20 Set Up Country Constants for Address Book

This chapter contains the topic:

20.1 Setting Up Country Constants for Address Book

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From Address Book (G01), enter 29

From Address Book Setup (G0141), choose Country Constants Revisions

Each country has different requirements for mailing addresses. If you do business in several countries, you might need to specify formats for each country. To control the placement of this information on reports and labels for a specific country, set up a country constant.

There are predefined mailing formats available to help you quickly set up country constants. In addition to the mailing address format, you can specify the use of a postal code, standard salutation, and attention line.

Figure 20-1 Country Constants Map

Description of Figure 20-1 follows
Description of "Figure 20-1 Country Constants Map"

20.1.1 What Are the Predefined Mailing Formats?

The following describes the predefined mailing formats:

Format Description
Format 01
  • Mailing Name

  • Address Block

  • Postal Code/City

  • Country
Format 02
  • Mailing Name

  • Address Block

  • City

  • State

  • Postal Code

  • Country
Format 03
  • Mailing Name

  • Address Block

  • City/Postal Code

  • State

  • Country
Format 04
  • Mailing Name

  • Address Block

  • City/State/Postal Code

  • Country
Format 05
  • Mailing Name

  • Address Block

  • City

  • State

  • Country
Format 06
  • Mailing Name

  • Address Block

  • Postal Code/State/City

  • Country
Format 07
  • Mailing Name

  • Address Block

  • City

  • Country
Format 08
  • Mailing Name

  • Address Block

  • Postal Code/City/State

  • Country
Format 09
  • Mailing Name

  • Address Block

  • City/State

  • Postal Code
Format 10
  • Mailing Name

  • Address Block

  • City/Postal Code

  • Country
Format 11
  • Mailing Name

  • Postal Code/City

  • Address Block

  • Country
Format 12
  • Mailing Name

  • Address Block

  • City/State

  • Postal Code

  • Country
Format 13
  • Postal Code

  • Mailing Name

  • Address Block

  • Country
Format 14
  • Mailing Name

  • Address Block

  • City

  • County

  • Postal Code

  • Country
Format 15
  • Postal Code

  • Address Block

  • Mailing Name

  • Country
Format 16
  • Mailing Name

  • Address Block

  • Postal Code/City

  • Country
Format 17
  • Mailing Name

  • Address Block

  • Postal Code

  • Country
Format 18
  • Mailing Name

  • Address Block

  • City

  • Postal Code/Country
Format 19
  • Mailing Name

  • Address Block

  • City

  • Country

  • Postal Code
Format 20
  • Mailing Name

  • Address Block

  • City/Postal Code/Country
Format 21
  • Country
Format 22
  • Postal Code/City

  • Address Block

  • Mailing Name

  • Mailing Name

  • Address Block

  • Country

This information is stored in the Country Constants Master file (F0070).

20.1.2 Before You Begin

  • Set up the country's value on the user defined codes list 00/CN

  • Verify that the country code does not have an address format already set up

  • Ensure that only authorized people can access and change the country constants

See Also:

To set up country constants

On Country Constants Revisions

Figure 20-2 Country Constants Revisions screen

Description of Figure 20-2 follows
Description of "Figure 20-2 Country Constants Revisions screen"

  1. Complete the following fields:

    • Country

    • Address Format ID

  2. Complete the following optional fields:

    • Postal Code Sign

    • Standard Salutation

    • Standard Salutation Placement

    • Attention Abbreviation

    • Attention Name Placement

    • Title

    • Print Country

  3. Press Enter

Field Explanation
Country A user defined code system 00, type CN, which identifies the country.

The country code is used in the Address Book system for data selection and address formatting. It has no affect on currency conversion.
Address Format ID A code that indicates how an address will appear on documents, reports, and mailing labels.

Form-specific information

These are hard coded formats. The valid values are on UDC 00/AF.
Postal Code Sign The Japanese Postal System requires the Postal Code Sign. A standard postal code sign must precede the Postal Code Sign. The standard postal code sign and Postal Code Sign are required to appear on the first line of an address.
Standard Salutation The Standard Salutation is a code used to indicate a personal salutation in an address.
Standard Salutation Placement The Standard Salutation Placement field indicates where the salutation should appear with the name.

Blank means the Standard Salutation will appear before the name

0 – means the Standard Salutation will appear before the name

1 – means the Standard Salutation will appear after the name

2 – means the Standard Salutation will appear:

a. - At the end of the last non-blank address line if no attention name exists.

b. - At the end of the attention name if one exists.
Attention Abbreviation A field that tells the system how you want the word "Attention" abbreviated on mailing labels.
Attn Name Placement A code that indicates where the attention name line should appear in the formatted mailing address. Valid codes are:

0 – Insert attention line after Address Line 1.

1 – Insert attention line after Address Line 2.

2 – Insert attention line after last non-blank address line.

If you leave this field blank, the system uses 0.
Title This code will control where the title of the Who's Who attention name is placed when printing an address.

0 – Place the title after the Who's Who attention name.

1 – Place the title before the Who's Who attention name.

If you leave this field blank, the system uses 0.
Print Country (1/0) A flag to designate the printing of Country Code on Mailing Addresses.

Allowed Values:

0 – Do not print Country Code. (Default)

1 – Print Country Code.

When blank the system uses 0.