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Contents
List of Figures
Title and Copyright Information
Preface
Audience
Documentation Accessibility
Related Documents
Conventions
1
Overview to Fixed Assets
1.1
System Integration
1.2
Fixed Assets Features
1.2.1
Multiple Depreciation Books and Methods
1.2.1.1
User-Defined Depreciation
1.2.2
Automated Asset Setup
1.2.3
Asset Search and Location
1.2.4
Insurance, Financing, and Warranty Information
1.2.5
Asset Transfers, Splits, and Disposals
1.2.6
Fixed Asset Reports
1.3
Fixed Assets Process
1.4
Fixed Assets Files
1.4.1
Primary Files
1.4.2
Secondary Files
1.5
Fixed Assets Menu Overview
Part I Asset Identification
2
Overview to Asset Identification
2.1
Objectives
2.2
About Asset Identification
2.2.1
Asset Identification Information
2.2.1.1
Asset Master Record
2.2.1.2
Supplemental and Specification Information
2.2.1.3
Message Logs
2.2.2
Category Codes
2.2.3
Identification Numbers
2.2.4
Parent and Component Relationships
3
Create an Asset Master Record
3.1
Creating an Asset Master Record
3.1.1
Before You Begin
3.1.2
What You Should Know About
3.1.3
Processing Options
3.1.4
What You Should Know About Processing Options
4
Verify Depreciation Information
4.1
Verifying Depreciation Information
4.1.1
What You Should Know About
4.1.2
Processing Options
5
Enter Additional Asset Information
5.1
Entering Supplemental Information
5.1.1
Before You Begin
5.1.2
What You Should Know About
5.2
Entering Specification Information
5.2.1
Before You Begin
5.3
Entering Insurance Information
5.3.1
Processing Options
5.4
Entering Financing Information
5.4.1
Processing Options
5.5
Entering Description Translations
5.6
Working with Message Logs
5.6.1
What You Should Know About
5.6.2
What You Should Know About
6
Search for Asset Information
6.1
Searching for Asset Information
6.1.1
What You Should Know About
6.2
Searching for Assets by Field
6.3
Searching for Assets by Query
6.3.1
Before You Begin
6.3.2
Processing Options
7
Locate Parent and Component Information
7.1
Locating Parent and Component Information
7.1.1
What You Should Know About
7.2
Reviewing Parent and Component History
7.2.1
Processing Options
7.3
Reviewing Current Asset Components
7.3.1
Processing Options
8
Track Asset Locations
8.1
Entering Location Information
8.1.1
What You Should Know About
8.1.2
Processing Options
8.2
Reviewing Location Information
8.2.1
What You Should Know About
8.2.2
Processing Options
8.3
Revising Location Information
8.3.1
What You Should Know About
8.3.2
Processing Options
Part II Process G/L to Fixed Assets
9
Overview to Process G/L to Fixed Assets
9.1
Objectives
9.2
About Processing G/L to Fixed Assets
10
Work with G/L Journal Entries
10.1
Revising Unposted Journal Entries
10.1.1
What You Should Know About
10.1.2
Processing Options
10.2
Splitting Unposted Journal Entries
10.2.1
What You Should Know About
10.3
Printing a Journal Entries Report
10.3.1
What You Should Know About
10.3.2
Processing Options
11
Post G/L Journal Entries to Fixed Assets
11.1
Posting a Batch of Journal Entries
11.2
Verifying the Post Process
11.2.1
What You Should Know About
11.2.2
Processing Options
12
Make Corrections to Fixed Asset Balances
12.1
Correcting General Ledger Balances
12.2
Correcting Fixed Asset Balances
12.3
Correcting Depreciation Entries
13
Review Asset Costs
13.1
Reviewing Asset Costs
13.1.1
