23 Set Up Next Numbers

This chapter contains the topic:

Section 23.1, "Setting Up Next Numbers."

23.1 Setting Up Next Numbers

Navigation

From Master Directory (G), enter 29

From General Systems (G00), choose Next Numbers

When you enter a document, such as an invoice or journal entry, you can assign a document number or let the next numbers program assign one. Next Numbers assigns numbers to documents using either or both of the following:

Standard next numbers. The system finds the next available number in the Next Numbers file (F0002) and assigns the number to the document.
Next numbers by company and fiscal year. The system assigns a unique set of next numbers for each company, fiscal year, or combination of company and fiscal year in the Next Numbers by Company/Fiscal Year file (F00021).

Setting up next numbers consists of:

Reviewing standard next numbers
Activating check digits for standard next numbers

Figure 23-1 Next Numbers screen

Description of "Figure 23-1 Next Numbers screen"

23.1.1 What You Should Know About

Topic	Description
Changing next numbers	Do not change any next numbers after you start using the JD Edwards World systems. Changing the numbers can result in duplicates as well as the inability to locate previously added numbers.
Changing the sequence of next numbers	Do not change the sequence of the next numbers in the file. Each next number must remain on its current line because programs reference a specific line in the file. For example, in the General Accounting system the next number for journal entries must be on the second line.

To review standard next numbers

On Next Numbers

Complete the following field:
- System Code
Verify information in the following field:
- Next Number

Field	Explanation
System Code	A user-defined code (98/SY) that identifies a JD Edwards World system.
Next Number	The number that the system will use next when assigning numbers. Next numbers can be used for many types of entries, including voucher numbers, invoice numbers, journal entry numbers, employee numbers, address numbers, contract numbers, and so on. You must use the next numbers already established, unless custom programming has been provided.

To activate check digits for standard next numbers

You can have the system assign check digits for any set of standard next numbers. Check digits prevent errors caused by transposition during data entry. For example, activating check digits in the address book for suppliers prevents a voucher from being assigned to the wrong supplier if digits are transposed during voucher entry.

JD Edwards World recommends that you use check digits for next numbers only if a transposition during data entry is likely to create errors.

On Next Numbers

Complete the following field:
- System Code
For each set of next numbers, complete the following field:
- Check Digit

Field	Explanation
Check Digit	A code that specifies whether the system adds a number to the end of each next number assigned. For example, if you are using check digits and the next number is 2, the system will add a check digit such as 7, making the last two numbers 27. Check digits provide a method of randomly incrementing numbers to prevent the assignment of transposed numbers. In the example above, the system would never assign next number 72 while check digits are activated. Valid codes are: Y – Yes, add a check digit to this next number N – No, do not add a check digit

Field

Explanation

Check Digit

A code that specifies whether the system adds a number to the end of each next number assigned. For example, if you are using check digits and the next number is 2, the system will add a check digit such as 7, making the last two numbers 27. Check digits provide a method of randomly incrementing numbers to prevent the assignment of transposed numbers. In the example above, the system would never assign next number 72 while check digits are activated.

Valid codes are:

Y – Yes, add a check digit to this next number

N – No, do not add a check digit