5 Enter Totals

This chapter contains these topics:

• Section 5.1, "Entering Interim Subtotals,"

• Section 5.2, "Entering Level of Detail Totals."

You enter totals so that the system reports on specific information.

5.1 Entering Interim Subtotals

You enter interim subtotals to create column reports for items such as:

• Gross margins

• Profits before tax

You can do this without specifying rows.

Before you enter subtotals, you must verify that your automatic accounting instructions are in the correct location on your report. FASTR uses several AAIs, that is, items where you assign totals in your report. These items are identified as FR for the FASTR program. FR AAIs appear in your report as FRxx, in which xx stands for any two-letter combination. You use the FR AAIs anywhere in your chart of accounts that you want a total to be calculated and where you want a subsequent title for that calculation.

You can enter up to 20 interim subtotals. You can use *BEFORE and *AFTER wildcards to specify a line of characters to print before or after the total line.

Complete the following tasks:

• View automatic accounting instructions

• Enter subtotals

To view automatic accounting instructions

Navigation

In the command line on the FASTR menu (G83), enter AAI

1. On Automatic Accounting Instructions, enter 83 in the following field:

   • Skip to Sequence Number

   Figure 5-1 Automatic Accounting Instructions screen

   
   Description of "Figure 5-1 Automatic Accounting Instructions screen"
   
   

Field	Explanation
Skip to Sequence Number	A field that controls the sequencing of information on the screen.

To enter subtotals

Navigation

From the FASTR menu (G83), choose Financial Statements

On Financial Statements

1. Access FASTR Definition Options.

2. On FASTR Definition Options, select Override Default Information.

3. Access the second screen.

   Figure 5-2 Override Default Information (Page 2) screen

   
   Description of "Figure 5-2 Override Default Information (Page 2) screen"
   
   

4. On Override Default Information, enter Y in the following field:

   • AAI Subtotaling

5. Complete the following field:

   • Ending Object

Field	Explanation
AAI Subtotaling	Includes automatic accounting instructions on the report. The Object field must be selected for sequencing if you use AAI subtotaling.
Ending object	Specifies the object account where AAI subtotaling ends. When running a balance sheet report, the value in this field must be greater than the last balance sheet account.

5.1.1 What You Should Know About

Topic	Description
Entering column types	If you do not know which column type to use, use AR.
The subtotaling feature	The subtotaling feature adds all accounts up to, but not including, the object account number specified in the Object field.
Ending objects	If you do not specify an ending object when choosing AAI Subtotaling, the AAI interim totals (with account numbers above your selected report range) will still print.

5.2 Entering Level of Detail Totals

Navigation

From the FASTR menu (G83), choose Financial Statements

You can enter an account level of detail range to create a rollup report without specifying rows. You use AAI subtotaling to enter level of detail totals in FASTR reports.

To enter a level of detail total

On Financial Statements

1. Access FASTR Definition Options.

2. On FASTR Definition Options, select Override Default Information.

3. Access the second screen.

   Figure 5-3 Override Default Information (Second) screen

   
   Description of "Figure 5-3 Override Default Information (Second) screen"
   
   

4. On Override Default Information, complete the following fields:

   • Account Level of Detail Range

Field	Explanation
Account LOD Range	Determines the highest level of detail (lowest number) for object accounts on the Account Level of Detail report. This is valid for non-row reports only. To produce output in an Account Level of Detail report, the object must be selected as one of the sequence fields on General Specifications.

5.2.1 What You Should Know About

Topic	Description
Level of detail entries	Your beginning level of detail entry must be equal to the first account accessed by the system and enter into the workfile. For example, if the account range 5000 - 5999 has a level of detail of 4, your beginning level of detail entry must also be 4.