This chapter contains these topics:
Automatic accounting instructions (AAIs) define the link between the Job Cost, Subcontract Management, and General Accounting systems.
The following five categories of AAIs are relevant to the Job Cost system:
You should first review the AAIs in your system to ensure that the AAIs you want to include are not already defined. You can then define your new AAIs.
Complete the following tasks:
Reviewing and Revising AAIs
Defining AAIs
See Also:
Reviewing AAIs and Revising AAIs in the JD Edwards World Accounts Receivable Guide.
From Job Cost (G51), enter 29
From Job Cost System Setup (G5141), choose Automatic Accounting Instructions
Before you define your AAIs, you should review your system to ensure that they are not already defined. You can then revise your AAIs as necessary.
On Automatic Accounting Instructions
Figure 50-1 Automatic Accounting Instructions screen
Complete the following optional field:
Skip to Sequence Number
Do one of the following:
Choose AAI Revisions for the AAI you want to change
Choose AAI Revisions on a blank line to add a new AAI
The sequence numbers for AAIs related to the Job Cost system begin with 51.
You can define the following categories of AAIs related to the Job Cost system:
Profit recognition AAIs
Field progress protection AAIs
Draw reporting selection AAIs
Job summarization AAIs
Budget balance ledger AAIs
Profit recognition AAIs specify the accounts that the system uses when it creates journal entries for profit recognition.
Field progress protection AAIs protect the actual units in specific accounts from updates in related job progress entry programs. These AAIs prevent you from entering quantities when the actual quantities come from other JD Edwards World systems.
AAI | Description |
---|---|
JCxx - JCxx+1 | This AAI defines the beginning and ending object accounts for the range of labor accounts. Field progress protection can include the five ranges from JC01 - JC02 to JC09 - JC10.
This AAI requires the object account. The subsidiary is optional, and the business unit is not used. |
Draw reporting selection AAIs specify the construction cost accounts that are eligible for draw reporting. The system does not process any other accounts for draw reporting.
AAI | Description |
---|---|
DWxx - DWxx+1 | This AAI defines the beginning and ending object accounts for two ranges of eligible accounts. Draw reporting selection can include the 10 ranges from DW01 - DW02 to DW19 - DW20.
This AAI requires the object account. The subsidiary is optional, and the business unit is not used. |
Job summarization AAIs direct the system to summarize the detail information from many existing accounts into one summary account. An asterisk (*) in either the Object Account or Subsidiary field specifies that account balances are kept at that level.