This chapter contains these topics:
To understand how to set up the A/P controls that let you process payables information
Before you use the Accounts Payable system, you need to define certain information that the system will use during processing. This information is used to customize the system for your business needs. For example, you might want to enter the totals for a batch of vouchers first and have the system verify the totals after you enter the batch.
System setup consists of:
Setting up constants for A/P
Setting up payee control for A/P
Setting up approvals for A/P
Setting up payment terms for A/P
Understanding AAIs
Understanding AAIs for A/P
Working with AAIs
Understanding user defined codes for A/P
Setting up user defined codes
Setting up voucher category codes
Setting up next numbers
The following describes the Accounts Payable setup features:
Feature | Description |
---|---|
Constants | Establish system basics, such as:
|
Approvals | Define and control the conditions that will need specific approval in order to generate payments. |
Payment terms | Identify the various types of payment terms that your suppliers use, such as net, net with discount, and due upon receipt |
AAIs | Define accounting information and general ledger relationships for interacting with the General Accounting system, i.e., A/P Offset and Bank accounts. |
User-defined codes | Define customized codes, such as document types and payment statuses, that are appropriate for your business needs |
Voucher category codes | The voucher category code feature allows you to track voucher detail at the transaction level. To use this feature, you must first set up voucher category codes and then assign those codes to data dictionary items. |
Next numbers | Establish an automatic numbering system for documents |