5 Overview to Voucher Processing

This chapter contains these topics:

5.1 Objectives

  • To understand the differences between the two most common voucher entry methods, standard vouchers and speed vouchers

  • To revise vouchers

  • To review and post vouchers

5.2 About Voucher Processing

You must create a voucher before you can issue payment to your suppliers. Effective management of voucher processing is fundamental to your accounts payable department.

Voucher processing consists of:

  • Understanding voucher entry controls

  • Understanding G/L date warnings

  • Working with standard vouchers

  • Working with one time payments

  • Entering other types of vouchers

  • Working with model journal entries

  • Entering speed vouchers

  • Reviewing and approving vouchers

  • Reviewing vouchers

  • Approving voucher batches

  • Understanding the post process for A/P

  • Posting vouchers

  • Revising posted vouchers

  • Printing voucher journals

5.2.1 What Is the Three-Tier Process?

Voucher processing is one example of three-tier processing. All JD Edwards World systems use three-tier processing to manage batches of transactions. The term three-tier refers to three standard steps you perform.

The following graphic illustrates the three-tier process.

Figure 5-1 The Three-Tier Process

Description of Figure 5-1 follows
Description of "Figure 5-1 The Three-Tier Process"

5.2.2 What Are the Types of Vouchers?

Depending on your needs, you can choose to enter the following types of vouchers:

  • Standard vouchers. These vouchers provide the most flexibility and options.

  • Speed vouchers. These vouchers offer less flexibility and fewer options than standard vouchers. However, they provide a quicker way of entering voucher and accounting information.

See Also:

5.2.3 Which Type of Voucher Should You Enter?

The following describes the features of standard and speed vouchers and the advantages and disadvantages of each:

Type Advantage Disadvantage
Standard voucher You can:

  • Create split payments

  • Set up recurring vouchers

  • Modify and delete entries

  • Specify from which bank account to pay

  • Assign an alternate payee

  • Review the Approval Status of voucher

 You cannot:

  • Enter vouchers as quickly because you use two forms to enter voucher and general ledger information
Speed voucher You can:

  • Enter vouchers quickly because you enter less information

  • Use one form to enter voucher and general ledger information

  • Assign an alternate payee

 You cannot:

  • Override G/L bank account or G/L (class) offset

  • Modify or delete entries

  • Set up recurring vouchers

  • Create a payment schedule

  • Split payments

5.2.4 When Do You Review and Approve Vouchers?

After you enter vouchers, you can review and approve them before posting. Use the review program to:

  • Review and approve batches

  • Review and change individual vouchers

  • Review and change journal entries

5.2.5 What Happens When You Post Vouchers?

After you review and approve vouchers, post them to the general ledger. The post program:

  • Selects unposted vouchers and edits each transaction

  • Creates automatic offsets (document type AE) to A/P trade and tax accounts

  • Posts accepted transactions to the Account Balances table (F0902)

  • Marks the vouchers as posted in the Account Ledger (F0911 - post code = P) and A/P Ledger (F0411 - post code = D) tables

  • Prints a posting edit report, which lists any errors, and a posting journal report