51 Set Up Next Numbers

This chapter contains the topic:

• Section 51.1, "Setting Up Next Numbers."

The Next Numbers program controls the automatic numbering in many systems. When you set up next numbers, you enable the system to automatically assign unique numbers to certain items. For example, when you create an equipment master for a new piece of equipment, the system assigns a unique number to the equipment. Or, when you enter a document, such as an invoice or journal entry, the system assigns a unique number to that document.

51.1 Setting Up Next Numbers

Navigation

From Fixed Assets (G12), enter 29

From Fixed Asset System Setup (G1241), choose Next Numbers

Next numbers works in conjunction with the data dictionary. Each data dictionary item that uses next numbers contains a next numbering index value, which corresponds to the line number containing the next number value for that data item. The program stores the increment for the next available number in the Next Numbers table (F0002) and automatically uses the next available number when one is assigned.

The Fixed Assets system automatically assigns unique numbers to the following items:

Item	Description
Item number	Use to identify the assets in your system by a unique number.
Fixed asset documents	Use to identify documents that the system creates when you run various Fixed Assets programs including: Compute Depreciation Single/Mass Asset Transfer Single/Mass Asset Disposal Enter Beginning Balances Asset Splits
Location information and associated text	Use to identify individual lines of location information and associated text. The system assigns every location tracking record a text number, whether you enter text for the record or not. Various programs in the system use the text key number internally.
Location tracking information	Use to group location tracking records. The transfer number can include multiple location information lines for multiple pieces of equipment. For example, when you enter location tracking information for several pieces of equipment on one screen, the system generates a transfer number to group each line of information together as one transfer order.

You set up next numbers only once for the entire system. The system stores the next available number for each program in the Next Numbers table (F0002). When you enter a new asset, transfer an asset, enter message text, or run a fixed asset program that generates a new document, the system automatically assigns the next available number to the new item.

Caution:

You must specify the first next number for the Asset ID Number. The number must be a value of 1 or greater.

If you convert to the Fixed Assets system, you must specify an Asset ID Number that is greater than your highest asset identification number. Other next number specifications are optional.

To set up next numbers

On Next Numbers

Figure 51-1 Next Numbers screen

Description of "Figure 51-1 Next Numbers screen"

1. To locate next numbers for a specific system, complete the following field:

   • System Code

2. For each number to set up, complete the following fields:

   • Next Number

   • Check Digit

Field	Explanation
System Code	A user defined code (98/SY) that identifies a JD Edwards World system.
Next Number	The next number which will automatically be assigned by the system. Next numbers can be used for many types of documents including voucher numbers, invoice numbers, journal entry numbers, employee numbers, address numbers, and so on. Next numbers can be reviewed from the Operations Control Menu. You must adhere to the next numbers that have been pre-established unless custom programming has been provided.
Check Digit	A number that prevents the Next Numbers program (P0002) from assigning transposed numbers. If you use check digits, the system automatically adds a number to the end of each number that it assigns through Next Numbers.
Check Digit	A number that prevents the Next Numbers program (P0002) from assigning transposed numbers. If you use check digits, the system automatically adds a number to the end of each number that it assigns through Next Numbers.

51.1.1 What You Should Know About

Topic	Description
Changing a next number	JD Edwards World recommends that you do not change a next number. If you must change a next number, change it to a greater value only.
Deleting a next number	If you delete a next number value, you might get unpredictable results. JD Edwards World recommends that you do not delete next number values.
Changing the sequence of next numbers	Do not change the sequence of the next numbers in the table. Each next number must remain on its current line because programs reference a specific line in the table. For example, in the General Accounting system the next number for journal entries must be on the second line.
Next numbers by company and fiscal year	You can assign next numbers for the Fixed Assets system by company or by company and fiscal year for selected original documents. See Working with the Next Numbers Facility in the JD Edwards World Technical Foundation Guide for more information about next numbers.
Check digits	The system uses check digits to prevent the assignment of transposed numbers. Check digits help reduce typing errors during data entry by adding a random digit to the end of a next number. It is recommended that you use the check digit for item numbers, but not for document, transfer, and text key numbers.