What You Should Know About
13.1.2
Processing Options
14
Capitalization of Fixed Assets
14.1
Capitalizing Fixed Assets
14.1.1
Before You Begin
Part III Standard Depreciation
15
Overview to Standard Depreciation
15.1
Objectives
15.2
About Standard Depreciation
16
Understand Standard Depreciation Methods
16.1
About Standard Depreciation Methods
16.1.1
Standard Depreciation Calculation - Process Flow
16.1.2
What You Should Know About
16.2
Method 00 - Null Depreciation
16.3
Method 01 - Straight Line
16.4
Method 02 - Sum of the Year's Digits
16.4.1
What you Should Know About
16.5
Methods 03, 04, and 05 - Declining Balance to Cross-Over
16.6
Method 06 - Fixed Percent on Declining Balance
16.7
Method 07 - ACRS Standard
16.7.1
Personal Property
16.7.2
Real Property
16.8
Method 08 - ACRS Optional
16.9
Method 09 - Units of Production
16.10
Method 10 - MACRS Luxury Cars - Domestic
16.11
Method 11 - Fixed Percent Luxury Cars - Foreign
16.12
Method 12 - MACRS Standard
16.13
Method 13 - MACRS Alternative
16.14
Method 14 - ACRS Alternate Real Property
16.15
Method 15 - Fixed Percent of Cost
16.16
Method 16 - Fixed Percent on Declining Balance to Cross-Over
16.17
Method 17 - AMT Luxury Autos
16.18
Method 18 - ACE Luxury Autos
17
Enter Units of Production
17.1
Entering Units of Production
17.1.1
Before You Begin
18
Calculate Standard Depreciation
18.1
Calculating Standard Depreciation
18.1.1
Preliminary Depreciation
18.1.2
Final Depreciation
18.1.3
Before You Begin
18.1.4
Calculating Standard Depreciation
18.1.5
Creating Monthly Depreciation Projections
18.1.6
A/P and A/R Set Up to Require Asset Numbers
18.2
Reviewing the Depreciation Journal Report
18.2.1
Depreciation Journal
18.2.2
Depreciation Journal (continued)
18.2.3
What You Should Know About
18.2.4
Processing Options
19
Post Depreciation to the G/L
19.1
Reviewing the Depreciation Journal
19.2
Running the Depreciation Post to G/L
19.2.1
What You Should Know About
19.3
Voiding a Depreciation Batch
19.3.1
Before You Begin
19.4
Posting Voided Depreciation Entries
19.4.1
Processing Options
20
Work with Depreciation Expense Allocations (Release A9.3 Update)
20.1
Adding Depreciation Expense Allocations
20.2
Locating Depreciation Expense Allocations
20.2.1
Processing Options
20.3
Running the Depreciation Allocation Report
20.3.1
Processing Options
Part IV User Defined Depreciation
21
Overview to User Defined Depreciation
21.1
Objectives
21.2
About User Defined Depreciation
22
Understand User Defined Depreciation Methods
22.1
User Defined Depreciation Methods
22.1.1
Elements of Depreciation
22.2
User-Defined Depreciation Concepts
22.2.1
What You Should Know About
22.3
User-Defined Depreciation Rule Components
22.3.1
Header
22.3.2
Rule Conventions
22.3.3
Annual Rules
22.4
User Defined Depreciation Calculation - Process Flow
23
Calculate User Defined Depreciation
23.1
Calculating User Defined Depreciation
23.1.1
Preliminary Depreciation
23.1.2
Final Depreciation
23.1.3
Before You Begin
23.2
Calculating User Defined Depreciation
23.2.1
What You Should Know About
23.3
Reviewing the User Defined Depreciation Journal Report
23.3.1
User Defined Depreciation Journal
23.3.2
User Defined Depreciation Journal with Details
23.3.3
Processing Options
24
Set Up User Defined Depreciation
24.1
Setting Up User Defined Depreciation
24.2
Setting Up Depreciation Rules
24.2.1
What You Should Know About
24.2.2
