68 Closing Homes Processing Options

This chapter contains these topics:

• Section 68.1, "Journal Entry (P09101),"

• Section 68.2, "Lot Proceed Inquiry (P44503),"

• Section 68.3, "Journal Entry (P09101),"

• Section 68.4, "Provision for Final Cost (P445000),"

• Section 68.5, "General Ledger Post (P09800),"

• Section 68.6, "Cost of Sales/Sales Tax (P445001),"

• Section 68.7, "General Ledger Post (P09800)."

68.1 Journal Entry (P09101)

Processing Option	Processing Options Requiring Further Description
DEFAULT PROCESSING:
1. To override standard journal entry processing (DREAM Writer XT0911Z1, version ZJDE0001), enter an override version. Caution: This should only be changed by persons responsible for system-wide setup.
2. Does the default ledger type from the journal entry processor version have to balance (1/0)? The default of 0 will require balancing.
FORMAT CONTROL:
3. Enter the sequence numbers (1-7) to indicate the order in which formats will appear. If all are left blank they will appear in default order: Standard Journal Entries Journal Entries with Sub Ledger Journal Entries with Energy Info Journal Entries with F/A Journal Entries with Units Journal Entries with Phase Code Journal Entries with Debit/Credit Note: This is used with the Format Selection function key.
FIELD CONTROL:
4. Enter a '1' to retain the G/L Date and Document Type on the screen between entries.
5. Enter a '1' to display the Home Business Unit in the top portion of the screen (does not apply to the Fixed Assets format because it is included in the detail section).
6. Enter a '1' to display the Document Pay Item on the Debit/Credit screen format.
7. Enter a '1' to display Reference 1.
8. Enter a '1' to display amounts to billions without commas. Leave blank to display amounts to millions with commas.
9. For Fixed Assets systems enter a '1' to require the entry of an Asset ID if an account is in an AAI asset account range. Leave blank to not require an entry.
10. Enter a '1' to protect the Exchange Rate field. If left blank, the Exchange Rate will not be protected.
DISALLOW AUTOMATIC ENTRIES:
11. Enter a '1' to disallow automatic entries (Document Type = 'AE') from being added or changed manually. If left blank, automatic entries will be allowed to be added or changed manually.

68.2 Lot Proceed Inquiry (P44503)

Processing Option	Processing Options Requiring Further Description
DOCUMENT TYPE SELECTION:
1. Enter the Model JE Document Type.
2. Enter a '1' to create non-existing account numbers.
3. Enter a '1' to create individual journal entry line number for each option with the subledger representing the option number.
AAI ACCOUNT NUMBER OVERRIDE:
3. Enter the Base price default account Object - Subsidiary -
4. Enter the Lot Pre price default account. Object - Subsidiary -
5. Enter the Design Center default account. Object - Subsidiary -
6. Enter the Incentive Price default account. Object - Subsidiary -
7. Enter the Sales Assoc Number default account. (The model JE must be created with a '1' in the subledger field to assign Sales Assoc Number 1 for Sales Assoc Number 2 and '3' for Assoc Number 3.) Sales Associate 1 Object - Subsidiary - Sales Associate 2 Object - Subsidiary - Sales Associate 3 Object - Subsidiary -
8. Enter the Cash or Escrow Agent account. Object - Subsidiary -
9. Enter either the total option account or the individual option type accounts. Total Option default Account: Object - Subsidiary - *** OR *** Option Type 1 default Account: Object - Subsidiary - Option Type 2 default Account: Object - Subsidiary - Option Type 3 default Account: Object - Subsidiary -
DREAM WRITER VERSION SELECTION:
11. Enter the DREAM Writer versions to use for the following programs. Blank will default to version ZJDE0001. Lot Proceed Entry (P4450) Lot Proceed Entry Additional (P44502) Option Selection (P4451) Construction Info (F12) (P4451)
SALES JOURNAL QUANTITIES:
12. Enter a '1' to have Sales Journal Quantities equal to the total quantity (JFTPQ) minus unposted quantity (JFQT1). Leave blank to have Sales Journal Quantities equal to the total quantity. (JFTPQ) (Default)

