70 Set Up User-Defined Codes

This chapter contains this topic:

To access a user-defined code, enter UDC on the command line of any menu. On General User-defined Codes, enter the system code, such as 00, and the user-defined code list, such as DV for voucher document types. Alternatively you can access User-defined Codes from menu G00.

70.1 Setting Up User-defined Codes

Because the Accounts Payable system already has some user-defined codes in place, you need to verify that they are appropriate for your business needs. You can set up additional user-defined codes as needed.

To set up a user-defined code

On the appropriate user-defined codes form

Figure 70-1 User Defined Code Types screen

Description of Figure 70-1 follows
Description of "Figure 70-1 User Defined Code Types screen"

  1. Complete the following fields:

    • Character Code

    • Description

    • Description-2 (optional)

  2. Use the Add action.

Field Explanation
Character Code This column contains a list of valid codes for a specific user-defined code table. The number of characters permitted for a code appears in the column title.
Description A user-defined name or remark that describes a field.

70.1.1 What You Should Know About

Topic Description
User-defined code forms Depending on the user-defined code, the following applies:

  • The Code field accepts 1, 2, 3, or 10 characters

  • The Description 02 field might not appear
Deleting a user-defined code To delete a user-defined code, remove the information in the Character Code and Description fields. The Delete action deletes the entire list.
Printing a list of user-defined codes Choose User-defined Codes List from the Accounts Payable Setup menu (G0441) and run the appropriate DREAM Writer version.