the Bank Account Exception Report
79.3.2
Printing the Address Book Exception Report
Part XIV A/P Tax Setup and Forecasting
80
Overview to A/P Tax Setup
80.1
Objectives
80.2
About A/P Tax Setup
80.2.1
What Are the Different Types of Taxes?
81
Overview to A/P Cash Forecasting
81.1
Objectives
81.2
About A/P Cash Forecasting
82
Forecast A/P Cash Flow
82.1
Forecasting A/P Cash Flow
82.1.1
What You Should Know About
82.1.2
Processing Options
Part XV Batch Voucher Processing
83
Overview to Batch Voucher Processing
83.1
Objectives
83.2
About Batch Voucher Processing
83.2.1
What Happens During Batch Voucher Processing?
83.2.2
Before You Begin
83.2.3
What You Should Know About
84
Review Batch Vouchers
84.1
Reviewing Batch Voucher Information
84.2
Reviewing Batch Voucher Detail
84.2.1
Processing Options
85
Work with Batch Vouchers
85.1
Working with Batch Vouchers
85.1.1
What You Should Know About
85.2
Adding Vouchers to Batches
85.3
Creating Payment Information
85.4
Revising Unprocessed Batch Vouchers
86
Process Batch Vouchers
86.1
Submitting Vouchers for Batch Processing
86.1.1
What You Should Know About
86.2
Verifying Batch Voucher Information
86.2.1
What You Should Know About
86.2.2
Processing Options
86.3
Correcting Batch Vouchers
86.3.1
What You Should Know About
86.4
Posting Batch Vouchers
87
Purge Processed Batch Vouchers
87.1
Purging Processed Batch Vouchers
87.1.1
Processing Options
Part XVI Payee Control
88
Overview to Payee Control
88.1
Objectives
88.2
About Payee Control
88.2.1
Example: How Payee Control Works
88.2.2
What You Should Know About
89
Review and Approve Changes to Controlled Data
89.1
Reviewing and Approving Changes to Controlled Data
90
Print Changes to Controlled Data
90.1
Printing Changes to Controlled Data
91
Purge Approved Payee Control Records
91.1
Purging Approved Payee Control Records
91.1.1
Processing Options
Part XVII Technical Processes
92
Overview to Technical Processes
92.1
About Technical Processes
93
Work with YTD Voucher Amounts
93.1
Updating YTD Voucher Amounts
93.1.1
How It Works
93.1.1.1
Computation Method 1
93.1.1.2
Computation Method 2
93.1.2
Before You Begin
93.1.3
What You Should Know About
93.2
Correcting YTD Voucher Amounts
93.2.1
Processing Options
93.3
Reviewing YTD Voucher Amounts
93.3.1
Before You Begin
94
Update A/P Records with Address Book Information
94.1
Running Update A/P Records with A/B Information
94.1.1
What Happens if You Do Not Update Approver?
94.1.2
Updating Voucher Category Codes
94.1.3
Before You Begin
94.1.4
Processing Options
95
Purge A/P Records
95.1
Purging Closed A/P Records
95.1.1
Before You Begin
95.1.2
What You Should Know About
95.1.3
Processing Options
95.1.4
Data Selection and Sequence for Purge Closed A/P Records
95.1.5
Working with Purge Files
95.1.6
Post Purge Tasks
95.2
Purging Approved Payee Control Records
95.2.1
Processing Options for P00PURGE
96
Supplier Master Conversion
96.1
Overview
96.2
Conversion
96.2.1
Processing Options
97
Global Update Supplier Company/Business Unit
97.1
Overview
97.1.1
Processing Options
Part XVIII Processing Options
98
Supplier Information Processing Options
98.1
Supplier Master Information (P01054)
98.2
Name Search (P01200)
99
Voucher Processing - Processing Options
99.1
Voucher Entry (P04105)
99.2
Speed Voucher Entry (P041015)
99.3
General Ledger Post (P09800)
99.4
Voucher Journal Report (P04305)
99.5
A/P Approvals - Work with Vouchers (P04531)
100
Other Voucher Entry Methods Processing Options
100.1
Voucher Logging Review & Redistribution (P042002)
100.2
A/P Detail by Approver with Aging (P04428)
100.3
Recycle Recurring Vouchers (P048101)
100.4
Multi-Company Voucher Entry (P041016)
100.5
Multi Voucher Single/Multi Supplier (P041017)
101
Automatic Payment Processing - Processing Options
101.1
Calculate Withholding (P04580)
101.2
A/P Detail Reports (P04423)
101.3
Cash Requirements (P04431)
101.4
A/P Speed Release (P04114)
101.5
Create Payment Groups (P04570)
101.6
Payment Analysis Report (P04578)
101.7
A/P Payments - Work with Payment Groups (P04257)
101.8
Copy File to Tape - A/P Payments (P0457)
101.9
Manual with Match Check Processing (P04102)
101.10
A/P Payments - PPD Bank Tape (P04572T1)
101.11
A/P Payments - CTX Bank Tape (P04572T2)
101.12
A/P Payments - Batch Void/Delete (P04503)
