45 Select Paid Drafts

This chapter contains this topic:

45.1 Selecting Paid Drafts

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From Accounts Payable (G04), choose Automatic Payment Processing

From Automatic Payment Processing (G0413), choose Draft Inquiry/Selection

When you know a draft has been paid, either from your bank statement or based on the draft due date, you select the draft as paid. This closes the draft and allows you to post it.

You select drafts from a list of drafts against a particular bank account. You can review drafts with pay statuses of draft created and draft selected. When you select a draft as paid, the system changes its pay status to draft selected (#).

To select a paid draft

On Draft Inquiry/Selection

Figure 45-1 Draft Inquiry/Selection screen

Description of Figure 45-1 follows
Description of "Figure 45-1 Draft Inquiry/Selection screen"

  1. Complete the following fields:

    • Pay Status (optional)

    • G/L Bank Account

    • Net Due Date (optional)

  2. Drafts displayed will automatically be selected for payment (option field defaults to 1). To prevent a draft from being selected as paid, change the following field to blank:

    • Option

  3. Use the Change action and enter to select the draft.

Field Explanation
Pay Status Code A user defined code (00/PS) that indicates the current payment status for a voucher or an invoice. Codes are:

P – Paid. The voucher or invoice is paid in full.

A – Approved for payment, but not yet paid. This applies to vouchers and automatic cash applications.

H – Hold pending approval.

R – Retainage.

% – Withholding applies.

? – Other codes. All other codes indicate reasons that payment is being withheld. The Accounts Payable system does not print payments for any other code.

Form-specific information

In the context of drafts, the following codes apply:

D – Draft accepted

# – Draft selected

P – Draft paid