4 Locate Suppliers

This chapter contains this topic:

Section 4.1, "Locating Suppliers"

4.1 Locating Suppliers

Navigation

From Accounts Payable (G04), choose Supplier & Voucher Entry

From Supplier & Voucher Entry (G0411), choose Name Search

To enter or review A/P information, you locate a supplier by specifying various search criteria.

This information is stored in the Address Book Master table (F0101).

To locate a supplier

On Name Search

Figure 4-1 Name Search screen

Description of "Figure 4-1 Name Search screen"

Complete any of the following fields to define and/or limit your search:

Alpha Name
Search Type
Person/Corporation
Business Unit
Category Code
Consolidation Code
State
Country
Postal Code

Field	Explanation
Alpha Name	The text that names or describes an address. This 40-character alphabetic field appears on a number of forms and reports. You can enter dashes, commas, and other special characters, but the system cannot search on them when you use this field to search for a name.
Search Type	A user defined code (01/ST) that identifies the kind of address book record you want the system to select when you search for a name or message. For example: E – Employees X – Ex-employees V – Suppliers C – Customers P – Prospects M – Mail distribution lists Form-specific information Placing security on search types might restrict you from viewing certain records. When security is active, a code is required in this field.
Consolidation Code	The Consolidation Code is a way to group associated Address Book numbers in order to report on group financial data.

Field

Explanation

Alpha Name

The text that names or describes an address. This 40-character alphabetic field appears on a number of forms and reports. You can enter dashes, commas, and other special characters, but the system cannot search on them when you use this field to search for a name.

Search Type

A user defined code (01/ST) that identifies the kind of address book record you want the system to select when you search for a name or message. For example:

E – Employees

X – Ex-employees

V – Suppliers

C – Customers

P – Prospects

M – Mail distribution lists

Form-specific information

Placing security on search types might restrict you from viewing certain records. When security is active, a code is required in this field.

Consolidation Code

The Consolidation Code is a way to group associated Address Book numbers in order to report on group financial data.

4.1.1 Processing Options

See Section 98.2, "Name Search (P01200)"