68.3 Journal Entry (P09101)

Processing Option	Processing Options Requiring Further Description
DEFAULT PROCESSING:
1. To override standard journal entry processing (DREAM Writer XT0911Z1, version ZJDE0001), enter an override version. Caution: This should only be changed by persons responsible for system-wide setup.
2. Does the default ledger type from the journal entry processor version have to balance (1/0)? The default of 0 will require balancing.
FORMAT CONTROL:
3. Enter the sequence numbers (1-7) to indicate the order in which formats will appear. If all are left blank they will appear in default order: Standard Journal Entries Journal Entries with Sub Ledger Journal Entries with Energy Info Journal Entries with F/A Journal Entries with Units Journal Entries with Phase Code Journal Entries with Debit/Credit Note: This is used with the Format Selection function key.
FIELD CONTROL:
4. Enter a '1' to retain the G/L Date and Document Type on the screen between entries.
5. Enter a '1' to display the Home Business Unit in the top portion of the screen (does not apply to the Fixed Assets format because it is included in the detail section).
6. Enter a '1' to display the Document Pay Item on the Debit/Credit screen format.
7. Enter a '1' to display Reference 1.
8. Enter a '1' to display amounts to billions without commas. Leave blank to display amounts to millions with commas.
9. For Fixed Assets systems enter a '1' to require the entry of an Asset ID if an account is in an AAI asset account range. Leave blank to not require an entry.
10. Enter a '1' to protect the Exchange Rate field. If left blank, the Exchange Rate will not be protected.
DISALLOW AUTOMATIC ENTRIES:
11. Enter a '1' to disallow automatic entries (Document Type = 'AE') from being added or changed manually. If left blank, automatic entries will be allowed to be added or changed manually.

68.4 Provision for Final Cost (P445000)

Processing Option	Processing Options Requiring Further Description
CREATE JOURNAL ENTRIES:
1. Enter a '1' to create journal entries.
DATES SELECTION:
2. Enter the 'As of Date'.
3. Enter the G/L Date. If left BLANK default is system date.
PRINTING OPTIONS:
4. Enter a '1' to select non-blank final provisions.
5. Enter a '1' to suppress printing accounts that do not have balances.
COST TO COMPLETE:
6. Select one of the following methods to calculate Cost to Complete 'B' Revised Budget - Cost to Date 'C' Commitment - Cost to Date 'P' Projected Final - Cost to Date 'H' Greater of 'B' or 'C'.
NOTE: When using 'P' the projected finals are NOT stored at the subledger level.
ACCOUNTING ENTRIES:
7. Enter a '1' to create detail journal entries.
8. Enter the account number for the credit side of the entry (Provision Liability). Object - Subsidiary -
9. Enter the account number for the debit side of the entry. Object - Subsidiary -
10. Enter the G/L ledger type.
11. Enter the G/L document type.
12. Enter the Number of the Company being processed.
13. Enter the subledger for summarized Journal Entries: COS Type and Base House Option Type 1 Option Type 2 Option Type 3