Processing Options
24.3
Setting Up Depreciation Formulas
24.3.1
Processing Options
24.4
Setting Up Depreciation Spread Patterns
Part V Fixed Asset Journal Entries
25
Overview to Fixed Asset Journal Entries
25.1
Objectives
25.2
About Fixed Asset Journal Entries
26
Split Fixed Assets
26.1
Entering Asset Split Information
26.1.1
What You Should Know About
26.2
Asset Splits and Prior-Year Entries
26.3
Posting Journal Entries for Asset Splits
26.3.1
Processing Options
27
Transfer Fixed Assets
27.1
Transferring Fixed Assets
27.1.1
What You Should Know About
27.1.2
Processing Options
28
Dispose of Fixed Assets
28.1
Disposing of Fixed Assets
28.1.1
Before You Begin
28.1.2
What You Should Know About
28.2
Performing Single Asset Disposals
28.2.1
What You Should Know About
28.2.2
What You Should Know About
28.2.3
Processing Options
28.3
Performing Mass Asset Disposals
28.3.1
What You Should Know About
28.3.2
What You Should Know About
28.3.3
Processing Options
28.4
Disposing of an Asset Early
28.4.1
Required Setup for Computing Depreciation
Part VI Revaluation
29
Overview to Revaluation
29.1
Objectives
29.2
About Revaluation
30
Understand Revaluation
30.1
Revaluation Indices
30.2
Revaluation Calculation Methods
30.2.1
Revaluation Year Balances
30.2.2
Inception-to-Date
30.3
Revaluation by Index or Factor
30.3.1
Index Revaluation
30.3.2
Factor Revaluation
31
Calculate Revaluation
31.1
Calculating Revaluation
31.1.1
What You Should Know About
31.1.2
Processing Options
Part VII Warranty (Release A9.3 Update)
32
Overview to Warranties (Release A9.3 Update)
33
Set Up Warranties (Release A9.3 Update)
33.1
Setting Up Warranty Constants
33.2
Setting Up Warranty User Defined Codes (UDCs)
33.3
Setting Up User Reserved Information (Optional)
33.3.1
Processing Options
34
Work with Warranties (Release A9.3 Update)
34.1
Adding Warranties
34.1.1
Multi-Currency
34.2
Locating Warranties
34.2.1
Processing Options
34.3
Working with Warranty Reports
34.3.1
Running the Warranty Report
34.3.1.1
Data Selection
34.3.1.2
Processing Options
34.3.2
Running the Warranty Notification Report
34.3.2.1
Processing Options
34.4
Purging Warranties
34.4.1
Processing Options
35
Work with Incidents (Release A9.3 Update)
35.1
Adding Incidents
35.1.1
Multi Currency
35.2
Locating Incidents
35.2.1
Processing Options
35.3
Running the Incident Management Report
35.3.1
Data Selection
35.3.2
Processing Options
36
Work with Warranty Additional Information (Release A9.3 Update)
36.1
Adding Additional Information
36.1.1
Multi Currency
36.2
Locating Additional Information
36.2.1
Processing Options
36.3
Running the Additional Information Report
36.3.1
Processing Options
Part VIII Year-End Processes
37
Overview to Year-End Processes
37.1
Objectives
37.2
About Year-End Processes
38
Close Annual Account Balances
38.1
Closing Annual Account Balances
38.1.1
Before You Begin
38.1.2
What You Should Know About
38.1.3
Running the Close
38.1.4
Processing Options
39
Close Units of Production
39.1
Closing Units of Production
39.1.1
Before You Begin
Part IX Fixed Assets Reports
40
Overview to Fixed Asset Reports
40.1
Objectives
40.2
About Fixed Asset Reports
41
Print Asset Information Reports
41.1
Printing the Master List Report
41.2
Printing the Assets by Finance Method Report
41.2.1
Processing Options
41.3
Printing the Transaction Ledger Report
41.3.1
Processing Options
41.4
