74 Set Up Bank Account Information for A/P

This chapter contains this topic:

74.1 Setting Up Bank Account Information for A/P

Navigation

From Accounts Payable (G04), enter 29

From Accounts Payable Setup (G0441), choose Automatic Payment Setup

From Automatic Payment Setup (G04411), choose Bank Account Information

You must set up information for each bank account from which you make payments. Bank account information is required in both the Accounts Payable and Accounts Receivable systems, for making payments and entering receipts, respectively.

When you transmit electronic payments, you must set up your internal bank account information.

74.1.1 Before You Begin

  • Set up the G/L account for each bank account

To set up bank account information for payments

On Bank Account Information

Figure 74-1 Bank Account Information screen

Description of Figure 74-1 follows
Description of "Figure 74-1 Bank Account Information screen"

  1. Complete the following fields:

    • G/L Bank Account Number

    • Description

  2. Complete the following optional fields:

    • Next Payment Number

    • Next Auto Debit Number

    • Payment Print Queue

    • Attachment Print Queue

    • Debit Statement Print Queue

    • Number of Alignment Checks

    • Detail Lines on Stub

    • Address Number

    • Control Digit

    • Bank Transit

    • Pre-Note Option Code

    • Bank Account Number

    • Float Days - Receivables

    • Float Days - Payables

    • Checking or Savings

    • Bank Routing Number

    • SWIFT Code

    • IBAN

  3. If you use drafts or BACS, complete the following fields:

    • Bank User Number

    • Reference/Roll Number

    • Bank Reference Name

  4. To enter account information for CTX bank tapes, choose the Bank Account X12 Information function.

    Figure 74-2 Bank Account X12 Information screen

    Description of Figure 74-2 follows
    Description of "Figure 74-2 Bank Account X12 Information screen"

  5. Complete the following fields:

    • Authorization Information Qualifier

    • Authorization Information

    • Security Information Qualifier

    • Security Information

    • I/C Sender ID

    • I/C Receiver ID

    • Application Sender's Code

    • Application Receiver's Code

  6. On Bank Account Information, use the Add action.

Field Explanation
Next Payment Number The system updates the next available payment number during automatic payment print processing.
Payment Print Queue This is the print output queue for A/P payments.

Form-specific information

You can define three print queue fields on this form:

  • Payment Print Queue

  • Attachment Print Queue

  • Debit Statement Print Queue

If you leave a print queue blank, the system uses the print queue specified by your user profile.
No of Alignment Checks The number of checks that are needed at the start of check printing in order for the check stock to be aligned properly on the printer.
Detail Lines On Stub Detail Lines per A/P Payment Stub (SDTL) field controls the number of detail lines that appear on an A/P payment stub. The JD Edwards World hardcopy payment formats are written and formatted to a specific form size. For example, the payment formats, such as S04572 and S04572C allow a maximum of 10 detail lines per stub. Although the Detail Lines on Stub field accepts any two digit numeric value, you must create a custom check format program to utilize this feature.
Control Digit This is an optional field that allows you to enter a check digit for a bank account number. The check digit is not part of the key to the Bank Account table (F0030).
Bank Transit The routing and transit number for a particular bank account.
Pre-Note Option Code The code used to override the Pre-Note processing for electronic funds transfers. Valid values are:

blank Use the Pre-Note code assigned to the supplier.

1 – Override the Pre-Note code assigned to the supplier and produce a bank tape with no check output even if the Pre-Note code is set to P.
Bank Account Number The bank account number for a company, customer, or supplier.
Float Days - Payables Future Use - The number of days the check floated. This is defined by subtracting the check date from the bank deposit date.

The value date is calculated by adding the float days to the payment date.
Checking or Savings A flag that indicates whether the account is a checking or savings account. This indicator is only meaningful on the G type bank account records and is used during bank tape processing for automatic payments.

Valid values:

blank – checking account

0 – checking account

1 – savings account
Bank Routing Number The Bank Routing Fraction Number in an identifier that typically appears in the upper right-hand corner of the check. It is usually in the format 9999- 9999/9999 and identifies the bank and bank branch. Similar to the Transit Number.
SWIFT Code The Society for Worldwide Interbank Financial Telecommunications (SWIFT) code is an international banking identification code used to identify the origin and destination of electronic (or wire) financial transfers.
Bank User Number The number assigned by the sponsor in the particular bank system (for example, the UK BACS system). This number will be included on all files submitted by the user.
Reference/Roll Number The recipient's reference number.

For French Electronic Funds Transfer, the six positions of this field are used to indicate the Banque de France sender's number.
Bank Reference Name The name of the account associated with the user number (within the particular bank system).
Authorization Info Qualifier Code to identify the type of information in the Authorization Information. X12 standard information used in payments.
Authorization Information Information used for additional identification or authorization of the interchange sender or the data in the interchange; the type of information is set by the Authorization Information Qualifier. X12 standard information for payments.
Security Info Qualifier Code to identify the type of information in the Security Information. X12 standards for payments.
Security Information This is used for identifying the security information about the interchange sender or the data in the interchange; the type of information is set by the Security Information Qualifier. X12 standards for payments.
I/C Sender ID Identification code published by the sender for other parties to use as the receiver ID to route data to them; the sender always codes this value in the sender ID element. X12 standards for payments.
I/C Receiver ID Identification code published by the receiver of the data. When sending, it is used by the sender as their sending ID, thus other parties sending to them will use this as a receiving ID to route data to them. X12 standards for payments.
Application Sender's Code Code identifying party sending transmission. Codes agreed to by trading partners. X12 standards for payments.
Application Receiver's Code Code identifying party receiving transmission. Codes agreed to by trading partners. X12 standards for payments.

74.1.2 What You Should Know About

Topic Description
Preventing fields from appearing on the form You can prevent electronic funds and bank system field information from appearing on the form by setting processing options.
Time Stamp on F0030 All programs that update the Bank Account Information File (F0030) will update the time stamp in that file.
Changing the Address Number To change the Bank Address Number, choose Exit to Bank Account Addresses (F8) to access the Bank Account Addresses program (P00302).
BACS and IAT Payments If you process payments using BACS or IAT, see Chapter 34, "BACS and IAT Payment Processing" for more information.