68.5 General Ledger Post (P09800)

Processing Option	Processing Options Requiring Further Description
BATCH SELECTION:
1. Enter Batch Number or Batch Date or Batch User ID
PRINT SELECTION:
2. Identify how to print amount fields on Post Journal: '1' = to Millions (w/ commas) '2' = to Billions (w/o commas) Blank (Default) = No Journal Printed.
3. Identify which account number to print on report: '1' = Account Number '2' = Short Account ID '3' = Unstructured Account '4' = (Default) Number Entered During Input
FIXED ASSETS:
4. Enter a '1' to post F/A entries to Fixed Assets. Note: DREAM Writer version ZJDE0001 of Post G/L Entries to Assets (P12800) is executed when this option is selected. All transactions selected from that DREAM Writer will be posted rather than just the current entries being posted to G/L.
5. Enter a 'Y' if you wish to explode parent item time down to the assembly component level. Component billing rates will be used. (This applies to batch type 'T' only.)
CASH BASIS ACCOUNTING:
6. Enter a '1' to create and post Cash Basis accounting entries. (Applies to batch type G, K, M, W, & R only.)
7. Enter units ledger type for Cash Basis Accounting entries. (Default of blank will use "ZU" ledger type.)
ACCOUNTING FOR 52 PERIODS:
8. Enter a '1' for 52 Period Post. Note: DREAM Writer data selection is used for 52 period posting ONLY. It is NOT used for the standard post to the F0902. Additionally, 52 period date patterns must be set up.
TAX FILE UPDATE:
9. Identify when to update the Tax Work file (F0018): '1' = V.A.T. or Use Tax only '2' = for All Tax Amounts '3' = for All Tax Explanation Codes Blank (Default) = No Update to File Note: When using Vertex Taxes the Vertex Tax Register file will be updated instead of the Tax Work file for methods '1', '2', and '3'.
10. Adjust VAT Account for Cash Receipt Adjustments and Write Offs. Tax explanation must be a 'V'. '1' = update VAT amount only '2' = update VAT amount, extended price and taxable amount
11. Adjust VAT Account for Discount Taken. The Tax Rules file must be set to Calculate Tax on Gross Amount, including Discount and Calculate Discount on Gross Amount, including Tax. Tax explanation must be a 'V'. '1' = update VAT amount only '2' = update VAT amount, extended price and taxable amount
PROPERTY MANAGEMENT:
12. Enter DREAM Writer version of Property Management G/L Transaction Creation to be executed. Default is version ZJDE0001. (This applies to batch types '2' and '/'.)
UPDATE OPTION:
13. Enter '1' to update short ID number, company, fiscal year/period number, century, and fiscal quarter in unposted transaction records selected for posting. (May be required for custom input programs.)
REPORT FORMAT:
14. Enter a '1' to print the Posting Journal in a 198 character format. The default of blank will print the format with 132 characters.
DETAILED CURRENCY RESTATEMENT:
15. Enter a '1' to create currency restatement entries. This creates records in the XA, YA, and/or ZA ledgers depending on the version you are running.
16. Enter the version of the Detailed Currency Restatement (P11411) to execute. Default of blank will execute ZJDE0001.
RECONCILIATION FILE PROCESSING:
17. Enter a '1' to update the Cross-Environment Reconciliation file. Blank will not update the reconciliation file. Note: The Cross-Environment Reconciliation file can also be updated through the stand-alone Cross-Environment File Creation program.
REVERSING JOURNAL ENTRIES:
18. When normal number of periods = 12 or 13 and posting a reversing entry into period 12 or 13, enter a '1' to create reversing journal entries to the first period of the following year. This is to avoid posting reversing entries to an adjusting period. Example: Normal number of periods = 12. Period 12 ends 12/30/xx and period 13 ends 12/31/xx. Journal Entry date of 12/30/xx will post reversing entry to period 01 of next year if processing option is set to '1'.
BATCH TYPE SELECTION: Note: This option should NOT be changed by User.

68.6 Cost of Sales/Sales Tax (P445001)

Processing Option	Processing Options Requiring Further Description
JOURNAL ENTRIES:
1. Enter a '1' to create Journal Entries.
DATE SELECTION:
2. Enter the 'As of Date'.
3. Enter the G/L Date. If left BLANK default is system date.
COMPANY NUMBER:
4. Enter the Number of the Company being processed.
DOCUMENT TYPE:
5. Enter the G/L Document Type.
6. Enter the G/L Ledger Type.
ACCOUNT MASTER RECORDS:
7. Enter a '1' to create new account master records.
COST DOCUMENTS:
8. Enter a '1' to process non blank cost documents.
ACCOUNT RANGES:
9. Enter the State Tax Account Range: Starting Object Starting Subsidiary Ending Object Ending Subsidiary
10. Enter the City Tax Account Range: Starting Object Starting Subsidiary Ending Object Ending Subsidiary
11. Enter the Range to Calculate Cost of Sales over: Starting Object Starting Subsidiary Ending Object Ending Subsidiary