Printing the Asset Cost Analysis Report
41.4.1
Cost Analysis Report
42
Generate STAR Reports
42.1
Printing Supplemental Data Reports
42.1.1
What You Should Know About
42.1.2
Printing the Data by Item Report
42.1.3
Processing Options
42.1.4
Printing the Data by Data Type Report
42.1.5
Processing Options
42.1.6
Printing the Specification Data Report
42.1.7
Processing Options
43
Print Depreciation Reports
43.1
Printing the Depreciation Schedule
43.1.1
Depreciation Schedule - Cost and Accumulated Depreciation By Ledger Type and Depreciation Schedule - Totals by Ledger Type
44
Print Depreciation Projection Reports
44.1
Printing Depreciation Projection Reports
44.1.1
What You Should Know About
44.1.2
Depreciation Projections Report
44.1.3
Processing Options
45
Run Integrity Reports
45.1
Running Integrity Reports
45.1.1
When to Run Integrity Reports
45.1.2
Before You Begin
45.2
Printing the Fixed Assets to G/L Integrity Report
45.2.1
Processing Options
45.3
Printing Unposted Fixed Asset Transactions
45.3.1
Processing Options
45.4
Printing the Fixed Asset Transaction Report
45.4.1
Before You Begin
45.4.2
What You Should Know About
45.5
Printing the G/L to Fixed Assets Integrity Report
45.5.1
What You Should Know About
45.5.2
Processing Options
45.5.3
Resolving Differences
45.6
Common Points among All Reports
45.6.1
What You Should Know About
46
Print Quarterly and Year-to-Date Reports
46.1
Printing Quarterly and Year-to-Date Reports
46.1.1
Printing the Fixed Asset Item Reconciliation Report
46.1.2
What You Should Know About
46.1.3
Fixed Asset Item Reconciliation Report
46.1.4
Processing Options
46.1.5
Printing the Fixed Asset Account Reconciliation Report
46.1.6
Fixed Asset Account Reconciliation Report
46.1.7
Processing Options
46.1.8
Printing the Fixed Asset Retirements Report
46.1.9
What You Should Know About
46.1.10
Fixed Asset Retirements Report
46.1.11
Processing Options
46.1.12
Printing the Sale of Business Property Report
46.1.13
What You Should Know About
46.1.14
Processing Options
46.2
Printing the Depreciation Expense Report
46.2.1
Depreciation Expense Report
46.2.2
Processing Options
46.3
Printing the Depreciation and Amortization Report
46.3.1
What You Should Know About
46.3.2
Depreciation and Amortization Report
46.3.3
Processing Options
46.4
Printing the Property Tax Worksheet
46.4.1
Before You Begin
46.4.2
What You Should Know About
46.4.3
Processing Options
Part X System Setup
47
Overview to System Setup
47.1
Objectives
47.2
About System Setup
47.2.1
What You Should Know About
48
Set Up Fixed Asset Constants
48.1
Setting Up Fixed Asset Constants
48.1.1
What You Should Know About
49
Set Up User Defined Codes
49.1
Setting Up User Defined Codes
49.1.1
What You Should Know About
49.1.2
What You Should Know About
50
Set Up Automatic Accounting Instructions
50.1
Setting Up Automatic Accounting Instructions
50.1.1
What You Should Know About
50.1.2
FX Range
50.1.3
FA Range
50.1.4
FC Range
50.1.5
FD Range
50.1.6
FG AAIs
50.1.7
AT AAIs
50.2
AAIs for User Defined Depreciation
50.2.1
SDA AAI
50.2.2
SDE AAIs
50.2.3
DSxxx AAIs
50.3
AAIs for Revaluation
50.3.1
FRxxx AAIs
50.4
Using AAI Screens
50.4.1
Processing Options
51
Set Up Next Numbers
51.1
Setting Up Next Numbers
51.1.1
What You Should Know About
52
Set Up Asset Acquisition Years
52.1
Setting Up Asset Acquisition Years
53
Set Up Depreciation Account Rules
53.1
