60 Overview to System Setup

This chapter contains these topics:

• Section 60.1, "Objectives"

• Section 60.2, "About A/P System Setup"

60.1 Objectives

• To understand how to set up the A/P controls that let you process payables information

60.2 About A/P System Setup

Before you use the Accounts Payable system, you need to define certain information that the system will use during processing. This information is used to customize the system for your business needs. For example, you might want to enter the totals for a batch of vouchers first and have the system verify the totals after you enter the batch.

System setup consists of:

• Setting up constants for A/P

• Setting up payee control for A/P

• Setting up approvals for A/P

• Setting up payment terms for A/P

• Understanding AAIs

• Understanding AAIs for A/P

• Working with AAIs

• Understanding user defined codes for A/P

• Setting up user defined codes

• Setting up voucher category codes

• Setting up next numbers

The following describes the Accounts Payable setup features:

Feature	Description
Constants	Establish system basics, such as: Whether the system verifies through Batch Control that the amount and number of documents you expect to enter in a batch balance to the totals that you actually enter. Whether you require management approval of batches of documents before posting How you want the system to create automatic offsetting entries Whether the system verifies that suppliers' invoice numbers are not duplicates The number of days in the time intervals on your aging reports
Approvals	Define and control the conditions that will need specific approval in order to generate payments.
Payment terms	Identify the various types of payment terms that your suppliers use, such as net, net with discount, and due upon receipt
AAIs	Define accounting information and general ledger relationships for interacting with the General Accounting system, i.e., A/P Offset and Bank accounts.
User-defined codes	Define customized codes, such as document types and payment statuses, that are appropriate for your business needs
Voucher category codes	The voucher category code feature allows you to track voucher detail at the transaction level. To use this feature, you must first set up voucher category codes and then assign those codes to data dictionary items.
Next numbers	Establish an automatic numbering system for documents