68.7 General Ledger Post (P09800)

Processing Option	Processing Options Requiring Further Description
BATCH SELECTION:
1. Enter Batch Number or Batch Date or Batch User ID
PRINT SELECTION:
2. Identify how to print amount fields on Post Journal: '1' = to Millions (w/ commas) '2' = to Billions (w/o commas) Blank (Default) = No Journal Printed.
3. Identify which account number to print on report: '1' = Account Number '2' = Short Account ID '3' = Unstructured Account '4' = (Default) Number Entered During Input
FIXED ASSETS:
4. Enter a '1' to post F/A entries to Fixed Assets. Note: DREAM Writer version ZJDE0001 of Post G/L Entries to Assets (P12800) is executed when this option is selected. All transactions selected from that DREAM Writer will be posted rather than just the current entries being posted to G/L.
5. Enter a 'Y' if you wish to explode parent item time down to the assembly component level. Component billing rates will be used. (This applies to batch type 'T' only.)
CASH BASIS ACCOUNTING:
6. Enter a '1' to create and post Cash Basis accounting entries. (Applies to batch type G, K, M, W, & R only.)
7. Enter units ledger type for Cash Basis Accounting entries. (Default of blank will use "ZU" ledger type.)
ACCOUNTING FOR 52 PERIODS:
8. Enter a '1' for 52 Period Post. Note: DREAM Writer data selection is used for 52 period posting ONLY. It is NOT used for the standard post to the F0902. Additionally, 52 period date patterns must be set up.
TAX FILE UPDATE:
9. Identify when to update the Tax Work file (F0018): '1' = V.A.T. or Use Tax only '2' = for All Tax Amounts '3' = for All Tax Explanation Codes Blank (Default) = No Update to File Note: When using Vertex Taxes the Vertex Tax Register file will be updated instead of the Tax Work file for methods '1', '2', and '3'.
10. Adjust VAT Account for Cash Receipt Adjustments and Write Offs. Tax explanation must be a 'V'. '1' = update VAT amount only '2' = update VAT amount, extended price and taxable amount
11. Adjust VAT Account for Discount Taken. The Tax Rules file must be set to Calculate Tax on Gross Amount, including Discount and Calculate Discount on Gross Amount, including Tax. Tax explanation must be a 'V'. '1' = update VAT amount only '2' = update VAT amount, extended price and taxable amount
PROPERTY MANAGEMENT:
12. Enter DREAM Writer version of Property Management G/L Transaction Creation to be executed. Default is version ZJDE0001. (This applies to batch types '2' and '/'.)
UPDATE OPTION:
13. Enter '1' to update short ID number, company, fiscal year/period number, century, and fiscal quarter in unposted transaction records selected for posting. (May be required for custom input programs.)
REPORT FORMAT:
14. Enter a '1' to print the Posting Journal in a 198 character format. The default of blank will print the format with 132 characters.
DETAILED CURRENCY RESTATEMENT:
15. Enter a '1' to create currency restatement entries. This creates records in the XA, YA, and/or ZA ledgers depending on the version you are running.
16. Enter the version of the Detailed Currency Restatement (P11411) to execute. Default of blank will execute ZJDE0001.
RECONCILIATION FILE PROCESSING:
17. Enter a '1' to update the Cross-Environment Reconciliation file. Blank will not update the reconciliation file. Note: The Cross-Environment Reconciliation file can also be updated through the stand-alone Cross-Environment File Creation program.
REVERSING JOURNAL ENTRIES:
18. When normal number of periods = 12 or 13 and posting a reversing entry into period 12 or 13, enter a '1' to create reversing journal entries to the first period of the following year. This is to avoid posting reversing entries to an adjusting period. Example: Normal number of periods = 12. Period 12 ends 12/30/xx and period 13 ends 12/31/xx. Journal Entry date of 12/30/xx will post reversing entry to period 01 of next year if processing option is set to '1'.
BATCH TYPE SELECTION: Note: This option should NOT be changed by User.