Setting Up Depreciation Account Rules
53.1.1
What You Should Know About
54
Set Up Ledger Depreciation Rules
54.1
Setting Up Ledger Depreciation Rules
54.1.1
What You Should Know About
55
Set Up Ledger Type Rules
55.1
Setting Up Ledger Type Rules
55.2
Fixed Asset Transaction Creation Code
55.2.1
What You Should Know About
55.3
Using Multi-currency with Fixed Assets
55.4
Setting Up Ledger Type Rules for XA Ledger
56
Set Up Disposal Account Rules
56.1
Setting Up Disposal Account Rules
56.2
Balance Character Code
56.2.1
What You Should Know About
57
Set Up Revaluation Indices
57.1
Setting Up Revaluation Indices
58
Set Up Units of Production Schedules
58.1
Setting Up Units of Production Schedules
58.1.1
What You Should Know About
58.1.2
Printing the Units of Production Report
59
Map Category Codes
59.1
Mapping Category Codes
59.1.1
What You Should Know About
60
Set Up Supplemental Data
60.1
Setting Up Supplemental Data Types
60.1.1
What You Should Know About
60.2
Setting Up Specification Sheets
60.2.1
Before You Begin
60.2.2
What You Should Know About
60.3
Assigning Data Types to Assets
60.3.1
Before You Begin
60.4
Setting Up Supplemental Data Security
60.4.1
What You Should Know About
61
Set Up Short Years
61.1
Setting up Short Years
61.1.1
Special notes for using 4/4/4 accounting
61.2
Depreciation Issues
61.3
Repost with Recalculation Option
61.3.1
Possible Scenarios
62
Set Up Beginning Balances
62.1
Setting Up Beginning Balances
62.1.1
Before You Begin
62.1.2
What You Should Know About
62.1.3
Processing Options
Part XI Fixed Asset Global Updates
63
Overview to Fixed Asset Global Updates
63.1
Objectives
63.2
About Fixed Asset Global Updates
64
Update Asset Information
64.1
Running the Update Message Log Program
64.2
Updating the Search Word Table
64.2.1
What You Should Know About
64.3
Updating State and Tax Entity Information
64.3.1
Processing Options
64.4
Updating Depreciation Values
64.4.1
Before You Begin
64.4.2
What You Should Know About
64.4.3
Processing Options
64.5
Running the Update Location Code Batch Program
64.5.1
Processing Options
64.6
Updating the Balance Character Code
65
Update Accounts and Ledgers
65.1
Running the Identify New Entries Program
65.1.1
What You Should Know About
65.2
Adding New Ledgers to Assets
65.2.1
Before You Begin
65.2.2
Processing Options
65.3
Updating Company Numbers and Accounts
65.3.1
Before You Begin
65.4
Running the Repost Ledger Program
65.4.1
Before You Begin
65.4.2
Processing Options
65.5
Updating the Item Number in the Account Ledger
65.5.1
Before You Begin
65.6
Running the Add New ACE Ledger
65.6.1
Fiscal Year
65.6.2
Ledgers Created
65.6.3
Before You Begin
65.6.4
Processing Options
66
Purge and Archive Asset Data
Part XII Processing Options
67
Asset Identification Processing Options
67.1
Item Master Information (P1201)
67.2
Depreciation and Accounting Values (P1202)
67.3
Insurance Information (P12012)
67.4
Financing Information (P12013)
67.5
Item Search Original Display Format (P1204)
67.6
Assembly Components and NBV (P12011)
67.7
Parent History Information (P12212)
67.8
Asset Transfer - Single/Multiple (P12108)
67.9
Location Inquiry (P12215)
67.10
Location Tracking Report (P12460)
67.11
Location Revisions (P12041)
68
Process G/L to Fixed Assets Processing Options
68.1
Revise Unposted Entries (P12102)
68.2
Unposted F/A Transactions (P12301)
68.3
Post Unposted F/A Entries (P12800)
68.4