101.13
A/P Payments - Positive Pay Tape Create (P04586)
101.14
Batch File Purge (P00PURGE)
102
Manual Payment Processing - Processing Options
102.1
Manual with Match Check Processing (P04102)
102.2
Manual Payments without Match (P04106)
102.3
Speed Manual Checks (P041065)
102.4
Manual Payment Journal Report (P04311)
103
Payables and Receivables Netting Processing Options
103.1
A/P and A/R Netting (P03455)
103.2
Build A/P and A/R Netting File (P03465)
103.3
A/P and A/R Netting Report (P03466)
104
A/P Draft Processing - Processing Options
104.1
Post Outstanding Drafts (P04803)
105
Supplier Ledger and Payment Information Processing Options
105.1
Supplier Ledger Inquiry (P042003)
105.2
Payment Ledger Inquiry (P042004)
106
A/P Reports Processing Options
106.1
A/P Summary Reports (P04413)
106.2
A/P Detail Reports (P04423)
106.3
Currency Detail Report (P04427)
106.4
A/P Payment Detail (P04424)
106.5
Payment Register - Address & Payment Date (P09313)
106.6
Suspected Duplicate Payments (P04601)
106.7
A/P and A/R Netting (P03455)
106.8
Supplier Analysis Report (P04602)
106.9
Supplier Totals by G/L Account (P09450)
107
Period-End Processing - Processing Options
107.1
A/P to G/L by Offset Integrity Report (P047001)
107.2
Create A/P "As-Of" Files (P04901)
107.3
A/P Detail Reports (P04423)
108
1099 Preparation Processing Options
108.1
Reports by Address (P01301)
108.2
A/B with Tax ID & Prsn/Corp - Foreign Address (P014032)
109
System Setup Processing Options
109.1
Payee Control Server - Options Only (X0450)
109.2
A/P Approver - Global Update of Approvers (P04840)
109.3
A/P Approval - Evaluate Voucher (P04532)
109.4
A/P Approval - Approval Controls (X0453)
109.5
AAIs - Accounts Payable (P00121)
110
Automatic Payment Setup Processing Options
110.1
Bank Account Information (P04130)
110.2
A/P Payments (P04572)
110.3
A/P Payments - PPD Bank Tape (P04572T1)
111
A/P Forecasting Processing Options
111.1
A/P Cash Forecasting (P04520)
112
Batch Voucher Processing - Processing Options
112.1
Batch Voucher Entry (P0401Z1)
112.2
A/P Batch File Processing (P04110Z)
112.3
Batch File Purge (P00PURGE)
113
Payee Control Processing Options
113.1
Batch File Purge (P00PURGE)
114
Technical Processes - Processing Options
114.1
A/P Annual Close - Calculate YTD Vouchered (P04820)
114.2
Update A/P from Address Book (P04802)
114.3
Purge Closed A/P Records (P04800)
114.4
F0401 Supplier Master Conversion (P0401E)
114.5
Supplier Global Update - CO/BU Defaults (P044905)
A
Quick Reference for A/P Codes
A.1
A/P Codes
A.2
Payment Terms
A.3
Document Types
B
Currency Codes and Decimals
B.1
Multi-Currency Option "Off"
B.2
Multi-Currency Option "On"
B.2.1
"Units" Ledgers
B.2.2
"Amounts" Ledgers
B.2.3
Totals on Reports
B.2.4
Monetary (Currency-Specific) Accounts
B.2.5
Technical Considerations
B.2.6
Detailed Posting by Currency
B.2.7
Summary Posting by Currency
C
Batch Input Setup
C.1
Overview
C.2
Table 1 - Required or Conditionally Required Fields
C.3
Table 2 - Optional Control Fields
C.4
Table 3 - Additional Fields
C.4.1
Table 4 - Ignored Fields
D
Structured Query Language (SQL)
D.1
Overview
E
Functional Servers
E.1
About Functional Servers
E.1.1
Example: Voucher Processing Functional Server
F
Procurement for Accounts Payable
F.1
Procurement to Accounts Payable Relationship
F.2
The Procurement System
F.3
System Integration
F.3.1
General Accounting and Accounts Payable
F.3.2
Address Book
F.3.3
Distribution/Logistics
F.3.4
Manufacturing
F.3.5
Other JD Edwards World Systems
F.3.6
Electronic Data Interchange
F.3.6.1
Processing EDI Documents
F.3.6.2
Electronic Documents Supported by JD Edwards World
F.4
Features, Terms, and Concepts
F.4.1
Procurement Methods
F.4.1.1
Purchasing for Inventory
F.4.1.2
Purchasing to the General Ledger
F.4.2
Purchasing Environments
F.5
Detailed Information
F.5.1
Purchase Order Processing Cycle
F.5.2
Purchasing Terms
F.5.2.1
Commitments and Encumbrances
F.5.2.2
Landed Costs
F.5.2.3
Last-In Cost
F.5.2.4
Weighted Average Cost
F.5.2.5
Standard Cost
F.5.3
Optional Procurement Activities
F.6
Menu Overviews
F.7
Procurement for Accounts Payable Cross-References
F.7.1
Procurement
F.7.2
Accounts Payable
F.8
Data Flow and Files
F.8.1
Accounts Payable
F.8.2
Procurement
Index
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