Cost Summary by Account Code (P122101)
69
Standard Depreciation Processing Options
69.1
Depreciation Journal (P12850) (Release A9.3 Update)
69.2
General Ledger Post (P09800)
70
User Defined Depreciation Processing Options
70.1
Depreciation Journal - User Defined Depreciation (P12855) (Release A9.3 Update)
70.2
Depreciation Rule Revisions (P12851)
70.3
Depreciation Formula Revisions (P12853)
71
Depreciation Expense Allocation Processing Options (Release A9.3 Update)
71.1
Depreciation Expense Allocations (P1230)
71.2
Depreciation Expense Allocation Inquiry (P122030)
71.3
Depreciation Expense Allocation Report (P124030)
72
Fixed Asset Journal Entries Processing Options
72.1
Asset Split (P12106)
72.2
Asset Transfer - Single/Multiple (P12108)
72.3
Single Asset Disposal (P12105)
72.4
Mass Disposals (P12104)
73
Revaluation Processing Options
73.1
Revaluation Journal (P12845)
74
Warranty Processing Options (Release A9.3 Update)
74.1
Warranty Inquiry (P122035)
74.2
Warranty Report (P124035)
74.3
Warrantiy Notification Report (P124038)
74.4
Purge Closed Warranties Records (P12900)
74.5
Incident Management Inquiry (P122036)
74.6
Warranty Incident Management Report (P124036)
74.7
Warranty Additional Information Inquiry (P122037)
74.8
Warranty Additional Information Report (P124037)
74.9
Warranty - User Reserved (P12551)
75
Year-End Processes Processing Options
75.1
Item Balance Annual Close (P12825)
76
Fixed Asset Reports Processing Options
76.1
Item by Finance Method (P12421)
76.2
Fixed Asset Ledger - Posted (P12420)
76.3
Equipment Cost Analysis (P12424)
76.4
Fixed Assets Supplemental Data (P12400)
76.5
All Item Numbers by Data Type - Alpha/Item Number (P12440)
76.6
STAR Specifications Report (P126000A)
76.7
Specification Data Report (P12416)
76.8
Depreciation Schedule (P12411)
76.9
Depreciation Projections (P12860)
76.10
F/A to G/L Integrity (P127011)
76.11
Unposted F/A Transactions (P12301)
76.12
G/L to F/A Balance Integrity Report (P127013)
76.13
F/A Account Reconciliation Report (P12435)
76.14
F/A Reconciliation Report (P12431)
76.15
Fixed Asset Retirements Report (P12432)
76.16
Sale of Business Property (P12434)
76.17
Depreciation Expense Report (P12430)
76.18
Depreciation and Amortization Report (P12433)
76.19
Property Tax Worksheet (P12422)
77
System Set Up Processing Options
77.1
AAIs - Fixed Assets (P00121)
77.2
Beginning Balance Adjustments (P12130)
78
Fixed Asset Global Updates Processing Options
78.1
Update of Property Tax Information (P12821)
78.2
Update of Depreciation Values (P12822)
78.3
Location Code Batch Update (P12810)
78.4
Add a Ledger to Selected Assets (P12823)
78.5
Add New ACE Ledger (P12QAD1)
78.6
Item Balance Repost (P12910)
78.7
Purge Item Master and Item Balance Files (P12912)
79
Z File Processing Options (Release A9.3 Update)
79.1
Asset Master - Z File - Web Service (P1201Z)
79.2
Depreciation Expense Allocation Z File (P1230Z)
79.3
Warranty Information - Z File (P1235Z)
79.4
Fixed Asset Category Codes Z File (P12010Z)
79.5
Fixed Asset Insurance Z File (P12012Z)
79.6
Fixed Asset Financing Z File (P12013Z)
A
Formula Elements
A.1
About Formula Elements
A.1.1
What you Should Know About
B
Functional Servers
B.1
About Functional Servers
B.1.1
Example: Voucher Processing Functional Server
C
Import Mass Data into Fixed Assets (Release A9.3 Update)
Index
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